Workplace Experience Manager
9amHealth —Encinitas, CA
- Full-time
- Hybrid work
- Hospitality
- Mid-level
- Office
- Health insurance
- Dental insurance
Office Coordinator
MeterNet —Fallbrook, CA
- $28 - $32 an hour
- Full-time
- Google Workspace
- Mid-level
- Office
- Opportunities for advancement
Quick Apply
Faculty Support Supervisor
California Western School of Law —San Diego, CA
- $28 - $33 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Free parking
- AD&D insurance
Quick Apply
9d
Office Manager
MalitzLaw, Inc. —San Diego, CA
- $30 - $48 an hour
- Full-time
- Microsoft Excel
- Mid-level
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
Dental Office Manager, Healthcare
A+ Dental —San Diego, CA
- $24 - $32 an hour
- Full-time
- Background check
- Dental office
- Management
- Health savings account
- Health insurance
Quick Apply
Administrative Assistant
All Source Company Building Group —San Diego, CA
- $25 - $30 an hour
- Full-time
- Computer literacy
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
5d
Administrative Manager
Sciens Building Solutions —Vista, CA
- $80,000 - $90,000 a year
- Full-time
- Customer service
- Mid-level
- Office
- Paid holidays
- Disability insurance
Quick Apply
Administrative Assistant, San Diego Field Office
Casey Family Programs —San Diego, CA
- $59,500 - $80,500 a year
- Full-time
- Microsoft Word
- Office
- 3 years
- Paid holidays
- Health insurance
Quick Apply
Office Operations Administrator
HOME START INCORPORATED —San Diego, CA
- $30.00 - $33.65 an hour
- Full-time
- Clean driving record
- Mid-level
- Office
Quick Apply
Office Coordinator dispatcher
BRIAN DESPRES REFRIGERATION INC —San Diego, CA
- $26 - $38 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Writing skills
- Health insurance
- 401(k)
Quick Apply
Office Administrator
BayWa r.e. Americas Projects & Services —Carlsbad, CA
- $17 - $21 an hour
- Part-time
- Background check
- Mid-level
- Office
- 401(k)
- 401(k) matching
Quick Apply
6d
Office Administrator
Cook and Solis Construction —Escondido, CA
- $21 - $26 an hour
- Part-time
- Background check
- Spanish
- Google Workspace
- Flexible schedule
Quick Apply
6d
Office Administrator (On-Site La Jolla, CA)
Tag Management Inc —La Jolla, CA
- $26 - $28 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
4d
Business Operations Associate
Heartwise Hypnotherapy —San Diego, CA
- $65,000 - $75,000 a year
- Full-time
- Hybrid work
- Google Workspace
- Mid-level
- Leadership
Quick Apply
Office Manager/Administrative Assistant
SensorMetrix —San Diego, CA
- Urgently hiring
- Office
- QuickBooks
- Data entry
Office Manager
Associa —San Diego, CA
- $25 an hour
- Mid-level
- Office
Business Office Manager - Surgical Center of San Diego
SCA Health —San Diego, CA
- $50,000 - $82,000 a year
- Full-time
- Surgery
- Word processing
- Mid-level
- Disability insurance
- Health insurance
Office Administrator
Mercedes Benz of El Cajon —El Cajon, CA
- Full-time
- Computer literacy
- Office
- Administrative experience
- Wellness program
- Paid holidays
Reception and Office Administrator
Tempo —San Diego, CA
- $68,000 - $71,000 a year
- Overtime
- Background check
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Front Office Manager- Temporary
Alila Marea —Encinitas, CA
- $83,600 - $92,000 a year
- Temporary
- Mid-level
- Accounting
- Contracts
- Paid holidays
- Health insurance
5d

I want to receive the latest job alert for office administrator in encinitas, ca

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

office administrator jobs near encinitas, ca

Workplace Experience Manager

9amHealth -
Encinitas, CA

Apply Now

Job Details

Full-time

Benefits

Health insurance
Dental insurance
Paid time off
Work from home
Vision insurance

Qualifications

Confidential information handling

Full Job Description

About 9amHealth

9amHealth is an AI-enabled virtual specialty care platform focused on managing high-cost chronic conditions at scale. The company partners with employers, health plans, and pharmacy benefit managers to deliver comprehensive, cost-effective medical care for individuals living with obesity, diabetes, hypertension, and dyslipidemia. Members receive access to specialized clinicians, including endocrinologists, obesity medicine specialists, and clinical pharmacists, at-home lab testing, prescription medications, and lifestyle support.

9amHealth was founded in 2021 and is backed by leading healthcare investors like Define Ventures, SemperVirens, 7Wire Ventures, and The Cigna Group Ventures.

About the Role

9am Health is looking for an Office & Workplace Experience Manager to own the day-to-day operations and employee experience of our San Diego office. This person will be the go-to in-office operator responsible for keeping the workplace organized, stocked, functional, and welcoming, while also managing a wide range of logistics that support employees, candidates, leaders, and visitors.

This role is highly executional and highly trusted. It includes ownership of office operations, mail and document handling, vendor and contractor coordination, equipment logistics, workplace events and employee moments, and ad hoc support for evolving in-office needs. The right person is proactive, organized, service-minded, and able to independently keep many moving parts on track in a fast-changing environment.

