Top 1348 administrative services Jobs in exeter nh

Estimating & Procurement Assistant
Waterline Industries Corp —Seabrook, NH
- $25 - $30 an hour
- Full-time
- Mid-level
- Office
- Driver's License
- Health savings account
- Paid holidays
Quick Apply
eCommerce Support & Coordination Specialist
World Wide Distribuition Corportation —Brentwood, NH
- Full-time
- Google Workspace
- Computer literacy
- Writing skills
- Health insurance
- 401(k)
Quick Apply
6d
Custodial Manager
Aramark —Durham, NH
- $60,000 - $75,000 a year
- Weekends as needed
- Ability to walk for extended periods
- Mid-level
- Residential
Driver Supervisor
Brentwood, NH
- Full-time
- Word processing
- Computer literacy
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
3d
Project Billing & Administrative Coordinator
Palmer & Sicard —Exeter, NH
- $66,560 - $83,200 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- AD&D insurance
- Disability insurance
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5d
PT Clinic Administrative Assistant - 20 hours/week
Fresenius Medical Care —Exeter, NH
- Part-time
- Microsoft Excel
- Hospital
- Inventory management
Health Office Administrative Assistant
School Administrative Unit 16 —Exeter, NH
- Online Application
- School experience
- HIPAA
- High school diploma or GED
- Vision insurance
Library Assistant
School Administrative Unit 16 —Exeter, NH
- High school
- Word processing
- Computer literacy
11d
Registered Client Administrative Manager
Steward Partners Global Advisory LLC —Portsmouth, NH
- Full-time
- Mid-level
- Office
- Bachelor's degree
- Health savings account
- Health insurance
Quick Apply
11d
Full Time Community Outreach Team Member
CADC LLC —Dover, NH
- $20 an hour
- Temporary
- Customer service
- Computer literacy
- Office
- Flexible schedule
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Full Time Community Outreach Team Member
CADC LLC —Portsmouth, NH
- $20 an hour
- Temporary
- Customer service
- Computer literacy
- Office
- Flexible schedule
Quick Apply
Lifeguard (Seasonal)
The Boston Land Company —Lawrence, MA
- $18 - $20 an hour
- Temporary
- CPR Certification
- Customer service
- High school diploma or GED
Quick Apply
Physical Therapist - *$7,500 SIGN ON BONUS*
Spire Orthopedic Partners —Newburyport, MA
- $80,800 - $121,200 a year
- Full-time
- Doctoral degree
- Computer literacy
- Medical office experience
- Health insurance
- Dental insurance
Quick Apply
RN Manager Med Surg
Portsmouth Regional Hospital —Portsmouth, NH
- Full-time
- Mid-level
- Medical-Surgical
- 1 year
- Employee stock purchase plan
- Disability insurance
Quick Apply
1d
Dental Assistant
Garrison Family Dental —Dover, NH
- $24 - $28 an hour
- Full-time
- Dental office
- Mid-level
- Administrative experience
- 401(k)
- Paid time off
Quick Apply
11d
Administration/Pricing/Customer Service (with a touch of IT)
Todd Tool & Abrasive Systems, Inc. —Ipswich, MA
- $15 - $30 an hour
- Full-time
- In person
- Clean driving record
- Microsoft Outlook
- Office
- Paid holidays
- Health insurance
Quick Apply
Service Manager
Lift Solutions Holdings —Rowley, MA
- Full-time
- Mid-level
- Analysis skills
- Travel
Quick Apply
Registered Nurse Trainer
Greengard Center for Autism —Portsmouth, NH
- $45 an hour
- Choose your own hours
- Hybrid work
- Background check
- RN License
- Mid-level
- Flexible schedule
Quick Apply
Studio Lead
Barre & Soul —Portsmouth, NH
- $15 - $20 an hour
- Part-time
- Inventory management
- Administrative experience
- High school diploma or GED
Quick Apply
Board Certified Behavior Analyst (BCBA)
Community Autism Services —Haverhill, MA
- $75,000 - $95,000 a year
- Full-time
- Working with individuals with developmental disabilities
- Mid-level
- Clinic
- Health insurance
- Dental insurance
Quick Apply

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Estimating & Procurement Assistant

Waterline Industries Corp
Seabrook, NH

Quick Apply

Job Details

Full-time
$25 - $30 an hour

Benefits

Health savings account
Paid holidays
Disability insurance
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Parental leave
Employee assistance program
Vision insurance
401(k) matching
Employee stock ownership plan
Professional development assistance
Opportunities for advancement
Flexible schedule
Life insurance
Referral program
Retirement plan

Qualifications

Procurement
Driver's License
Bachelor's degree
Calendar management
Construction administrative experience
Clerical experience
Construction estimating

Full Job Description

Company Overview

Waterline Industries, a multi-award-winning, employee-owned general contractor located in Seabrook, NH specializing in the construction and rehabilitation of water and wastewater treatment facilities in the New England area, is currently accepting resumes for an Estimating & Procurement Assistant.

