Top 64 Operations assistant Jobs in Fort Collins, Co

Business Operations & Administrative Coordinator – Part Time
Czero —Fort Collins, CO
- $24 - $32 an hour
- Part-time
- Microsoft Outlook
- Mid-level
- Office
- Paid time off
- Flexible schedule
Quick Apply
13d
Dental Office Administrator/Treatment Coordinator (4 days/week)
Harbor Dental - Ciaran Murphy DDS (Private Practice) —Fort Collins, CO
- $24 - $30 an hour
- Full-time
- Background check
- Private practice
- Dental office
- Health insurance
- Dental insurance
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2d
Office Manager (Detail Driven)
The Summit Professional Management Group —Fort Collins, CO
- $25 - $30 an hour
- Part-time
- Background check
- Office
- In-person
- 401(k)
- Paid time off
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10d
Dispatcher/Admin Assistant
Choice Towing —Fort Collins, CO
- $41,600 - $60,000 a year
- Full-time
- Bilingual
- Background check
- Microsoft Excel
- Paid time off
- Professional development assistance
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Administrative Assistant
First Responder Trauma Counselors —Windsor, CO
- $20 - $24 an hour
- Weekends as needed
- Google Workspace
- HIPAA
- Mid-level
- Paid time off
- Retirement plan
Quick Apply
1d
Administrative Assistant - Part-Time
Northpoint Recovery Holdings, LLC —Loveland, CO
- $19 - $23 an hour
- Part-time
- Inventory management
- Adults
- HIPAA
- AD&D insurance
- Paid holidays
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1d
Executive Assistant to VP/GM, Commercial
Ott —Fort Collins, CO
- $70,000 - $85,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Health insurance
- Dental insurance
5d
Assistant Store Director
Safeway —Loveland, CO
- $73,000 - $95,000 a year
- Full-time
- Merchandising
- Basic math
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
2d
Medical Imaging Assistant
Banner Health —Loveland, CO
- $17.67 - $26.50 an hour
- Part-time
- Vital signs
- Computer literacy
- BLS Certification
- Relocation assistance
- Tuition reimbursement
14d
Construction Administrative Assistant
Tasman Inc —Greeley, CO
- $26 - $29 an hour
- Weekends as needed
- Microsoft Outlook
- Office
- High school diploma or GED
- Health savings account
- Paid holidays
Quick Apply
13d
Administrative Operations Coordinator Part-time
Colorado State University —Fort Collins, CO
- $22,500 - $25,000 a year
- Overtime
- Background check
- Mid-level
- Ability to lift 50 pounds
Assistant Service Manager
Ghent Motor Company —Greeley, CO
- $70,000 - $100,000 a year
- Full-time
- Clean driving record
- Sales
- Dealership
- Paid holidays
- Health insurance
Quick Apply
3d
Assistant Manager- Greeley 8th Ave
Centennial Hospitality Group —Greeley, CO
- $20 - $22 an hour
- Part-time
- Ability to walk for extended periods
- Fast casual restaurant
- Mid-level
Quick Apply
Non-Student Hourly- Equine Sports Medicine Assistant
Colorado State University —Fort Collins, CO
- $18 - $20 an hour
- Extended hours
- Background check
- Anatomy knowledge
- Customer service
Assistant Branch Manager
GreenEarth —Fort Collins, CO
- $80,000 - $95,000 a year
- Full-time
- Spanish
- 5 years
- Residential
- Paid holidays
- Paid time off
Quick Apply
Assistant Site Manager
Lazer Logistics —Greeley, CO
- $78,000 - $81,900 a year
- Weekends as needed
- Computer literacy
- CDL A
- Mid-level
- Health insurance
- Dental insurance
Dog salon receptionist
Groomtopia —Loveland, CO
- $16 - $17 an hour
- Part-time
- Bilingual
- Word processing
- Computer literacy
- Flexible schedule
Quick Apply
Front Desk Receptionist
Royce Spa Loveland —Loveland, CO
- From $15.50 an hour
- Part-time
- Sanitation
- Organizational skills
- In-person
- Employee discount
- Flexible schedule
Quick Apply
7d
Dental Receptionist
Specialized Dental Partners —Fort Collins, CO
- $18 - $21 an hour
- Full-time
- Dental office
- HIPAA
- Administrative experience
- Health savings account
- Paid holidays
ASSISTANT GENERAL MANAGER
Salad Collective LLC —Fort Collins, CO
- Full-time
- Mid-level
- Organizational skills
- Restaurant
- Disability insurance
- Health insurance

