Top 3 Payroll administrator Jobs in Fort Wayne, In

St. Peter, Fort Wayne - Parish Office Administrator
Diocesan AM Services of Fort Wayne —Fort Wayne, IN
- Part-time
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Quick Apply
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St. Peter, Fort Wayne - Parish Office Administrator

Diocesan AM Services of Fort Wayne
Fort Wayne, IN

Quick Apply

Job Details

Part-time

Qualifications

Confidential information handling

Full Job Description

PARISH OFFICE ADMINISTRATOR

Employer:

St. Peter's Catholic Church

518 E. Dewald St.

Fort Wayne, IN 46803

Position Type: Part-Time

POSITION SUMMARY

St. Peter's Parish is seeking a detail-oriented and welcoming Parish Office Administrator to support the daily operations of the parish. This position combines administrative, communication, and bookkeeping responsibilities and serves as a key point of contact for parishioners, staff, volunteers, and visitors.

The ideal candidate is organized, dependable, and comfortable managing multiple priorities while maintaining a professional and hospitable office environment.

KEY RESPONSIBILITIES

Parish Secretary Responsibilities (Primary Focus)

Office Operations & Communication

Manage daily parish office operations and serve as the primary point of contact via phone, email, and in-person interactions

Provide administrative support to the pastor, staff, volunteers, and parishioners

Handle general correspondence, documentation, and maintain a welcoming and professional office environment

Scheduling & Coordination

Coordinate ministry schedules, volunteer communications, and Safe Environment training requirements
Assist with the planning and coordination of parish events, activities, and liturgical ministries

Parish Communications

Create and publish the weekly parish bulletin, announcements, and other parish communications
Manage parish social media accounts and assist with special parish-wide messaging

Records Management

Maintain sacramental records, including:

Baptisms

First Holy Communion

Weddings

Funerals

Process certificate requests and respond to parishioner inquiries

Maintain and update parish databases and parishioner records, including address changes

Bookkeeping Responsibilities (Secondary Focus)

Financial Operations

Process and record parish financial deposits, invoices, accounts payable, accounts receivable, and check payments through ParishSoft

Manage parish banking functions, including positive pay systems

Accounting & Reconciliation

Perform monthly reconciliations for parish bank accounts and credit cards
Record journal entries, depreciation, and other accounting adjustments as needed

Payroll & Reporting

Assist with payroll processing and related documentation
Prepare financial reports, provide updates to the pastor and finance council, and help monitor adherence to the parish budget

Compliance & Reporting

Ensure compliance with diocesan and state financial requirements, including tax filings and other required reports

Complete reporting for:

Special gaming events

Tax exemption status

Licensing & Financial Administration

Assist with permit and license applications, purchasing, supply ordering, and other administrative financial functions

Support Annual Bishop's Appeal (ABA) coordination

Assist with budget planning meetings and finance council coordination (agenda, minutes, scheduling)

QUALIFICATIONS

Associate degree (2-year) or equivalent work experience preferred

Experience in bookkeeping, accounting, or administrative support

Strong organizational, time management, and multitasking skills, with a high level of accuracy and attention to detail

Excellent written and verbal communication skills

Ability to handle confidential information with integrity

Proficiency in Microsoft Office and parish management software (ParishSoft preferred)

Ability to multitask and work independently in a faith-based environment

REQUIREMENTS

Associate Degree in Business, Accounting, or related field, or equivalent years of experience preferred

High level of confidentiality

Ability to manage multiple tasks effectively

Excellent communication and interpersonal skills

Positive and professional demeanor with the Pastor, parishioners, co-workers, and guests

Experience in financial management, preferably in a parish or nonprofit setting

Ability to successfully pass a background, criminal history, and credit history check

WORK SCHEDULE

Part-time

Standard schedule: Tuesday–Friday, 9:00 a.m.–3:00 p.m. (24 hours per week)

Occasional flexibility may be required for meetings or parish events

CONTACT INFORMATION

Kathy Wendell, OFS

Email: [email protected]

Phone: (260) 744-2765

Quick Apply

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St. Peter, Fort Wayne - Parish Office Administrator

Administrative Office Coordinator

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