Job Description: The Estimating & Procurement Assistant provides administrative and operational support to the Estimating Department and the Vice President of Business Development. This role plays a key part in organizing bid efforts, coordinating communication with subcontractors and suppliers, and supporting the preparation of proposals and prequalification packages. This position offers a strong opportunity for growth, with exposure to the estimating process and potential for advancement within the Estimating Department.

Key Responsibilities:

1. Bid & RFQ Coordination (Primary Focus)

Issue Requests for Quotes (RFQs) to subcontractors and suppliers for active bids
Bid package preparation
Maintain accurate RFQ logs and organized digital filing systems
Distribute plans, specifications, and addenda to subcontractors and vendors
Track incoming quotes and assist estimators with follow-ups as needed

2. Document & Bid Support

Assist in the preparation of bid packages and proposal submissions
Support the development of prequalification packages
Obtain and compile project references for proposals
Print and organize construction documents for internal distribution
Update backup documentation as needed, i.e. adding new project references, tracking any changes
Learning and understanding project specifications and drawings to be able to conform when projects are awarded
Lead weekly bid meeting as needed

3. Project Setup & Lead Tracking

Assist in obtaining plans and specifications for prospective project leads
Set up and organize project folders in company systems
Create calendar invites, update bid schedule and coordinate bid deliveries.
Create and maintain Dropbox (or equivalent) folders for external distribution
Assist with setup of estimate templates, Winest Software

4. Communication & Coordination

Submit RFIs and bid questions
Support general coordination efforts across the Estimating Team

5. Post-Bid & Project Support

Assist with project setup activities for awarded contracts
Maintaining project setup checklists
Supporting creation of project folders, budgets, and cost codes
Assist with procurement support, including drafting purchase order requests
Support internal estimate closeout and organization

6. General Office Support

Process incoming mail and process outgoing packages – prequalification packages, bids, project correspondence
Special projects as needed

Qualifications:

Preferably a bachelor’s degree in Construction Management, Civil Engineering, or a related field.
A valid driver’s license
Adaptable to various software systems
Highly organized & detail oriented
Thrives in a fast-paced, team-driven environment
Ability to communicate clearly
Keep information accurate, structured, and easily accessible

We offer a comprehensive benefits package including health, dental, life, flex spending plans, paid time off, holidays, short- and long-term disability, 401k and match, ESOP participation, and corporate gym.

We are proud of our outstanding reputation in the industry and know that what we do is imperative to the sustainability of our infrastructure and future. Our next-in Employee-Owners understand the importance of maintaining and building these facilities and their impact on the towns and municipalities they service and will be dedicated to providing the same level of professionalism and quality that the company has been recognized for nearly 40 years.

Waterline Industries is an equal opportunity, performance-focused employer that is committed to hiring individuals who positively reflect the company's mission of excellence, innovation, and integrity regardless of personal characteristics, backgrounds, or cultures.

We build together so that together we own our future.

Pay: $25.00 - $30.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Flexible schedule
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Professional development assistance
Referral program
Retirement plan
Vision insurance

Education:

Bachelor's (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative services jobs in exeter nh

Estimating & Procurement Assistant

eCommerce Support & Coordination Specialist

Custodial Manager

Driver Supervisor

Project Billing & Administrative Coordinator

PT Clinic Administrative Assistant - 20 hours/week

Health Office Administrative Assistant

Library Assistant

Registered Client Administrative Manager

Full Time Community Outreach Team Member

Full Time Community Outreach Team Member

Lifeguard (Seasonal)

Physical Therapist - $7,500 SIGN ON BONUS

RN Manager Med Surg

Dental Assistant

Administration/Pricing/Customer Service (with a touch of IT)

Service Manager

Registered Nurse Trainer

Studio Lead

Board Certified Behavior Analyst (BCBA)

I want to receive the latest job alert for administrative services in exeter nh

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