Top 1850 Personnel assistant Jobs in Florida

Legal Administrative Assistant ¦Community Association Practice
JP Firm —Saint Petersburg, FL
- Full-time
- Microsoft Excel
- Mid-level
- 3 years
Quick Apply
Secretary/Administrative Assistant
Pottsco Industrial Services —Clewiston, FL
- From $17 an hour
- Full-time
- Bilingual
- Customer service
- Office
Quick Apply
Dental Assistant – Port Orange Office (Part-Time, No Travel Required)
Advanced Endodontics —Port Orange, FL
- $17 - $20 an hour
- Full-time
- CPR Certification
- Dental office
- Patient monitoring
- Dental insurance
- Paid time off
Quick Apply
19h
Administrative Assistant
Meisner Electric, Inc —Boca Raton, FL
- From $22 an hour
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
Dental Assistant Periodontal office
Russo Periodontics —Sarasota, FL
- Part-time
- Background check
- CPR Certification
- Dental office
- Health insurance
- 401(k)
Quick Apply
Escrow Assistant (In Office)
First American Financial Corporation —East Naples, FL
- Office
- High school diploma or GED
- Organizational skills
- Employee stock purchase plan
- Health insurance
Administrative Assistant
ClickShift —Orlando, FL
- From $16 an hour
- Part-time
- Hybrid work
- Background check
- Sales
- Customer service
- 401(k)
- Professional development assistance
Quick Apply
Medical Malpractice Legal Secretary
Falk, Waas, Solomon, Mendlestein & Davis —Coral Gables, FL
- $60,000 - $65,000 a year
- Full-time
- Microsoft Outlook
- Computer literacy
- Mid-level
- Health savings account
- AD&D insurance
Quick Apply
1d
Administrative Assistant/Law Clerk
Robert Sheldon's Law Firm —Pompano Beach, FL
- $16 - $20 an hour
- Full-time
- Background check
- Spanish
- Word processing
- Paid time off
Quick Apply
Legal Secretary - 5+ years of insurance defense experience
Mintzer Sarowitz Zeris & Willis PLLC —Miami, FL
- Full-time
- Background check
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Quick Apply
6d
Service Writer Assistant / Office logistics
Church Street Garage —Stuart, FL
- $50,000 - $60,000 a year
- Full-time
- Dealership
- Mid-level
- Administrative experience
- Paid holidays
- 401(k)
Quick Apply
Medical Assistant Front and Back Office
DOCTORS UNITED GROUP —Milton, FL
- $15 - $19 an hour
- Full-time
- Bilingual
- Spanish
- Anatomy knowledge
- Paid training
- Health insurance
Quick Apply
Legal Secretary
Law Office of Vanessa D. Torres, P.A. —Coral Gables, FL
- $20 - $24 an hour
- Full-time
- Mid-level
- Organizational skills
- In-person
- Free parking
- Paid holidays
Quick Apply
Administrative Assistant
Ajax Paving Industries —Fort Myers, FL
- $20 - $23 an hour
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Wellness program
- Paid holidays
Administrative Assistant
Ameriprise Financial —Englewood, FL
- $45,000 - $50,000 a year
- Full-time
- Marketing
- Office
- Bachelor's degree
Administrative Assistant
Addison Reserve Country Club —Delray Beach, FL
- Full-time
- Microsoft Outlook
- Writing skills
- Office
Quick Apply
Medical Administrative Assistant
ClearMedica Medical Centers —Brandon, FL
- From $18 an hour
- Full-time
- Spanish
- Google Workspace
- Microsoft Outlook
Quick Apply
HIGH VOLUME LAW FIRM SEEKS EXPERIENCED LEGAL SECRETARY / PARALEGAL
Sprechman & Fisher, P.A. —Miami, FL
- $20 - $26 an hour
- Full-time
- Background check
- Spanish
- Word processing
- Health insurance
- 401(k)
Quick Apply
Administrative Assistant / Secretary – Remodeling Industry
Cabinets & Remodeling Depot —Valrico, FL
- $15 - $18 an hour
- Full-time
- Background check
- Spanish
- Google Workspace
Quick Apply
17h
Administrative Assistant
Rolling Door Manufacturing —Miami, FL
- $14 - $16 an hour
- Part-time
- Bilingual
- Customer service
- Office
Quick Apply

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Legal Administrative Assistant ¦Community Association Practice

JP Firm
Saint Petersburg, FL

Quick Apply

Job Details

Full-time

Qualifications

Customer communication
Confidential information handling
Microsoft Excel
Serving clients
Administrative experience
High school diploma or GED
Transcription
Legal administrative experience
Productivity software

Full Job Description

Description:

Johnson Pope Bokor Ruppel & Burns, LLP is seeking an experienced Legal Assistant to support an attorney whose practice is devoted primarily to representing homeowner, condominium, and cooperative associations (community associations). The ideal candidate will have a minimum of three (3) years of experience in a law firm setting.

