Top 197 Administrative specialist Jobs in Gaithersburg, Md

Administrative Specialist I, Grade N18
Montgomery County Government —Rockville, MD
- $64,104 - $91,918 a year
- Email
- Writing skills
- Research
- Office
- Wellness program
- Paid parental leave
4d
Sr. Administrative Specialist
ARL Incorporated —Germantown, MD
- $75,000 - $90,000 a year
- Full-time
- 5 years
- Office
- Computer skills
Quick Apply
8d
Administrative Specialist II
GAP SOLUTIONS INC —Bethesda, MD
- $38 - $48 an hour
- Email
- Customer service
- Mid-level
- Office
Quick Apply
12d
Administrative Support Specialist III
FEFA LLC —Bethesda, MD
- $30.00 - $31.50 an hour
- Monday to Friday
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
1d
Administrative Support Specialist
Electrosoft Services Inc —Washington, DC
- $70,000 - $80,000 a year
- Microsoft Excel
- Mid-level
- SharePoint
Accounting & Administrative Specialist
Westdeutscher Rundfunk —Washington, DC
- $74,750 - $93,600 a year
- Online Application
- Microsoft Outlook
- English
- Mid-level
- Paid holidays
- Disability insurance
Program Support Specialist - Mid
Cherokee Federal —Washington, DC
- $82,000 - $89,000 a year
- Full-time
- 5 years
- Research
- Office
- AD&D insurance
- Disability insurance
Dental Front Office Specialist – Bilingual | Dentrix Mastery | Minimum 2 Years Experience
Millennium dental Care —Falls Church, VA
- $25 - $33 an hour
- Full-time
- Bilingual
- Dental office
- HIPAA
- Dental insurance
- 401(k)
Quick Apply
Testing Administration & Support Specialist
The Next Step Public Charter School —Washington, DC
- $54,000 - $63,500 a year
- Full-time
- School experience
- Spanish
- Google Workspace
- Health savings account
- Health insurance
Quick Apply
Regional Support Specialist - Georgetown
Anywhere Real Estate —Washington, DC
- Full-time
- Computer literacy
- Mid-level
- Office
- Wellness program
- Paid parental leave
13d
ADMINISTRATIVE SPECIALIST
US Commander, Naval Information Warfare Systems Command (NAVWARSYSCOM) —Washington Navy Yard, DC
- $102,415 - $158,322 a year
- Full-time
- Hybrid work
- Background check
- Pass drug screening
- Mid-level
- Loan repayment program
5d
Administrative Operations Specialist
Ardent Eagle Solutions —Silver Spring, MD
- $27.05 - $45.08 an hour
- Full-time
- Mid-level
- Office
- Microsoft Office
- Travel reimbursement
- Health insurance
Administrative Specialist - Federal Client
The Concourse Group LLC —Columbia, MD
- $39.97 - $40.50 an hour
- Full-time
- Hybrid work
- Writing skills
- Mid-level
- High school diploma or GED
- Health savings account
- Paid holidays
Quick Apply
8d
Administrative Operations Specialist
Think Tank, inc. —Silver Spring, MD
- Contract
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
Administrative Specialist – Lead Administrative Specialist
Maryland Environmental Service —Dickerson, MD
- $45,666.23 - $69,070.88 a year
- Full-time
- Background check
- High school
- Administrative experience
- Paid holidays
- Disability insurance
Administrative Specialist IV
Bering Straits Native Corporation —Washington, DC
- $79,000 - $83,000 a year
- Overtime
- Background check
- Inventory management
- Pass drug screening
- Employee assistance program
Quick Apply
5d
Operation Administration Support Specialist – Federal Client
The Concourse Group LLC —Columbia, MD
- $39.97 - $40.50 an hour
- Full-time
- Hybrid work
- Writing skills
- Mid-level
- Administrative experience
- Health savings account
- Paid holidays
Quick Apply
8d
Security Specialist - Administrative
AMERICAN SYSTEMS —Arlington, VA
- $132,500 - $221,300 a year
- Full-time
- Office
- Master's degree
- Bachelor's degree
- Retirement plan
Administrative Support Specialist
ARL Incorporated —Washington, DC
- Full-time
- Remote
- 5 years
- Office
- Bachelor's degree
Quick Apply
Communications Specialist II
Astrion —Washington, DC
- From $90,000 a year
- Full-time
- Writing skills
- Office
- High school diploma or GED

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Administrative Specialist I, Grade N18

Montgomery County Government -
Rockville, MD

Apply Now

Job Details

$64,104 - $91,918 a year
4 days ago

Benefits

Wellness program
Paid parental leave
Paid holidays
Loan repayment program
Flexible spending account
Tuition reimbursement
Paid time off
Pension plan
Parental leave
Loan forgiveness

Qualifications

Contract review
Contract performance monitoring
Maintenance schedule management
Accurate transaction records management
Administrative experience
Invoice payment processing
Vendor compliance management
Financial records management
Contractual compliance checks
Financial record maintenance
Vendor contract management
Project contract management
File organization
Documentation reviews

Full Job Description

About the Position

Please note: The salary range above represents this position’s earning potential. The anticipated hiring range for this position will be $64,104 to $91,918, based on the candidate’s qualifications and experience.

