Top 132 Office coordinator Jobs in Encinitas, Ca

Reception Coordinator
La Jolla Country Day School —La Jolla, CA
- $28 - $35 an hour
- Full-time
- School experience
- Spanish
- Google Workspace
Human Resources Coordinator
Better Buzz Coffee Company —San Diego, CA
- $28 - $35 an hour
- Mid-level
- Office
- Administrative experience
- Health insurance
- Dental insurance
4d
Deputy District Coordinator - Office of Senator Weber Pierson (San Diego, CA)
California State Senate, Office of Senator Weber Pierson —San Diego, CA
- $6,518 - $12,402 a month
- Weekends as needed
- Clean driving record
- Management
- Customer service
- Health insurance
- Dental insurance
Office Coordinator
Rancho Santa Fe Association —Rancho Santa Fe, CA
- $26.50 an hour
- Extended hours
- Background check
- Microsoft Excel
- Microsoft Outlook
Quick Apply
13d
Front Office Patient Coordinator (2 years dental assisting experienced required)
Smiles By Design Dental Group-Encinitas, CA —Encinitas, CA
- $22 - $24 an hour
- Full-time
- Dental office
- Mid-level
- Cleaning
- Free parking
- Paid training
Quick Apply
7d
Front Office Dental Hygiene Coordinator
Classic Dental Smiles —Rancho Bernardo, CA
- $28 - $32 an hour
- Full-time
- Private practice
- Hospitality
- Dental office
- Dental insurance
- 401(k)
Quick Apply
Executive Assistant and Project Coordinator
AIRGAIN INC —San Diego, CA
- $36.06 - $43.27 an hour
- Full-time
- Microsoft Outlook
- 5 years
- Mid-level
- Employee stock purchase plan
- Disability insurance
Quick Apply
5d
Human Resources Coordinator
UC San Diego —San Diego, CA
- $29.42 - $42.16 an hour
- Monday to Friday
- Hybrid work
- Background check
- 18 years or older
- Microsoft Outlook
14d
Front Desk & Patient Engagement Coordinator
BFF Medical Wellness Clinic —San Marcos, CA
- $21 - $26 an hour
- Clinic
- Entry level
Quick Apply
Sociology Administrative Coordinator, College of Humanities, Art, Behavioral and Social Sciences
California State University —San Marcos, CA
- Full-time
- Hybrid work
- Background check
- Mid-level
- University
- Paid holidays
- Health insurance
Clinical Administrative Coordinator
Optum —San Diego, CA
- $18 - $32 an hour
- 8 hour shift
- Hybrid work
- 18 years or older
- Pass drug screening
- Clinic experience
- Paid training
10d
HR Coordinator
UC San Diego —San Diego, CA
- $29.42 - $42.16 an hour
- Overtime
- Background check
- Customer service
- Word processing
- Paid holidays
14d
HR Coordinator
nVent —San Diego, CA
- $26.30 - $48.90 an hour
- Full-time
- Organizational skills
- 1 year
- Entry level
- Employee stock purchase plan
- Disability insurance
Part-Time Receptionist & Client Care Coordinator
Stewart Legacy Law —Oceanside, CA
- $24 - $27 an hour
- Part-time
- Office
- Administrative experience
- In-person
- Opportunities for advancement
- Flexible schedule
Quick Apply
4d
Housekeeping Office Coordinator-Full Time
Omni Hotels & Resorts —Carlsbad, CA
- $27.50 an hour
- Weekends as needed
- Computer literacy
- Basic math
- Office
Quick Apply
14d
Office Coordinator
Foresite Labs (Stealth Co) —San Diego, CA
- $20 - $25 an hour
- Part-time
- Office
- Organizational skills
- Communication skills
PHILANTHROPY ADMINISTRATIVE COORDINATOR
The Scripps Research Institute —San Diego, CA
- $26.00 - $30.25 an hour
- Mid-level
- Office
- Administrative experience
- Free parking
- Health savings account
10d
Coordinator, Admin Services
San Diego Padres —San Diego, CA
- $21.14 an hour
- Part-time
- Background check
- 18 years or older
- Spanish
- Paid time off
- Employee discount
Quick Apply
7d
Administrative Support Coordinator (HOA)
PMP Management —Carlsbad, CA
- $20 - $25 an hour
- Full-time
- Background check
- Microsoft Outlook
- Office
- Health savings account
- Health insurance
Quick Apply
Office Coordinator dispatcher
BRIAN DESPRES REFRIGERATION INC —San Diego, CA
- $26 - $38 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Writing skills
- Health insurance
- 401(k)
Quick Apply

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Reception Coordinator

La Jolla Country Day School -
La Jolla, CA

Apply Now

Job Details

Full-time
$28 - $35 an hour

Qualifications

Writing skills
High school diploma or GED
Productivity software

Full Job Description

La Jolla Country Day School is seeking a welcoming, organized, and service-oriented Reception Coordinator to serve as the primary point of contact for students, families, faculty, staff, and visitors. This highly visible role is essential to creating a professional, warm, and secure environment while supporting the daily operations of the School. The Reception Coordinator manages front desk operations, visitor access, communications, mail services, and administrative support functions that contribute to the smooth and efficient functioning of campus life.

The ideal candidate is an exceptional communicator who enjoys helping others, thrives in a fast-paced environment, and brings a positive, collaborative approach to their work. They are highly organized, detail-oriented, and capable of managing multiple responsibilities while maintaining professionalism, discretion, and strong customer service.

Why Join La Jolla Country Day School?