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Business Operations & Administrative Coordinator – Part Time

Czero -
Fort Collins, CO

Quick Apply

Job Details

Part-time
$24 - $32 an hour
13 days ago

Benefits

Paid time off
Flexible schedule

Qualifications

Vendor relationship building
Customer communication
Microsoft Outlook
Spreadsheets
Filing
Process improvement
Administrative experience
Manufacturing facility experience
Driver's License
Delivery driving
SharePoint
Escalation handling
Project stakeholder communication
Cross-functional communication

Full Job Description

JOB DESCRIPTION

Czero seeks an organized, hands-on Business Operations & Administrative Coordinator to support daily operations across its engineering services and in-house manufacturing businesses. This role is the central coordination point for customers, vendors, jobs, purchasing, shipping, accounting, quality systems, office administration, and management reporting.

The ideal candidate moves easily between detailed admin work and fast-paced problem solving, with strong follow-through, sound judgment, accurate recordkeeping, and the ability to manage many priorities with limited supervision.

QUALIFICATIONS

Requirements

3–5 years of experience in business operations, office administration, project coordination, purchasing, customer service, or a related role.
Exceptional organization, attention to detail, follow-through, and ability to manage competing priorities.
Strong written and verbal communication skills; confidence working with customers, suppliers, technical staff, production personnel, and leadership.
Proficiency with Microsoft Excel, Word, Outlook, PowerPoint, and SharePoint; ability to learn new business systems quickly.
Ability to work independently, recognize when an issue needs escalation, and close the loop on open actions.
Valid driver’s license and ability to make occasional local vendor pickups or deliveries.

Preferred Qualifications

Experience in a machine shop, engineering services firm, contract manufacturing business, or other technical small-business environment.
Experience with ERP, timekeeping/project-management, CRM, shipping, or inventory-management systems.
Working knowledge of QuickBooks or similar accounting software, including estimates, invoices, purchase orders, AP, and AR.
Familiarity with ISO 9001, document control, calibration records, Certificates of Conformance, material certifications, RMAs, or supplier corrective actions.
Experience creating operational forecasts, earned-value reports, productivity metrics, or management dashboards.

REPRESENTATIVE TASKS

Job, Quote & Production Coordination

Set up and maintain accurate job and quote records in QuickBooks, BigTime, SharePoint, and other systems.
Track work from RFQ through production, shipping, billing, and closeout; communicate status changes to management and customers.
Organize customer drawings and documentation, set up quote/job folders, and track won/lost/pending status and lost-opportunity reasons.
Obtain vendor and subcontractor quotations, follow up on outstanding customer quotes, and help improve estimating and quoting processes.
Coordinate outside processing); issue POs, monitor schedules, and resolve delays.
Participate in job and work-in-process review meetings and support operational improvement efforts with the production team.

Customer Service, Shipping & Documentation

Serve as the customer point of contact for quotes, job status, completion, pickup, and shipment questions.
Provide proactive job-status updates and promptly notify customers when work is complete.
Package, label, and ship parts via FedEx, UPS, or customer pickup; manage inbound/outbound logistics.
Close completed jobs only after required documentation, shipping, and billing activities are complete.

Purchasing & Vendor Management

Purchase raw materials, tooling, and shop supplies identified by others.
Create and track purchase orders through delivery; follow up with vendors regarding schedules, invoices, and discrepancies.
Onboard vendors, including credit applications, NDAs, account setup, and required documentation.
Investigate and resolve purchasing, delivery, shipping, and vendor issues; occasionally pick up or deliver materials locally.

