Top 54 Payroll coordinator Jobs in Fairfield, Nj

Administrative & Accounting Coordinator
Divi Electric Inc. —Pine Brook, NJ
- $30 - $35 an hour
- Full-time
- Mid-level
- Office
- QuickBooks
- Health insurance
- 401(k)
Quick Apply
2d
Payroll Coordinator
Consolidated Flooring, LLC —Carlstadt, NJ
- $90,000 - $105,000 a year
- Full-time
- Mid-level
- Office
- Finance
- Health insurance
- Dental insurance
Quick Apply
8d
Human Resources Coordinator
Midlige Richter —Basking Ridge, NJ
- $29 - $55 an hour
- Full-time
- Remote
- Google Workspace
- Mid-level
- Databases
- Opportunities for advancement
- Flexible schedule
Quick Apply
7d
Operations Administrative & Scheduling Coordinator
PROTECTION TECHNOLOGIES LLC —Pine Brook, NJ
- $19 - $23 an hour
- Full-time
- Bilingual
- Microsoft Excel
- Microsoft Outlook
- Paid time off
Quick Apply
9d
Human Resources Coordinator
Cartridge Actuated Devices —Fairfield, NJ
- $50,000 - $60,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
Spanish/English Speaking Office Coordinator for Cleaning Company
New Beginning Cleaners of Staten Island —Staten Island, NY
- $18 - $19 an hour
- Full-time
- Spanish
- Microsoft Outlook
- English
- Dental insurance
- Vision insurance
Quick Apply
Part Time Bookkeeper/Purchasing Coordinator
Denville Public Library —Denville, NJ
- $25 - $30 an hour
- Part-time
- Microsoft Word
- Background check
- Computer literacy
- Paid holidays
- Flexible schedule
Quick Apply
HR/PR Coordinator
Morris County Park Commission —Morristown, NJ
- $65,000 - $70,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Payroll & Administrative Services Coordinator
Research Foundation of The City University of New York —New York, NY
- $59,000 - $65,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Mid-level
- Office
Staffing Coordinator, Nursing Staff Office
Jersey City Medical Center —Jersey City, NJ
- $21.66 - $28.94 an hour
- Weekends as needed
- Hospital
- Word processing
- Mid-level
Human Resources Coordinator
EnVue, Autograph Collection by Marriott & Residence Inn Weehawken NJ —Weehawken, NJ
- $25 - $30 an hour
- Full-time
- Mid-level
- Residential
- Hotel
- Health insurance
- Dental insurance
Quick Apply
HR Coordinator
Eminence Home Care —East Orange, NJ
- Mid-level
- Office
- Administrative experience
- Commuter assistance
- Health savings account
Quick Apply
5d
Office Coordinator
New Jersey Institute of Technology —Newark, NJ
- $63,129.05 - $83,738.94 a year
- Full-time
- Spanish
- Mid-level
- Office
Business Office Coordinator
Vanguard ASC (10942) —Maywood, NJ
- $29 - $36 an hour
- Full-time
- Surgery
- Mid-level
- Office
- Health savings account
- AD&D insurance
HR Coordinator
Fanatics Collectibles —New York, NY
- $30.05 - $37.26 an hour
- Call employer
- Mid-level
- Office
- Bachelor's degree
Quick Apply
HR and Legal Coordinator
Consolidated Human Resources, LLC —Park Ridge, NJ
- $30.77 - $33.33 an hour
- Mid-level
- Bachelor's degree
- US work authorization
- AD&D insurance
- Paid holidays
Quick Apply
8d
Human Resources Payroll Coordinator
EMS, LLC —Chester, NJ
- $25.00 - $28.50 an hour
- Full-time
- Background check
- Computer literacy
- Office
- Health insurance
- Dental insurance
Quick Apply
9d
Client Coordinator and Office Support
FirstLight Home Care —East Rutherford, NJ
- $22.55 - $29.57 an hour
- Full-time
- Writing skills
- Mid-level
- Office
- Dental insurance
- 401(k)
Quick Apply
2d
Payroll Coordinator
Research Foundation of The City University of New York —New York, NY
- $62,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- Administrative experience
8d
Compensation & Benefits Coordinator- Corporate
Louis Vuitton —New York, NY
- $28 - $31 an hour
- Full-time
- Mid-level
- Office
- 1 year
- Disability insurance
- Health insurance

