Top 434 Executive assistant Jobs in Gaithersburg Md

Assistant Executive Director
The National Automatic Sprinkler Industry (“NASI”) Welfare and Pension Funds —Landover, MD
- $175,000 - $200,000 a year
- Full-time
- Office
- Bachelor's degree
- Mentoring
- Health insurance
- Paid time off
Quick Apply
14d
Executive Assistant
Client of The Choice Inc —North Bethesda, MD
- $70,000 - $75,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- 5 years
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Journeyman Task Manager
Leidos —McLean, VA
- $73,450 - $132,775 a year
- Full-time
- 5 years
- Office
- Bachelor's degree
- Paid holidays
- Paid time off
1d
Executive Sales Assistant
Élan Artists —Rockville, MD
- $62,000 - $75,000 a year
- Full-time
- Hybrid work
- Salesforce
- Mid-level
- Office
- Paid training
- Health insurance
Quick Apply
Executive Assistant
Confidential —Washington, DC
- $40,000 - $50,000 a year
- Weekends as needed
- Dealership
- Mid-level
- Typing
- Health insurance
- Dental insurance
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Executive Assistant II, Day Shift, Facilities & Real Estate
Adventist HealthCare —Gaithersburg, MD
- $50,778.00 - $107,889.60 a year
- Full-time
- Pass drug screening
- Mid-level
- Office
- Free parking
- AD&D insurance
Executive Assistant
Total Wine & More —Bethesda, MD
- $70,470 - $114,400 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Commuter assistance
- Paid parental leave
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Executive Assistant
Global Solutions Network Inc —Bethesda, MD
- $37.50 - $45.83 an hour
- Full-time
- Office
- Databases
- Senior level
- Travel reimbursement
- AD&D insurance
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Executive Assistant to CEO
MONTGOMERY COUNTY ECONOMIC DEVELOPMENT CORPORATION —Rockville, MD
- $85,000 - $95,000 a year
- Full-time
- Writing skills
- Office
- Organizational skills
Quick Apply
2d
Administrative/Personal Assistant
Schechter Reed —Bethesda, MD
- $90,000 - $120,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
22h
Executive Assistant - NIH
Global Solutions Network Inc —Bethesda, MD
- $38.79 an hour
- Full-time
- Word processing
- Research
- Mid-level
- Travel reimbursement
- AD&D insurance
Quick Apply
Personal Assistant
The Ford Agency —Bethesda, MD
- $90,000 - $150,000 a year
- Full-time
- Hybrid work
- 5 years
- Senior level
Personal Assistant, Oncology R&D and North America HR
AstraZeneca —Gaithersburg, MD
- $32.67 - $49.00 an hour
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health insurance
- Dental insurance
7d
Executive Assistant
Auberge Collection —Bethesda, MD
- $80,000 - $110,000 a year
- Full-time
- Mid-level
- Office
- Residential
- Health insurance
- Dental insurance
Quick Apply
8d
Executive Assistant
Avenues Recovery —Rockville, MD
- Full-time
- Inpatient
- Mid-level
- High school diploma or GED
- AD&D insurance
- Disability insurance
Quick Apply
Administrative Assistant
Guidehouse —Bethesda, MD
- $74,000 - $124,000 a year
- Full-time
- Office
- Master's degree
- Databases
- Commuter assistance
- Health savings account
16h
Executive Assistant
Toone & Associates, LLP. (a Tax & Accounting Firm) —Rockville, MD
- $50,000 - $60,000 a year
- Full-time
- Word processing
- Computer literacy
- Research
- 401(k)
- Paid time off
Quick Apply
Executive Administrative Assistant
The Building People —Washington, DC
- $85,000 - $110,000 a year
- Background check
- 6 years
- Microsoft Outlook
- AD&D insurance
- Paid holidays
Quick Apply
2d
Program Coordinator / Executive Assistant
CGC —Washington, DC
- $117,715 - $132,549 a year
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- 401(k)
Quick Apply
Executive Assistant to the CFO
Presidential Exteriors —Rockville, MD
- $42,000 - $80,000 a year
- Microsoft Excel
- Microsoft Outlook
- Computer Science
Quick Apply

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Assistant Executive Director

The National Automatic Sprinkler Industry (“NASI”) Welfare and Pension Funds -
Landover, MD

Quick Apply

Job Details

Full-time
$175,000 - $200,000 a year
14 days ago

Benefits

Health insurance
Paid time off
Pension plan

Qualifications

Strategic management
Teamwork
Internal controls
Benefits strategy management
Managing budgets in an accounting role
Financial performance report preparation
Leadership development
Managing budgets in a finance role
Bachelor's degree
Task prioritization
Project management experience in finance
Certified Employee Benefit Specialist
Nonprofit financial management experience
Financial compliance audits
Accounting and finance experience
Financial accounting
Accounting support
Audit support

Full Job Description

The National Automatic Sprinkler Industry (“NASI”) Welfare and Pension Funds (“Funds”), located in Landover, Maryland is currently seeking an Assistant Executive Director for the Benefits Administration Office (“Assistant Executive Director”), to serve as a senior member of the Fund Office leadership team. The Assistant Executive Director will report directly to the Executive Director and will support the long-term administration, financial stewardship, governance, planning, and strategic priorities of the Funds. This is an in-person position.