Accounting & Administrative Support

Enter and reconcile vendor bills and customer invoices in QuickBooks; maintain orderly supporting records and financial files.
Send estimates and invoices, process payments, and follow up on past-due AR.
Prepare checks for signature and mailing, make bank deposits, reconcile petty cash, and help resolve billing, payment, and sales-tax discrepancies.
Collect information needed to establish new customer accounts and support credit applications, NDAs, tax documents, and customer portal registrations.

Management Reporting & Operational Analysis

Prepare weekly updates for management.

Maintain project, staff-availability, legal-document, productivity, forecasting and basic financial tracking spreadsheets
Track job performance against targets and help identify bottlenecks, schedule risks, and opportunities to improve throughput.

Office & General Business Support

Maintain CRM contacts, create Outlook contacts from business cards, review visitor logs, collect and distribute mail, and monitor office-supply needs.
Coordinate annual performance-review scheduling and peer-review logistics.
Support office upkeep, including the kitchen, plants, and general shared-space organization.
Plan company social events.
Troubleshoot routine computer, software, printer, and system-access issues and coordinate additional support when needed.
Take on miscellaneous projects and responsibilities typical of a dynamic small-business environment.

WHAT SUCCESS LOOKS LIKE

Jobs, quotes, purchase orders, customer records, and financial documents are accurate, current, and consistent across systems.
Customers and managers receive timely, proactive updates, and open issues do not stall because of missed follow-up.
Materials, outside processing, shipping, invoicing, and closeout activities occur on schedule with complete documentation.
Management reporting is accurate, decision-useful, and delivered on time.
Administrative records remain organized and audit-ready.

WORK ENVIRONMENT

This hands-on role supports both office and manufacturing operations — regular computer and phone work, customer/vendor interaction, movement through office and shop areas, occasional shipment handling, and occasional local driving. Priorities can shift quickly in this small-company, cross-functional setting.

ABOUT CZERO

Czero is an engineering services/contract research and development firm committed to delivering high-quality solutions to our clients. Czero specializes in early-stage R&D in the areas of cleantech, energy, power generation, and transportation. We are 19 years old and have completed over 450 projects. Our clients include the Department of Energy, the Department of Defense, national labs, universities, and companies of all sizes including start-ups.

Our Fort Collins facility also includes our own machining and fabrication shop, which supports Czero's advanced engineering and R&D activities with custom and prototype parts, and extends that same capability to outside customers on a job-shop basis, with a focus on small-quantity orders, fast turnaround, and high-quality parts.

We celebrate employment equity and diversity. We encourage applications from all qualified individuals and do not discriminate based on disability, race, ethnicity, religion, gender, sexual orientation, age, veteran status, or any other basis protected under federal, state, provincial or local laws. Czero is an equal opportunity employer.

RECRUITERS

Please do not contact us regarding this or other positions at Czero; we already have an established relationship with a great recruiting team. Thanks!

Job Type: Part-time

Pay: $24.00 - $32.00 per hour

Benefits:

Flexible schedule
Paid time off

Experience:

Administrative or Relevant Business: 10 years (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

operations assistant jobs in fort collins, co

Business Operations & Administrative Coordinator – Part Time

Dental Office Administrator/Treatment Coordinator (4 days/week)

Office Manager (Detail Driven)

Dispatcher/Admin Assistant

Administrative Assistant

Administrative Assistant - Part-Time

Executive Assistant to VP/GM, Commercial

Assistant Store Director

Medical Imaging Assistant

Construction Administrative Assistant

Administrative Operations Coordinator Part-time

Assistant Service Manager

Assistant Manager- Greeley 8th Ave

Non-Student Hourly- Equine Sports Medicine Assistant

Assistant Branch Manager

Assistant Site Manager

Dog salon receptionist

Front Desk Receptionist

Dental Receptionist

ASSISTANT GENERAL MANAGER

I want to receive the latest job alert for operations assistant in fort collins, co

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