What You'll Do

Office Operations

Own the day-to-day functioning of the San Diego office, ensuring the workplace is clean, organized, stocked, safe, and ready for employees and guests.
Manage office supplies and recurring restocking, including snacks, drinks, coffee, paper goods, printer supplies, cleaning products, and other workplace essentials.
Coordinate lunch ordering for regular in-office team meals and for days when out-of-town employees are visiting.
Oversee practical office needs including garbage day coordination, room resets, workspace setup, and general office readiness.
Help maintain a polished, warm, and functional in-office experience that reflects 9am Health’s culture.

Employee Experience and Events

Own employee moments that help people feel welcomed and recognized, including birthdays, anniversaries, promotions, team milestones, and other cultural moments.
Plan and execute in-office events, celebrations, and team gatherings, including ordering, setup, vendor coordination, and day-of logistics.
Manage swag and office merchandise inventory for new hires, guests, and company moments.

Equipment and Onboarding Logistics

Coordinate employee equipment logistics, including shipment, tracking, recovery, reset/wipe coordination, and redeployment of returned devices where possible before ordering new inventory.
Maintain visibility into equipment inventory and readiness for new hires and employee transitions.
Support onboarding logistics including swag, workspace preparation, welcome coordination, and other employee-facing Day 1 needs.
Partner with the People team on onboarding and offboarding logistics. The scope of this role does not include HRIS administration.

Vendor, Building, and Contractor Management

Serve as a primary point of contact for office vendors, building management, maintenance providers, cleaners, pest control, water service, and other workplace partners.
Coordinate contractors and ongoing office maintenance or improvement projects.
Support office upgrades, resets, and physical space improvements, including organizing spaces after work is completed and helping execute leadership’s vision for the office environment.
Track follow-ups with external partners and keep projects moving even when vendors are slow to respond.

Mail, Documents, and Operational Admin

Manage incoming physical mail on a recurring basis, including opening, sorting, scanning, uploading, routing, and escalating important documents.
Handle time-sensitive and operationally important materials with urgency and accuracy, including checks, tax documents, labs, and other business-critical paperwork.
Route documents to the appropriate folders, stakeholders, or approvers, and support check-signing / deposit workflows as needed.
Build and maintain lightweight, reliable processes so mail and document handling stays organized and does not become a backlog.

Administrative and Ad Hoc Support

Provide flexible operational support for office and leadership needs as they arise.
Assist with occasional scheduling, travel logistics, team coordination, and other administrative support connected to the in-office employee experience.
Act as a dependable in-person operator who can step in on high-priority office needs without requiring heavy oversight.

What You’ll Bring

3+ years of experience in office management, workplace experience, hospitality, executive support, employee experience, or a similar operations-heavy role.
Strong organizational skills and follow-through, with the ability to manage multiple recurring and ad hoc responsibilities at once.
Experience coordinating vendors, contractors, deliveries, supplies, and office operations end to end.
Comfort handling sensitive or time-critical materials with discretion and accuracy.
Sound judgment and a strong bias toward action; you notice what needs attention and handle it.
A warm, professional, service-oriented presence and strong in-person communication skills.
Ability to work on-site in San Diego on a consistent basis.
Startup experience strongly preferred.
Experience supporting workplace projects, events, and equipment logistics preferred.

Why This Role Matters

This role is the operational backbone of the San Diego office. It ensures the office runs smoothly, critical physical workflows are handled reliably, and employees have a thoughtful, seamless in-person experience. At an early-stage company, strong workplace execution creates leverage for the People team and leadership, reduces operational friction, and helps the company scale more effectively.

What you can expect at 9amHealth

At 9amHealth, you'll join the exciting environment of a startup with the stability of highly experienced founders that have successfully built a business from scratch. We foster a collaborative learning mindset and a passion for improvement. You'll work with a brand-new product alongside a small, flexible team of people eager to shape technology, infrastructure, and culture.

Our team members are spread across the globe, with physical sites in San Diego, California, and Vienna, Austria, but we value your culture regardless of where you work.

We offer a comprehensive benefits package, including health, dental, and vision insurance, along with flexible PTO and work from home options. We provide a professional development budget and support continuing education, empowering our team to grow alongside the company. Team members have the opportunity to make a meaningful impact on chronic disease management and patient outcomes while contributing to a collaborative, mission driven culture focused on improving healthcare accessibility and affordability.

Our commitment to diversity and inclusion

Diabetes disproportionately impacts BIPOC (black, indigenous, and people of color) communities. We are committed to creating a workforce that reflects our patients and creating a positive healthcare experience for them. We welcome applications from people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, and foreign born residents.

Apply Now

Refine Your Search

office administrator jobs in encinitas, ca

Workplace Experience Manager

Office Coordinator

Faculty Support Supervisor

Office Manager

Dental Office Manager, Healthcare

Administrative Assistant

Administrative Manager

Administrative Assistant, San Diego Field Office

Office Operations Administrator

Office Coordinator dispatcher

Office Administrator

Office Administrator

Office Administrator (On-Site La Jolla, CA)

Business Operations Associate

Office Manager/Administrative Assistant

Office Manager

Business Office Manager - Surgical Center of San Diego

Office Administrator

Reception and Office Administrator

Front Office Manager- Temporary

I want to receive the latest job alert for office administrator in encinitas, ca

Related Searches

Explore jobs in more locations

About 9amHealth

Office Operations

Employee Experience and Events

Equipment and Onboarding Logistics

Vendor, Building, and Contractor Management

Mail, Documents, and Operational Admin

Administrative and Ad Hoc Support

What You’ll Bring

Why This Role Matters

What you can expect at 9amHealth

Our commitment to diversity and inclusion

Job Seeker Tools

Employer Tools

Browse

Stay Connected