Top 344 Payroll assistant Jobs in Florida

Administrative Virtual Assistant
The Learning Loft —Florida
- $16 - $20 an hour
- Email
- Remote
- Background check
- Google Workspace
- QuickBooks
- Flexible schedule
Quick Apply
4d
Finance & Administrative Assistant
Snead Eye Group —Fort Myers, FL
- $24 - $32 an hour
- Full-time
- Background check
- Spanish
- Microsoft Outlook
- 403(b) matching
- Paid holidays
Quick Apply
3d
Dental Front Office Manager
South Florida Periodontics and Implant Solutions —Fort Lauderdale, FL
- $18 - $25 an hour
- Full-time
- Dental office
- Management
- HIPAA
- Health insurance
- 401(k)
Quick Apply
Sales Administrative Assistant
Sysco —Jacksonville, FL
- Microsoft Access
- Microsoft Outlook
- Basic math
11h
Assistant Accounting Manager (Deltek Costpoint)
Revolution Technologies, LLC —Melbourne, FL
- Full-time
- 5 years
- Office
- Finance
- Health savings account
- Disability insurance
Quick Apply
14d
Bilingual Medical Office Manager
Soni Family Practice —Jacksonville, FL
- $43,000 - $55,000 a year
- Spanish
- Computer literacy
- Writing skills
Quick Apply
Payroll Assistant
FrankCrum —Clearwater, FL
- Full-time
- Bilingual
- Microsoft Outlook
- Office
- Health savings account
- Paid holidays
Administrative Assistant III
Orlando Utilities Commission —Orlando, FL
- $27.31 - $34.14 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Paid training
- Paid holidays
3d
Payroll Assistant
5TH HEAD QUEARTER LLC —Plantation, FL
- $20 an hour
- Full-time
- Spanish
- English
- Office
Administrative Assistant
Orange County Government —Orlando, FL
- $21.51 - $34.40 an hour
- Full-time
- Background check
- Office
- High school diploma or GED
- Paid holidays
- Disability insurance
1d
HR Assistant
Sodexo —Miami, FL
- $25 an hour
- Online Application
- Entry level
- Under 1 year
- Paid holidays
- Health insurance
HR/Payroll Assistant
5TH HQ LLC —Plantation, FL
- Full-time
- Spanish
- English
- Mid-level
Human Resources Assistant
Gunther Motor Company Of Plantation Inc —Coconut Creek, FL
- $20 - $23 an hour
- 8 hour shift
- Office
- Administrative experience
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
Employee Benefits Analyst - Assistant Vice President
Deutsche Bank —Jacksonville, FL
- $75,000 - $119,500 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- 401(k)
Office Assistant (Part-time) - Utilities
City of Coral Springs —Coral Springs, FL
- $18.17 an hour
- Part-time
- Word processing
- Research
- Office
- Wellness program
- Paid holidays
Adminitrative Assistant - HR & Accounting
KMI Services —Winter Haven, FL
- $18 - $22 an hour
- Full-time
- Computer literacy
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
7d
Administrative Assistant
FirstService Residential —Saint Johns, FL
- $21 - $25 an hour
- Extended hours
- 5 years
- Computer literacy
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
9d
Administrative Assistant
Foresight —Gainesville, FL
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid training
- Paid time off
Office Manager / Assistant Controller (HR & Accounting)
Hardwick General Contracting, Inc —Orlando, FL
- $65,000 - $80,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Profit sharing
- Paid holidays
Quick Apply
Human Resources Assistant
NEO Surgical Group LLC —Orlando, FL
- $18 - $22 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Administrative experience
Quick Apply

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Administrative Virtual Assistant

The Learning Loft -
Florida

Quick Apply

Job Details

Contract
$16 - $20 an hour
4 days ago

Benefits

Flexible schedule

Qualifications

Report preparation
Customer records maintenance
Google Workspace
Correspondence management
Confidential information handling
Office activity coordination
Email customer support
Accounts receivable management
Phone communication
Operations coordination
Spreadsheets
Client inquiry handling
Filing
Client file management
Executive administrative support
Digital marketing tools
Medical administrative support
Employee attendance management
Wix
Social media content creation
Client retention
QuickBooks Online
Email marketing software
Client management
QuickBooks
Document review
Invoice data entry
Prospecting
Content scheduling
Lead Tracking

Full Job Description

About Us

The Learning Loft has partnered with Integral Partnerships, an educational staffing and therapy support company that works with schools, therapists, families, and community partners. Our team is committed to providing dependable administrative support, strong communication, and high-quality educational and therapy services.

Position Summary

We are seeking a highly organized, dependable, and proactive Administrative Virtual Assistant to support the daily administrative and operational needs of Integral Partnerships and affiliated private practice services.

This role will provide executive support, coordinate communication with school partners and therapists, manage weekly invoicing and timesheets, respond to inquiries, assist with marketing, and help maintain efficient day-to-day operations.

The ideal candidate is detail-oriented, professional, responsive, comfortable communicating by phone and email, and able to manage multiple priorities independently in a remote work environment.