At La Jolla Country Day School, every member of our community contributes to creating an environment where students can thrive academically, socially, artistically, and athletically. Our mission is to develop the scholar, artist, and athlete of character, and we believe that exceptional faculty and staff are essential to achieving that mission.

As the first person many visitors encounter, the Reception Coordinator plays a vital role in shaping the experience of our community. This position offers the opportunity to engage with students, families, faculty, staff, alumni, and guests while contributing to a welcoming and inclusive school culture.

We are a mission-driven educational community dedicated to equity, belonging, and continuous growth. We value individuals who demonstrate emotional intelligence, adaptability, professionalism, and a commitment to service. If you enjoy building relationships, supporting others, and being an integral part of a vibrant school community, we would love to meet you.

What You'll Do

Visitor Management & Primary Desk Operations
- Serve as the primary receptionist and first point of contact for all campus visitors.
- Welcome students, families, faculty, staff, and guests with professionalism, warmth, and courtesy.
- Manage visitor sign-in procedures and ensure compliance with campus safety and security protocols.
- Direct visitors, phone calls, and inquiries to the appropriate departments and personnel.
- Provide accurate information regarding school programs, directions, contact information, and campus resources.
- Maintain employee and departmental directories and ensure inquiries are routed efficiently.
- Coordinate front desk coverage during absences to ensure continuous reception support.
Communication & Mail Services
- Manage incoming and outgoing mail, packages, deliveries, and correspondence.
- Operate and support the school's telecommunications systems.
- Maintain internal phone extension and contact lists in collaboration with the technology department.
- Manage phone messages, front door notifications, and communication processes during breaks and school closures.
- Ensure timely and accurate distribution of communications and deliveries.
Reception Area & Facilities Support
- Maintain a clean, organized, and welcoming reception area and shared hospitality spaces.
- Monitor inventory and coordinate ordering of office, hospitality, postage, and kitchen supplies.
- Ensure reception and common areas reflect the professionalism and welcoming culture of the school.
- Monitor office equipment and report maintenance needs for postage machines, coffee machines, and related resources.
- Support Booster Club sales by managing inventory, processing transactions, and maintaining stock levels.
Event & Administrative Support
- Provide logistical and administrative support for school-wide meetings, celebrations, and special events.
- Assist with event coordination, catering arrangements, hospitality needs, and related logistics.
- Support campus operations through general clerical and administrative responsibilities.
- Collaborate with colleagues across departments to ensure efficient and responsive front office operations.

Who You Are

Welcoming & Service-Oriented: You enjoy helping others and create positive experiences for students, families, visitors, and colleagues.
Highly Organized: You can effectively manage competing priorities, maintain attention to detail, and keep operations running smoothly.
Professional Communicator: You communicate clearly, courteously, and confidently in person, by phone, and in writing.
Adaptable & Resourceful: You remain calm under pressure, respond thoughtfully to changing priorities, and solve problems proactively.
Collaborative Team Member: You work effectively with colleagues across departments and contribute positively to a supportive school culture.
Growth-Oriented: You embrace feedback, approach challenges with a learning mindset, and continuously seek opportunities for improvement.
Community Builder: You value diverse perspectives, foster belonging, and contribute to an inclusive and welcoming environment for all members of the school community.

Qualifications

High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
Previous administrative support, reception, customer service, or office management experience required; experience in an educational or nonprofit setting preferred.
Strong organizational, multitasking, and time-management skills.
Excellent interpersonal, written, and verbal communication skills.
Demonstrated ability to maintain confidentiality and exercise sound judgment.
Proficiency with Google Workspace and Microsoft Office.
Spanish and/or Mandarin language skills are a plus.
Ability to work independently while also collaborating effectively with colleagues.

Work Environment & Schedule

Full-time, on-campus position.
Work is performed primarily in an office and school environment with frequent interaction with students, families, faculty, staff, and visitors.
Position requires both sitting and standing throughout the workday.
Regular use of computers, telephones, and office equipment.
Ability to move throughout campus as needed to support school operations and events.
Ability to bend, reach, and occasionally lift up to 30 pounds.
Occasional attendance at school events may require flexibility in schedule and work environment.

Salary Range

This is a full-time, benefit-eligible with an hourly pay rate in the range of $28.00–$35.00 per hour. The offer to a successful candidate will depend on several factors, including experience, education, and applicable skills..

To be considered, please submit:

A current resume or CV
A cover letter describing your interest in joining the LJCDS community and relevant experience

We value authenticity in the application process and ask that candidates refrain from using AI tools to generate their application materials.

Apply Now

Refine Your Search

office coordinator jobs in encinitas, ca

Reception Coordinator

Human Resources Coordinator

Deputy District Coordinator - Office of Senator Weber Pierson (San Diego, CA)

Office Coordinator

Front Office Patient Coordinator (2 years dental assisting experienced required)

Front Office Dental Hygiene Coordinator

Executive Assistant and Project Coordinator

Human Resources Coordinator

Front Desk & Patient Engagement Coordinator

Sociology Administrative Coordinator, College of Humanities, Art, Behavioral and Social Sciences

Clinical Administrative Coordinator

HR Coordinator

HR Coordinator

Part-Time Receptionist & Client Care Coordinator

Housekeeping Office Coordinator-Full Time

Office Coordinator

PHILANTHROPY ADMINISTRATIVE COORDINATOR

Coordinator, Admin Services

Administrative Support Coordinator (HOA)

Office Coordinator dispatcher

I want to receive the latest job alert for office coordinator in encinitas, ca

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