Top 30 Senior office manager Jobs in Florida

Family Office - Office Manager
Hall Capital Holdings, LLC —Palm Harbor, FL
- $70,000 - $90,000 a year
- Weekends as needed
- Background check
- 5 years
- Office
- Health insurance
- 401(k)
Quick Apply
Sr. Manager, Administrative Operations
University of Miami —Miami, FL
- Full-time
- Hybrid work
- 6 years
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
11d
Office Manager
NHC HomeCare Quincy —Quincy, FL
- Mid-level
- Office
- High school diploma or GED
- Disability insurance
- Health insurance
Quick Apply
Office Manager
Holland & Knight LLP —Miami, FL
- Full-time
- Background check
- Mid-level
- Analysis skills
- Profit sharing
- Paid parental leave
Senior Project Coordinator - Project Management Office
University of Miami —Miami, FL
- Full-time
- Hybrid work
- Mid-level
- 3 years
- High school diploma or GED
- Health insurance
- Dental insurance
12d
Business Office Director (Senior Living)
Discovery Commons at Cypress Point —Fort Myers, FL
- $60,000 - $65,000 a year
- Full-time
- Background check
- Recruiting
- Fingerprint clearance
- Paid training
- Paid holidays
Quick Apply
4d
Business Office Manager - Senior Living
Bella Mar Royal Palm Beach —Royal Palm Beach, FL
- $60,000 - $70,000 a year
- Online Application
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Senior Accountant/Office Manager
Uniters —West Palm Beach, FL
- Computer literacy
- Mid-level
- 3 years
- Disability insurance
- Health insurance
Specialty Medical Practice Office Manager
One Rheumatology —Palm Beach Gardens, FL
- From $75,000 a year
- Full-time
- Microsoft Outlook
- HIPAA
- Administrative experience
- Health insurance
- 401(k)
Quick Apply
12d
Senior Accountant/Office Manager
Torque Classic Cars —West Palm Beach, FL
- Computer literacy
- Mid-level
- 3 years
- Disability insurance
- Health insurance
Senior Living Business Office Director
Providence Senior Living —Brandon, FL
- Full-time
- Microsoft Excel
- Current TB test
- Mid-level
Quick Apply
11d
Assistant Business Office Manager
Nspire Healthcare Plantation —Plantation, FL
- Part-time
- Mid-level
- Office
- 3 years
- Paid holidays
- Paid time off
Quick Apply
Office Associate
Hopewell In-Home Senior Care —Jacksonville, FL
- $40,000 - $50,000 a year
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- Paid time off
Quick Apply
Sr Business Office Manager
SHCM Corporate —Casselberry, FL
- Nursing home
- Customer service
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
5d
Senior Office Manager
Florida Cancer Specialists & Research Institute —Sebring, FL
- Full-time
- Background check
- Maintenance
- Driver's License
- Tuition reimbursement
- 401(k) matching
Business Office Manager Assisted Living
Seashore Senior Living —New Smyrna Beach, FL
- $45,000 - $55,000 a year
- Full-time
- Pass drug screening
- Mid-level
- Office
- 401(k)
- Paid time off
Quick Apply
Office Manager & Care Coordinator
Care Connect at Home —Boca Raton, FL
- Part-time
- Google Workspace
- Mid-level
- Office
- Opportunities for advancement
Quick Apply
Senior Paralegal - Office Manager
Build My Great Team —Fort Lauderdale, FL
- $80,000 - $115,000 a year
- Full-time
- Administrative experience
- Driver's License
- Quality control
- Free parking
- Paid holidays
Quick Apply
Business Office Manager
American House Senior Living Communities —Estero, FL
- $60,000 - $65,000 a year
- Full-time
- English
- Mid-level
- Office
Senior Operations Coordinator
Living Benefits Life Insurance LLC —Boca Raton, FL
- $50,000 - $70,000 a year
- Monday to Friday
- Mid-level
- Office
- Communication skills
Quick Apply

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senior office manager jobs near florida

Family Office - Office Manager

Hall Capital Holdings, LLC
Palm Harbor, FL

Quick Apply

Job Details

Full-time
$70,000 - $90,000 a year

Benefits

Health insurance
401(k)
Paid time off

Qualifications

Project management tools
Vendor relationship building
Teamwork
Confidential information handling
Filing
Executive administrative support
Cloud-based systems
Attention to detail
Managing projects
Productivity software
Time management

Full Job Description

Family Office — Office Manager

Location: Palm Harbor, FL

Position Type: Full-Time, Exempt

Reports To: Patriarch of the Family Office

Schedule: Monday–Friday, 8:30 a.m.–5:00 p.m., with occasional evenings and weekends as needed to support family and business needs.

Position Summary

Hall Capital Holdings is seeking a highly organized, proactive, and service-oriented professional to serve as the Office Manager for our private family office. This is a senior, trusted role at the center of the office — the person who keeps the business, the household, and the family’s day-to-day life running smoothly, quietly, and well.

Reporting to the patriarch and partnering closely with the Office Directors and the broader team, this role provides administrative, personal, operational, financial-support, and human-resources leadership across the family office. It is the single point of continuity through which schedules, travel, household needs, vendors, records, and special projects are coordinated and overseen.

The ideal candidate is detail-oriented, resourceful, adaptable, and discreet — someone who anticipates needs, exercises absolute confidentiality, and is equally comfortable managing a complex calendar, arranging detailed travel, coordinating with the family’s trusted advisors, or planning a family celebration. No two days are alike. The successful candidate enjoys problem-solving, takes ownership, and thrives in a fast-paced, relationship-driven environment where priorities can shift quickly and trust is everything.