WHO WE ARE

The Montgomery County Fire and Rescue Service (MCFRS) Fleet Operations inspects, maintains, and repairs fire and rescue apparatus and ensures compliance with local, state, and federal requirements and regulations. The fleet is comprised of nearly 400 heavy, medium, and light duty vehicles including pumpers, aerials, rescue squads, and ambulances. The department is seeking to fill the position of Administrative Specialist I.

It is exciting to work for the Fleet Section of Montgomery County Fire and Rescue Service because it directly supports the mission of saving lives by ensuring that emergency apparatus are safe, reliable, and ready to respond at all times. The Fleet Section plays a critical behind-the-scenes role where technical expertise, teamwork, and problem-solving have an immediate impact on frontline operations. Being part of MCFRS Fleet means contributing to a high standard of service, embracing innovation and continuous improvement, and taking pride in knowing that well-maintained equipment helps firefighters and medics serve the community effectively and safely.

WHO WE ARE LOOKING FOR

The Montgomery County Fire and Rescue Service (MCFRS) is seeking a motivated, detail-oriented professional to join our Fleet Operations and Support section as an Administrative Specialist I team member. This position is ideal for an individual who thrives in a fast-paced, mission-driven environment and takes pride in providing strong administrative and operational support that directly impacts emergency response readiness.

The successful candidate will provide comprehensive administrative support to MCFRS Fleet through a variety of resource management and tracking programs related to purchasing, invoicing, data management/tracking, and similar areas.

What You'll Be Doing

The primary purpose of this position is to provide administrative support to MCFRS Fleet Operations and Support Division. Duties include a full range of administrative functions in support of resource management and tracking, facility management, financial analysis, processing invoices, working with vendors, establishing work priorities and meeting deadlines. This position is responsible for oversight of the daily and long-term fire rescue fleet operations, including contract and purchase order development, administration, and monitoring. The Administrative Specialist I reports to a Manager III and interacts with mechanics and occasionally uniformed MCFRS personnel. This position requires effective written and verbal communication skills, as well as the ability to attend meetings and perform tasks, as assigned.

General office practices and procedures.
Computer operations and relational database structures and files management and spreadsheet applications.
The methods, principles and techniques associated with Internet research methods, data collection and report writing.
Contract and subsequent purchase order development, administration, and monitoring.
Processing invoices for payment
Processing fire station requests for repairs of station fuel dispensers and scheduling fuel deliveries.
Processing Motor Vehicle Administration paperwork such as titling and registration for new vehicles and vehicles MCFRS disposes of.
Processing any insurance issues and obtains/deletes insurance for new and old MCFRS vehicles.

Minimum Qualifications

Experience: One (1) year of professional administrative experience, including:

Experience in administrative and financial support, including processing invoices, reviewing billing documentation, maintaining records, and ensuring transactions are accurate and properly documented.
Experience coordinating and monitoring equipment, facilities, or service-related activities, including tracking fire station fuel dispensers, coordinating repairs, maintaining records, and communicating with vendors and internal personnel.
Experience providing contract administration support, including monitoring contract requirements and performance, maintaining contract documentation, tracking expenditures and deliverables, and communicating with vendors to ensure compliance with established requirements.

Education: Graduation from an accredited college or university with a bachelor’s degree.

Equivalency: An equivalent combination of education and experience may be considered.

Please note: The selected applicant will be required to successfully complete a background investigation and a medical health review and a drug/alcohol screen prior to appointment.

Preferred Criteria, Interview Preferences

All Applicants will be reviewed by the Office of Human Resources (OHR) for minimum qualifications. Those applicants who meet minimum qualifications will be rated “Qualified,” placed on the Referred List, and may be considered for an interview.

Preference for interviews will be given to applicants with experience in the following:

Graduation from an accredited college or university with a bachelor’s degree.
More than one (1) year of professional administrative experience related to fleet management
Knowledgeable in insurance administration for fleet of vehicles and equipment
Knowledgeable in AssetWorks or similar fleet management
Knowledgeable in Motor Vehicle Administration titling and licensing
Knowledgeable in processing invoices for payment

IMPORTANT INFORMATION

The Office of Human Resources (OHR) reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position.

Montgomery County Government(MCG) is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring reasonable accommodation for any part of the application and hiring process should email OHR at [email protected]. Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.

MCG also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, refer to the Careers webpage on Hiring Preference.

All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills, and abilities required to minimally perform the job. The applicant's responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria or interview preference status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on the Eligible List as a "Lateral Transfer" candidate and may be considered for an interview.

This will establish an Eligible List that may be used to fill both current and future vacancies.

If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.

Montgomery County Ethics Law: Except as provided by law or regulation, the County's "Public Employees" (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code. Additional information about outside employment can be obtained from the Ethics Commission website.

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Refine Your Search

administrative specialist jobs in gaithersburg, md

Administrative Specialist I, Grade N18

Sr. Administrative Specialist

Administrative Specialist II

Administrative Support Specialist III

Administrative Support Specialist

Accounting & Administrative Specialist

Program Support Specialist - Mid

Dental Front Office Specialist – Bilingual | Dentrix Mastery | Minimum 2 Years Experience

Testing Administration & Support Specialist

Regional Support Specialist - Georgetown

ADMINISTRATIVE SPECIALIST

Administrative Operations Specialist

Administrative Specialist - Federal Client

Administrative Operations Specialist

Administrative Specialist – Lead Administrative Specialist

Administrative Specialist IV

Operation Administration Support Specialist – Federal Client

Security Specialist - Administrative

Administrative Support Specialist

Communications Specialist II

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