Top 194 Office coordinator Jobs in Evanston Il

Office Operations Coordinator
Serenity Home Health Care —Niles, IL
- $21 - $25 an hour
- Full-time
- Mid-level
- Office
Quick Apply
3d
Entry-Level Coordinator (CO1), Front Desk, Reservations, and Retail
Found Chicago Boarding & Training Center —Chicago, IL
- $42,500 - $47,500 a year
- Full-time
- Google Workspace
- Microsoft Excel
- Bachelor's degree
- Health insurance
- Dental insurance
Quick Apply
Office Operations Coordinator
SERENITY HOME HEALTH CARE —Niles, IL
- $21 - $25 an hour
- Full-time
- Background check
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Quick Apply
11d
Front Office Coordinator
Impact Physical Therapy —Chicago, IL
- $18 - $24 an hour
- Part-time
- Computer literacy
- Physical & Rehabilitation Medicine
- Rehabilitation center
- Disability insurance
- Health insurance
Quick Apply
Office and Employee Engagement Coordinator
BriteCo —Evanston, IL
- $20 - $22 an hour
- Part-time
- Hybrid work
- Background check
- Office
- In-person
Quick Apply
Office Coordinator
The Ancona School —Chicago, IL
- $20 - $25 an hour
- Email
- Google Workspace
- Organizational skills
- Middle school
- 403(b) matching
- Health insurance
Office Administrative Coordinator - Chicago, IL
ADM —Chicago, IL
- $58,200 - $72,000 a year
- Overtime
- Background check
- Microsoft Outlook
- Inventory management
- Paid parental leave
- Health savings account
Patient Care Coordinator - Front Office
Doctors of Physical Therapy —Evanston, IL
- $18 - $20 an hour
- Full-time
- Clinic
- Data entry
- Organizational skills
- Health savings account
- Paid holidays
Quick Apply
Front Office Coordinator
Bloom Plastic Surgery —Chicago, IL
- $20 - $21 an hour
- Part-time
- Google Workspace
- Sales
- Administrative experience
- Health savings account
- Health insurance
Quick Apply
3d
Front Office Receptionist- Scheduling Coordinator
Lumiere Children's Therapy —Chicago, IL
- $45,000 - $52,000 a year
- Part-time
- Mid-level
- Administrative experience
- Clinic
Quick Apply
Coordinator, Administrative Services
Mizkan America —Schaumburg, IL
- $27.50 - $38.46 an hour
- Full-time
- Inventory management
- Mid-level
- Office
- Profit sharing
- Wellness program
10d
HR Coordinator
GGP —Chicago, IL
- $28.50 - $33.50 an hour
- Full-time
- Microsoft Excel
- Mid-level
- Office
- Commuter assistance
- Paid parental leave
Office Coordinator - Part-Time (T/Th)
Hopscotch Primary Care —Chicago, IL
- $30 - $35 an hour
- Part-time
- Microsoft Outlook
- Primary Care
- Mid-level
Quick Apply
Scheduling Coordinator
Stewart Title Guaranty Company —Chicago, IL
- $42,348.94 - $70,581.56 a year
- Online Application
- Office
- High school diploma or GED
- Bachelor's degree
- Employee stock purchase plan
- Health insurance
7d
Office Services Coordinator
Vista Equity Partners Management —Chicago, IL
- $65,000 - $70,000 a year
- Urgently hiring
- Microsoft Excel
- Microsoft Outlook
- Customer service
Office & HR Coordinator
ALVEST EQUIPMENT SERVICES USA —Des Plaines, IL
- $24 - $28 an hour
- Full-time
- Microsoft Excel
- English
- Mid-level
Front Office Coordinator
Peak Midwest —Park Ridge, IL
- $25 - $28 an hour
- Full-time
- Dental office
- Mid-level
- In-person
- Continuing education credits
- Paid holidays
Quick Apply
HR Coordinator
Brookfield Properties —Chicago, IL
- $28.50 - $33.50 an hour
- Full-time
- Microsoft Excel
- Mid-level
- Office
- Commuter assistance
- Paid parental leave
Care Coordinator / Scheduler
Visiting Angels Chicago North —Chicago, IL
- $21 - $23 an hour
- Overtime
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid time off
- Referral program
Quick Apply
Scheduling Coordinator, Lincoln Park
Kohler —Chicago, IL
- $18.30 - $27.50 an hour
- Weekends as needed
- US work authorization
- Trade school
- Front desk
- Health insurance
- Dental insurance