Why Join Johnson Pope?

At Johnson Pope, we pride ourselves on fostering a collaborative, inclusive, and professional environment where your skills are valued, and your contributions make a difference. As one of Florida’s leading regional law firms, we offer our team members the opportunity to work alongside some of the most respected attorneys in the state, in a firm that supports a strong team environment and actively builds community within the organization.

Position Overview

The Legal Assistant will provide a combination of transactional document preparation, litigation support, and assessment collection assistance. Key responsibilities include preparing and typing dictation, managing case files, e-filing in state and federal courts, coordinating schedules and deadlines, and assisting with discovery and hearing or trial preparation.

Requirements:

Key Responsibilities:

Community Association Governance & Document Support

Support attorneys with the preparation and maintenance of association governing documents and related materials.
Prepare required statutory notices and documentation in accordance with Chapters 718, 719, and 720, Florida Statutes, including board and membership meeting notices, budget and annual meeting materials, election documents, proxies, and committee notices.
Draft association-related correspondence such as resolutions, consent documents, estoppel communications, compliance letters, and enforcement notices.

Litigation and Administrative Proceedings Support

Provide litigation support primarily in Florida state court and administrative forums.
Assist with preparing notices of hearing, mediation documentation, and trial or hearing materials.
Manage litigation calendars and deadlines and coordinate the filing and service of pleadings through the Florida E-Filing Portal and electronic service systems.
Support attorneys in arbitration, mediation, and settlement-related proceedings.
Organize and maintain case files, including pleadings, exhibits, discovery, and correspondence.

Assessment Collections and Enforcement

Assist with delinquent assessment matters, including preparing statutory demand letters, notices of intent to lien, and lien-related documentation.
Draft and record claims of lien and assist with foreclosure filings and related court documents.
Coordinate with property managers, title companies, boards, and other stakeholders.
Monitor statutory deadlines related to collection and enforcement actions.
Prepare correspondence regarding payment arrangements, settlements, and lien releases.

Administrative and Client Support

Maintain consistent communication with association boards, property managers, and vendors.
Assist with client intake, matter setup, and file organization.
Ensure electronic and physical files are accurate and well maintained.
Track key deadlines, statutory timeframes, and court dates.
Provide administrative support related to billing and matter management.

Essential Knowledge, Skills, and Abilities:

Attention to detail with strong organizational and time management abilities.
Proficient in Microsoft Office (Word, Excel, PowerPoint), with the ability to quickly learn other programs. Experience in iManage and Aderant is a plus.
Transcribe and manage dictation efficiently.
Excellent communication skills, both written and oral.
Strong organizational and administrative skills.
Client service-oriented with the ability to effectively communicate with clients and team members.
Ability to multi-task, prioritize tasks, and work under pressure to meet deadlines.
Confidentiality and professionalism in handling sensitive information.
Ability to work extra hours as needed.
Self-motivated with a willingness to learn.
Ability to work independently while supporting the attorney and paralegal.

Educational/Job Experience Requirements:

High school diploma from an accredited institution.
A minimum of three (3) years of experience as a legal assistant.
Experience with Community association law, Real estate law, Civil litigation, and Collections or foreclosure practice is strongly required.

Office Location: St. Petersburg, FL (In-Person)

Note: This job description is not intended to be all-inclusive. Employees may perform other related duties as required to meet the ongoing needs of the Firm.

Equal Opportunity Employment:

Johnson Pope Bokor Ruppel & Burns, LLP is an equal opportunity employer. We are committed to creating a diverse and inclusive work environment and do not discriminate on the basis of an applicant’s or employee’s race, color, religion, national origin, sex, gender identity/expression, sexual orientation, age, disability, veteran status, marital status, citizenship, ancestry, pregnancy, familial status, actual or perceived status as a victim of domestic violence, dating violence, or stalking, or any other legally protected status entitled to protection under federal, state, or local anti-discrimination laws, including applicable laws in Florida. We also provide reasonable accommodations for qualified individuals with disabilities in compliance with the Americans with Disabilities Act (ADA).

Quick Apply

Refine Your Search

personnel assistant jobs in florida

Legal Administrative Assistant ¦Community Association Practice

Secretary/Administrative Assistant

Dental Assistant – Port Orange Office (Part-Time, No Travel Required)

Administrative Assistant

Dental Assistant Periodontal office

Escrow Assistant (In Office)

Administrative Assistant

Medical Malpractice Legal Secretary

Administrative Assistant/Law Clerk

Legal Secretary - 5+ years of insurance defense experience

Service Writer Assistant / Office logistics

Medical Assistant Front and Back Office

Legal Secretary

Administrative Assistant

Administrative Assistant

Administrative Assistant

Medical Administrative Assistant

HIGH VOLUME LAW FIRM SEEKS EXPERIENCED LEGAL SECRETARY / PARALEGAL

Administrative Assistant / Secretary – Remodeling Industry

Administrative Assistant

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