Duties

Provide administrative support to company leadership
Manage reminders, deadlines, and follow-up tasks
Assist with email organization and routine correspondence
Prepare documents, spreadsheets, forms, and reports
Maintain organized digital files and company records
Track projects and administrative action items
Assist leadership with special projects and daily operational needs

Weekly Invoicing

Prepare and send weekly invoices to school partners and clients
Track invoice submission dates and payment status
Follow up professionally regarding missing information or outstanding balances
Communicate billing questions to leadership as needed

Timesheet Collection

Collect weekly timesheets from therapists and team members
Review timesheets for completeness and accuracy
Follow up on missing or incomplete submissions
Organize timesheets for invoicing and payroll purposes
Maintain accurate weekly timesheet records

School Partner Communication

Respond to routine school inquiries by phone and email
Follow up on schedules, documents, invoices, meetings, and service-related requests
Maintain professional and positive communication with school administrators
Route clinical, contractual, or urgent matters to the appropriate team member

Therapist Communication

Communicate with therapists regarding timesheets, schedules, meetings, documents, and company updates
Send reminders and follow up on outstanding tasks
Assist with therapist onboarding and administrative documentation
Support communication between therapists, leadership, and school partners
Help coordinate scheduling changes and coverage needs

Marketing

Assist with ongoing marketing to schools and community partners
Maintain school and prospective client contact lists
Send approved outreach emails and follow-up messages
Assist with newsletters, email campaigns, flyers, and social media content
Schedule approved social media posts
Help track prospective partnerships and marketing follow-ups
Support outreach for educational and private practice services

Customer Service

Provide professional and courteous customer service
Respond promptly to general questions and inquiries
Direct individuals to the appropriate team member
Maintain a welcoming and solutions-focused approach
Document important concerns, requests, and follow-up needs
Protect confidential information at all times

Phone Support

Answer and return calls through the company phone system
Monitor voicemail messages
Respond to routine questions using approved information
Maintain clear notes regarding calls and required follow-up
Provide professional phone support to schools, therapists, families, and prospective clients

Meeting Coordination

Schedule quarterly leadership, and team meetings
Send calendar invitations and reminders
Assist with coordinating meetings with school partners and community organizations

Private Practice Operations

Respond to prospective client and family inquiries
Assist with appointment scheduling and follow-up communication
Send intake forms, service information, and approved documents
Receive provider timesheets and organize billing information
Assist with private practice invoicing and payment tracking
Support client retention, referral outreach, and community marketing
Help maintain organized client and provider records
Complete administrative duties needed to support smooth private practice operations

Wix Inquiries

Monitor Wix website contact form submissions
Respond promptly using approved templates and information
Contact prospective clients, schools, and community partners
Track each inquiry and document follow-up activity
Route inquiries to the appropriate department or team member
Follow up with leads who have not responded
Maintain an organized inquiry and contact tracking system

Qualifications

Previous virtual assistant, administrative assistant, customer service, or office support experience preferred
Excellent written and verbal communication skills
Strong organizational and time-management abilities
High attention to detail
Professional phone and email etiquette
Ability to work independently and meet deadlines
Ability to manage confidential information
Dependable internet connection and professional remote workspace
Comfortable working with multiple businesses, team members, and priorities

Preferred Experience

Experience with the following is preferred:

Google Workspace
Microsoft Office
Wix
QuickBooks or invoicing software
Canva
Google Voice or other business phone systems
Social media platforms
Email marketing platforms
Project management systems
Educational staffing, therapy services, healthcare, or private practice administration

Ideal Candidate

The ideal candidate:

Is organized, dependable, and responsive
Takes initiative and follows through on tasks
Communicates professionally with schools, therapists, families, and leadership
Can prioritize responsibilities without constant supervision
Is comfortable handling phone calls, emails, billing, marketing, and scheduling
Enjoys creating organized systems and supporting a growing company
Maintains professionalism and confidentiality

How to Apply

Please submit:

Resume to [email protected]
Two professional references
Availability for 10–15 hours per week

We are looking for a reliable Administrative Virtual Assistant who can provide consistent support, strengthen communication, and help maintain efficient operations across our educational and therapy services.

Pay: $16.00 - $20.00 per hour

Benefits:

Flexible schedule

Work Location: Remote

Quick Apply

Refine Your Search

payroll assistant jobs in florida

Administrative Virtual Assistant

Finance & Administrative Assistant

Dental Front Office Manager

Sales Administrative Assistant

Assistant Accounting Manager (Deltek Costpoint)

Bilingual Medical Office Manager

Payroll Assistant

Administrative Assistant III

Payroll Assistant

Administrative Assistant

HR Assistant

HR/Payroll Assistant

Human Resources Assistant

Employee Benefits Analyst - Assistant Vice President

Office Assistant (Part-time) - Utilities

Adminitrative Assistant - HR & Accounting

Administrative Assistant

Administrative Assistant

Office Manager / Assistant Controller (HR & Accounting)

Human Resources Assistant

I want to receive the latest job alert for payroll assistant in florida

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