Top 438 Office Jobs in Fleming Island Fl

Administrative Supervisor
Rivkin Radler LLP —Jacksonville, FL
- $80,000 - $90,000 a year
- Full-time
- Mid-level
- Office
- Administrative experience
- AD&D insurance
- Paid holidays
Quick Apply
Technical Assistant
The McGowan Companies —Saint Augustine, FL
- Full-time
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Paid holidays
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Sales Operations Assistant
Confidential —Jacksonville, FL
- $18 - $21 an hour
- Full-time
- Microsoft Word
- Microsoft Outlook
- Inventory management
- Health insurance
- Dental insurance
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Dental Front Office Associate(2 yrs minimum Dental Front Office experience required)
Marinela Nemetz, D.D.S. —Jacksonville, FL
- $18 - $24 an hour
- Full-time
- Background check
- Dental office
- Medical office experience
- COVID-19 protective measures
- Dental insurance
Quick Apply
Administrative & Business Support Coordinator
Weller Healthcare IT —Jacksonville Beach, FL
- $37,000 - $42,000 a year
- Full-time
- Background check
- Microsoft Outlook
- Customer service
- Health insurance
- Dental insurance
Quick Apply
5d
Front Desk Associate
PHYSICIANS GROUP SERVICES, PA —Fleming Island, FL
- Word processing
- Primary Care
- HIPAA
- Dental insurance
- Paid time off
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Front Desk Receptionist
Green Cove Dental —Green Cove Springs, FL
- $21 - $24 an hour
- Full-time
- Dental office
- Customer service
- Microsoft Office
- Health insurance
- Dental insurance
Quick Apply
2d
Office Specialist, Primary Care, Baptist Fleming Isand
Baptist Primary Care, Inc. —Fleming Island, FL
- Full-time
- Primary Care
- High school diploma or GED
- Children
Quick Apply
13d
Office Specialist, Neurology, Baptist Clay
Baptist Neurology, Inc. —Fleming Island, FL
- Full-time
- High school diploma or GED
- Children
- Neurology
Quick Apply
7d
Part Time Office Manager
Confidential —Jacksonville, FL
- $20.00 - $29.45 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Office Administrator
Boutique Recruiting —Jacksonville, FL
- $60,000 - $65,000 a year
- Microsoft Outlook
- Mid-level
- Administrative experience
- Profit sharing
- Paid holidays
Quick Apply
Administrative Assistant
Everlong Captive —Ponte Vedra, FL
- $50,000 - $60,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Quick Apply
Front Desk Representative
Jax Spine & Pain Centers —Fleming Island, FL
- Full-time
- Computer literacy
- HIPAA
- High school diploma or GED
Quick Apply
Front Desk Guest Ambassador Part-time
Precision Imaging Centers —Fleming Island, FL
- $17 - $22 an hour
- Part-time
- Hybrid work
- High school diploma or GED
- Clinic
- Bachelor's degree
- Opportunities for advancement
- Referral program
Quick Apply
Medical Office Specialist
Borland Groover —Orange Park, FL
- Full-time
- HIPAA
- English
- High school diploma or GED
- Profit sharing
- Paid holidays
Quick Apply
Front Desk
North Florida Surgeons, P.A. —Jacksonville, FL
- Full-time
- Microsoft Outlook
- Computer literacy
- Office
- Health savings account
- Health insurance
Quick Apply
4d
Administrative Assistant
PHYSICIANS GROUP SERVICES, PA —Orange Park, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid holidays
- Health insurance
Quick Apply
3d
Front Office Coordinator
First Coast Cardiovascular Institute —Orange Park, FL
- High school diploma or GED
- US work authorization
- Organizational skills
- Wellness program
- Disability insurance
Quick Apply
Dental Front Office
Blanding Dental Associates —Orange Park, FL
- $18 - $21 an hour
- Part-time
- Dental office
- In-person
- Communication skills
Quick Apply
8d
Front Desk Receptionist and Administrative Assistant
Hollingsworth Showroom —Jacksonville, FL
- $23 - $24 an hour
- Full-time
- In-person
- Entry level
- Health savings account
- Health insurance
Quick Apply
5d

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Administrative Supervisor

Rivkin Radler LLP -
Jacksonville, FL

Quick Apply

Job Details

Full-time
$80,000 - $90,000 a year

Benefits

AD&D insurance
Paid holidays
Disability insurance
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Life insurance
Referral program

Qualifications

Legal firm experience
Law office experience
Legal billing

Full Job Description

Because a great law firm begins with great people.