The Assistant Executive Director position will focus on senior-level financial oversight, accounting and audit coordination, fund document expertise, project leadership, planning, and leadership support. The Assistant Executive Director will also act on behalf of the Director of Operations in the Director’s absence and will provide support to ensure continuity of leadership and decision-making.

NASI is dedicated to providing healthcare and retirement benefits to individuals in the sprinkler industry union and their families, and the Fund Office administers multiple Taft-Hartley trust funds, including defined benefit pension plans, welfare plans, a defined contribution individual account plan, and education and apprentice training funds.

Responsibilities

The precise job responsibilities will depend on the experience of the selected candidate, but will likely include the following:

Financial Oversight: Provide senior-level support for the Funds’ accounting, budgeting, financial reporting, audit, and compliance reporting functions to ensure financial and operational accuracy and compliance of the administration of the plans. Work with finance staff, auditors, consultants, and other professionals to support accurate financial records, timely reporting, and appropriate financial controls.
Strategic planning: Participate in strategic business planning and budgeting process, including frontline responsibility for annual budget. Assist, participate in, and provide oversight and management of the Funds’ strategic and long-term initiatives and projects. Attend and present at BOT meetings, approximately five (5) times a year, as well as various seminars and education meetings for different unions throughout the year.
Oversee supervision of staff: Provide vision, leadership, guidance, and motivation to approximately six (6) managers and supervisors with approximately 45 collectively bargained direct reports; mentor and develop directors, department managers, and staff through performance management, goal setting, training, and effective employee relations to ensure superior service is consistently provided; develop and implement training programs for managers and staff; ensure collaboration and communication across departments.
Ensure compliance: Ensure compliance with relevant plan statutes, regulations, and requirements; consult with outside professionals on compliance matters as needed; assist in submission of government mandated forms; remain informed of all plan provisions for all benefit plans; network regularly with professional organizations and colleagues in the industry to stay informed of new regulations, recent events, and/or other situations that could affect NASI.
Ensure adequate systems and technology: Ensure systems are maintained and updated to support the Funds’ recordkeeping, benefit processing, cybersecurity, and participant service needs; support IT staff with the implementation of new benefits administration systems, tools, and technologies.
Plan Expertise: Develop and maintain a deep working knowledge of the Funds’ Trust Agreements, Plan Documents, Summary Plan Descriptions, amendments, policies, procedures, and related governing documents. Serve as a leadership resource on plan provisions, document interpretation, and the relationship between Fund documents and administrative practices. Ensure benefit administration follows Plan rules.
Leadership Support and Acting Authority: Serve as a senior member of the Fund Office leadership team and provide support to the Executive Director on governance, planning, financial, and administrative matters. Provide guidance and support to department leaders on matters involving fund documents, financial implications, cross-functional coordination, or strategic priorities. Act on behalf of the Director of Operations in the Director’s absence, including helping to maintain continuity of leadership, decision-making, issue escalation, and communication. Support a leadership culture focused on accountability, accuracy, service, compliance, and continuous improvement.

Requirements

The ideal candidate will meet the following requirements:

Minimum of ten years of experience in multiemployer benefit fund administration, nonprofit financial administration, employee benefits, accounting, auditing, compliance, or related leadership roles.
Bachelor’s degree or commensurate relevant experience required. Advanced degree, accounting background, benefits certification, or related professional credentials preferred.
Strong understanding of accounting, financial reporting, budgeting, audits, internal controls, and financial governance.
Experience with Taft-Hartley, collectively bargained, pension, welfare, defined contribution, or other employee benefit fund environments preferred.
Ability to understand, analyze, and apply plan documents, trust agreements, policies, procedures, and related governing materials.
Demonstrated leadership experience, including the ability to support senior executives, work with professional advisors, coordinate projects, and make sound recommendations.
Strong project management and planning skills, including the ability to organize complex initiatives, manage competing priorities, and follow through on open items.
Excellent written and verbal communication skills, including the ability to prepare clear summaries, analyses, recommendations, and leadership materials.

Apply

NASI offers a salary range between $175,000 and $200,000 based on experience and a generous and comprehensive benefits package that includes fully employer paid health coverage in an exceptional health plan, a defined benefit pension plan, a defined contribution retirement plan, paid time off, as well as other benefits. NASI encourages applications from all qualified candidates regardless of gender, race, ethnicity, age, sexual orientation, marital status, religion, or disability.

To apply, please send your resume and salary requirements to [email protected]. Please include job reference code 0726NASIAEIN in the subject line or with your application.

Pay: $175,000.00 - $200,000.00 per year

Application Question(s):

Do you have a minimum of ten years of experience in multiemployer benefit fund administration, nonprofit financial administration, employee benefits, accounting, auditing, compliance, or related leadership roles.

Education:

Bachelor's (Preferred)

License/Certification:

Certified Employee Benefit Specialist (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

executive assistant jobs in gaithersburg md

Assistant Executive Director

Executive Assistant

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Executive Sales Assistant

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Executive Assistant II, Day Shift, Facilities & Real Estate

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Executive Assistant - NIH

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