Why This Role Matters

Hall Capital Holdings exists to thoughtfully manage, preserve, and grow family assets across generations while supporting the personal and financial needs of the family it serves. We are a small, high-performing team with clearly defined roles aligned to expertise — which means every role carries real weight, and this one carries a great deal of it. This role is the operational backbone and connective tissue of the office — the person who ensures nothing falls through the cracks, who protects the family’s time, privacy, and peace of mind, and who frees the principals and the leadership team to focus on strategy rather than logistics.

Beyond keeping the office running, this position is a steward of the office’s culture. As a central point of contact for the entire team and for the family’s trusted advisors, the person in this role sets the tone for professionalism, harmony, and follow-through — and contributes directly to the family’s long-term continuity and multigenerational legacy. Simply put, when this role is done well, the entire family office — and the family it serves — runs better.

Essential Responsibilities

Family & Personal Support

Serve as the primary point of contact for personal administrative matters for the principals and their family, including extended-family needs.
Manage personal and business calendars, appointments, and scheduling with foresight and precision.
Coordinate personal and business travel — flights, lodging, ground transportation, itineraries, and trip payment — and manage details end to end.
Handle personal assistance, purchasing, gift buying, reservations, research projects, and special requests.
Coordinate personal appointments and family activities, and support planning for family gatherings, celebrations, holidays, and charitable events.
Anticipate needs and proactively identify solutions that simplify the principals’ personal and professional lives.
Handle sensitive personal information and correspondence with the highest degree of confidentiality and discretion.

Household & Property Coordination

Coordinate household projects and manage relationships with vendors and service providers, including maintenance and repairs, home-technology vendors, and contractors.
Support renovation and property projects in partnership with the CEO and property manager.
Support household HOA matters as directed, such as annual meeting preparation and various tasks requested by the CEO.

Office Administration & Operations

Oversee the day-to-day administrative operations and overall management of the family office.
Maintain office organization, supplies, mail, and physical and electronic filing systems.
Coordinate meetings, calendars, and office events.
Manage relationships with office vendors and service providers.
Prepare documents and correspondence and provide general administrative support to the team.
Lead and coordinate special projects and cross-functional initiatives from start to finish.
Manage office HOA matters and related correspondence.

Human Resources

Coordinate employee onboarding and offboarding, and maintain employee files and records.
Assist with benefits administration and communication with employees and vendors.
Support recruiting efforts and interview coordination.
Champion office culture and harmony — organizing team-building, recognition, celebrations, and events that keep the team connected and appreciated.

Finance & Treasury Support

Support accounts payable and review of external-services invoices.
Provide family and office tax support in partnership with the CFO.

Technology & Systems

Serve as liaison with external IT providers and support IT services and information security.
Coordinate office technology setup, equipment needs, software access, and user accounts.
Maintain organized digital filing systems and secure document-management practices.

Compliance, Records & Governance

Maintain corporate, legal, and compliance records across multiple entities, and manage document retention and organization.
Coordinate with attorneys, accountants, and other professional advisors as needed.
Support administrative preparation for audits and reporting requirements.
Contribute to family-governance initiatives as a member of the Governance Team, helping memorialize plans that guide the family office and preserve the family legacy.

Qualifications

Minimum of 5 years of experience in executive support, office management, family-office administration, or personal-assistant roles.
Experience supporting business owners, executives, or high-net-worth families strongly preferred.
Demonstrated experience handling confidential personal and financial matters with absolute discretion.
Exceptional organizational, time-management, and project-management skills, with the ability to manage many priorities simultaneously.
Strong written and verbal communication skills and the presence to work directly with principals, leadership, and external advisors.
Proficiency in Microsoft Office Suite and cloud-based systems; comfort learning new tools (e.g., project-tracking platforms).
Self-motivated, dependable, and capable of working independently with sound judgment.

Desired Characteristics

Trustworthy and discreet — handles the family’s most sensitive matters with unwavering confidentiality.
Service-oriented — brings a genuine “no task is too small” attitude and a willingness to help wherever needed.
Accountable — owns commitments, results, and follow-through, and can be relied upon completely.
Focused and urgent — identifies what matters most, moves quickly, and keeps things from slipping through the cracks.
Collaborative — contributes to a respectful, harmonious, team-first culture.
Clear communicator — keeps the right people informed and aligned.
Resourceful and adaptable — a natural problem solver who stays calm and positive when priorities shift.

Hall Capital Holdings, LLC is an equal-opportunity employer.

Pay: $70,000.00 - $90,000.00 per year

Benefits:

401(k)
Health insurance
Paid time off

Work Location: In person

Quick Apply

Refine Your Search

senior office manager jobs in florida

Family Office - Office Manager

Sr. Manager, Administrative Operations

Office Manager

Office Manager

Senior Project Coordinator - Project Management Office

Business Office Director (Senior Living)

Business Office Manager - Senior Living

Senior Accountant/Office Manager

Specialty Medical Practice Office Manager

Senior Accountant/Office Manager

Senior Living Business Office Director

Assistant Business Office Manager

Office Associate

Sr Business Office Manager

Senior Office Manager

Business Office Manager Assisted Living

Office Manager & Care Coordinator

Senior Paralegal - Office Manager

Business Office Manager

Senior Operations Coordinator

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