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Administrative & Accounting Coordinator

Divi Electric Inc.
Pine Brook, NJ

Quick Apply

Job Details

Full-time
$30 - $35 an hour
2 days ago

Benefits

Health insurance
401(k)
Paid time off
401(k) matching
Paid sick time

Qualifications

Mail distribution
QuickBooks
Purchasing
Construction administrative experience
Mail processing

Full Job Description

This role supports the day-to-day financial, administrative, insurance, and project-documentation needs of the company. The person will maintain accurate records in QuickBooks Desktop, keep billing and reimbursements moving, coordinate company compliance items, and help organize project closeout and early-stage documentation.

Core responsibilities

Enter vendor invoices, code expenses to the correct job and cost category, and maintain supporting receipts/documentation.
Prepare monthly customer/contractor billing by the 20th of each month, including using each customer’s required billing portal or system.
Reconcile American Express and other company credit cards; identify missing receipts and ensure charges are assigned to the proper job.
Track employee and company expenses requiring reimbursement; organize backup documentation and submit items to Pat for payment as needed.
Review incoming mail, route invoices/checks/documents properly, and follow up on items that have not reached the correct person.
Finalize and monitor timesheets, while payroll processing itself remains outside the main scope of the role.
Track PTO, vacation, sick time, and employee time-off balances.
Assist with employee onboarding and offboarding, including new-hire paperwork, W-2/W-4-related recordkeeping, system access checklists, and personnel-file organization.
Maintain monthly work-in-progress (WIP) reporting, assist with projected expenses for the upcoming month, and prepare monthly P&L reports for management review.
Maintain health-insurance administration, including renewal deadlines, enrollment changes, employee communications, and required annual renewal activity.
Manage certificates of insurance (COIs), policy renewals, vendor/customer COI requests, vehicle insurance cards, and current insurance records for each company.
Order and track office supplies and routine administrative purchases.
Monitor shared email inboxes and respond to or route routine billing, vendor, insurance, employee, and documentation requests.
Assist project teams with early project administrative setup, submittal tracking, closeout-document collection, and organization of project records.
Accounts receivable follow-up: tracking unpaid invoices, sending statements, and escalating overdue balances.
Accounts payable workflow: maintaining vendor due dates, obtaining approvals before payment, and preparing a weekly bills-to-pay list.
Vendor compliance: collecting W-9s, insurance certificates, payment terms, and vendor contact information.
Customer compliance: tracking required lien waivers, certified payroll requests if applicable, tax-exempt certificates, and billing backup.
Job setup support: confirming each new project has a job number, customer information, budget/cost-code structure, contract documents, and required billing schedule.
Document control: maintaining organized digital folders for contracts, change orders, insurance, employee files, invoices, receipts, and closeout documents.

Systems and experience

Working knowledge of QuickBooks Desktop is preferred. Deep accounting expertise is not required, but the person must be comfortable learning invoice entry, expense allocation, check/payment entry, credit-card reconciliation, and basic reporting.
Proficiency with Excel/Google Sheets, email, PDF handling, and online customer billing portals.
Strong organization, follow-through, confidentiality, and ability to manage recurring deadlines.
Construction, subcontractor, or project-based accounting experience is strongly preferred.

Pay: $30.00 - $35.00 per hour

Benefits:

401(k)
401(k) matching
Health insurance
Paid sick time
Paid time off

Work Location: In person

Quick Apply

Refine Your Search

payroll coordinator jobs in fairfield, nj

Administrative & Accounting Coordinator

Payroll Coordinator

Human Resources Coordinator

Operations Administrative & Scheduling Coordinator

Human Resources Coordinator

Spanish/English Speaking Office Coordinator for Cleaning Company

Part Time Bookkeeper/Purchasing Coordinator

HR/PR Coordinator

Payroll & Administrative Services Coordinator

Staffing Coordinator, Nursing Staff Office

Human Resources Coordinator

HR Coordinator

Office Coordinator

Business Office Coordinator

HR Coordinator

HR and Legal Coordinator

Human Resources Payroll Coordinator

Client Coordinator and Office Support

Payroll Coordinator

Compensation & Benefits Coordinator- Corporate

I want to receive the latest job alert for payroll coordinator in fairfield, nj

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