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Office Operations Coordinator

Serenity Home Health Care -
Niles, IL

Quick Apply

Job Details

Full-time
$21 - $25 an hour
3 days ago

Qualifications

Equipment service recordkeeping
Space allocation
Branding
Physical security log maintenance
Office activity coordination
CCTV system operation (AV)
IT system monitoring
Operations coordination planning
Purchase order management
Mid-level
Maintenance schedule management
Incident Escalation
Maintenance activity documentation
Vendor performance evaluation
Maintenance task scheduling
Issue tracking
Compliance documentation
Security systems knowledge
Safety records management
Physical security video analysis
Documentation Handling
Cross-functional collaboration
Escalation handling
Delivery coordination
Emergency workplace safety response planning
Vendor performance monitoring
Cross-functional communication
Air conditioning
Office record organization

Full Job Description

Position Summary

The Office Operations Coordinator is responsible for cross-functional operational coordination and infrastructure documentation. This new position supports vehicle procurement documentation, branding coordination, office layout records, emergency plans, evacuation maps, safety documentation, and HVAC maintenance coordination for the head office.

Accountability

Cross-functional operational coordination and infrastructure documentation.

Key Responsibilities

1. Vehicle Procurement, Documentation & Branding Coordination

Coordinate vehicle procurement documentation after approval.
Track vehicle documentation, registration status, insurance card coordination, GPS activation status, and branding readiness.
Coordinate vehicle wrapping and decals in approved Serenity colors and specifications.
Ensure vehicle branding issues are escalated before work is approved or completed incorrectly.

2. Branding Procurement Coordination

Coordinate approved branding needs, including signage, window decals, business cards, flyers, feather flags, vehicle branding, and related materials.
Track vendor status, proofs, approvals, delivery, and installation timing.
Maintain documentation of branding specifications, approvals, and completion status.

3. Office Layout Documentation & Space Utilization

Maintain office layout records, floor plans, space utilization notes, seating/workspace records, and branch setup documentation.
Update records when layouts, departments, office usage, or staff spaces change.
Support space planning documentation for new or changing office locations.

4. Emergency Plans, Evacuation Maps & Safety Documentation

Maintain emergency plans, evacuation maps, muster point documentation, safety postings, and related records.
Coordinate updates when exits, office layouts, first-aid kits, routes, or muster points change.
Ensure emergency documentation is current, professional, and available for staff reference.

5. Head Office HVAC Maintenance Coordination

Coordinate HVAC maintenance needs for the head office.
Track service requests, vendor scheduling, maintenance completion, and unresolved HVAC issues.
Escalate urgent HVAC concerns, delays, and cost issues to the VP.

6. Camera System Monitoring

Monitor multi-site camera systems for:
- Security incidents
- Operational issues
- Safety concerns
Review footage when incidents or discrepancies arise
Report and escalate suspicious activity or violations
Ensure cameras are functional and report outages or issues
Coordinate with vendors or IT for camera maintenance when needed

7. Operational Support & Logistics

Support branch setup, moves, and operational logistics
Handle on-site issues and urgent requests
Assist with equipment coordination and setup

8. Order Execution (Non-Approval)

Execute orders based on approved Purchase Requisitions (PRs)
Ensure orders match approved specifications
Prevent unauthorized or incorrect orders

9. System & Log Management

Maintain accurate records in:
- MySignIn logs
- Work order systems
- Ensure all entries are complete and accurate

10. Reporting & Escalation

Report operational issues, risks, and delays
Provide updates on:
- Work orders
- Maintenance
- Vendor performance
- Camera-related incidents
Escalate unresolved issues promptly

Quick Apply

Refine Your Search

office coordinator jobs in evanston il

Office Operations Coordinator

Entry-Level Coordinator (CO1), Front Desk, Reservations, and Retail

Office Operations Coordinator

Front Office Coordinator

Office and Employee Engagement Coordinator

Office Coordinator

Office Administrative Coordinator - Chicago, IL

Patient Care Coordinator - Front Office

Front Office Coordinator

Front Office Receptionist- Scheduling Coordinator

Coordinator, Administrative Services

HR Coordinator

Office Coordinator - Part-Time (T/Th)

Scheduling Coordinator

Office Services Coordinator

Office & HR Coordinator

Front Office Coordinator

HR Coordinator

Care Coordinator / Scheduler

Scheduling Coordinator, Lincoln Park

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