At Rivkin Radler, we are always looking for professionals who share our passion for the law and commitment to total client satisfaction. Rivkin Radler has approximately 250 lawyers, with offices in Albany, N.Y.; Hackensack, N.J.; Jacksonville, F.L.; New York City; Poughkeepsie, N.Y.; and Uniondale, N.Y. The firm actively encourages equal opportunity through mentoring, training, professional development, and public service programs.

The firm offers competitive salaries in addition to a comprehensive benefits plan which includes medical and dental insurance, group term life insurance, accidental death and dismemberment insurance, long-term disability insurance, optional term life insurance, flexible spending accounts, Aflac, 401(k), paid time off, referral bonuses and paid holidays.

The Administrative Supervisor is responsible for coordinating the billing operations and daily administrative functions of the Jacksonville office of a multi-office law firm. This individual plays a key role in ensuring the timely and accurate processing of billing activities while also maintaining smooth office operations, and serving as a liaison between the Jacksonville office and firm leadership in Uniondale. The Administrative Supervisor sets a leading example of professionalism, efficiency, and adherence to firm policies and procedures.

Key Responsibilities:
Financial Administration & Billing

Oversee the day-to-day billing operations for the Jacksonville office.
Distribute prebills to partners for review and approval and ensure timely submission of finalized bills.
Monitor billing workflows and follow up with attorneys and staff to ensure billing deadlines are met.
Coordinate with the Finance Department regarding billing inquiries, corrections, write-downs, and client-related billing matters.
Review and process office-related invoices, reimbursements, and vendor payments within authorized approval levels.
Assist firm leadership and finance with monitoring and managing local office expenses.

Staff Support

Coordinate staff schedules, PTO requests, and timekeeping processes.
Manage onboarding and training of new hires in conjunction with Human Resources.
Foster a productive, professional, inclusive, and respectful office culture.

Office Operations & Administration

Ensure smooth day-to-day operations of the Jacksonville office.
Serve as the primary administrative point of contact between the Jacksonville office and the main Uniondale office.
Maintain an organized and professional office environment and coordinate office repairs and maintenance with the Facilities Manager.
Oversee office supply inventory, purchasing, and equipment management.
Work with the Records Manager and Records Assistant to ensure records and files (paper and digital) are maintained securely and in compliance with firm procedures.

Communication & Coordination

Serve as liaison between attorneys and administrative staff, working with the office managing partner to ensure operational needs are met.
Communicate regularly with the Uniondale office and other offices for consistent firm-wide operations.
Coordinate meetings, events, and conference room usage.
Handle internal communications and announcements at the office level.

Technology & Systems

Liaise with IT department to ensure systems, software, and equipment are functioning properly.
Troubleshoot basic tech issues or escalate as needed.
Ensure compliance with firm technology protocols and data security policies.

Compliance & Risk Management

Ensure the office complies with firm policies, professional conduct rules, and local laws.
Oversee office-level compliance training and documentation.
Serve as point of contact for any safety, emergency, or facility-related incidents.

Qualifications:

5+ years of office management or administrative leadership experience, preferably in a law firm or professional services environment.
Prior law firm billing experience required.
Strong understanding of legal billing processes, time entry procedures, prebills, and billing deadlines.
Experience working with attorneys and finance departments in a professional services environment.
Strong leadership and interpersonal skills.
Excellent organizational and problem-solving abilities.
Proficiency in Microsoft Office Suite.
Familiarity with HR functions and financial processes in a law firm setting.

Congenial fast-paced environment, competitive salary and benefits. EOE.
Job Type: Full-time

The annualized salary range for this position is $80,000 to $90,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

To find out how you can join our talented team, email [email protected].

We are an Equal Opportunity Employer

Quick Apply

Refine Your Search

office jobs in fleming island fl

Administrative Supervisor

Technical Assistant

Sales Operations Assistant

Dental Front Office Associate(2 yrs minimum Dental Front Office experience required)

Administrative & Business Support Coordinator

Front Desk Associate

Front Desk Receptionist

Office Specialist, Primary Care, Baptist Fleming Isand

Office Specialist, Neurology, Baptist Clay

Part Time Office Manager

Office Administrator

Administrative Assistant

Front Desk Representative

Front Desk Guest Ambassador Part-time

Medical Office Specialist

Front Desk

Administrative Assistant

Front Office Coordinator

Dental Front Office

Front Desk Receptionist and Administrative Assistant

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