Top 50 Office Jobs in Galena, Il

Office Assistant
Dubuque Family Eye Care —Dubuque, IA
- $30,000 - $40,000 a year
- Full-time
- Private practice
- Sales
- Ability to walk for extended periods
- Paid time off
- Vision insurance
Quick Apply
2d
Administrative Support Professional
City of Dubuque, IA —Dubuque, IA
- $23.29 - $30.45 an hour
- Overtime
- Word processing
- Office
- Residential
- On-the-job training
Front Desk Supervisor
Eagle Ridge Resort & Spa —Galena, IL
- Basic math
- English
- Mid-level
HR Generalist/Office Admin
Sugar Mountain —Shullsburg, WI
- $60,000 - $70,000 a year
- Full-time
- Mid-level
- Office
- Administrative experience
- Paid holidays
- Health insurance
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Finance Office Support
Sinsinawa Dominicans, Inc. —Sinsinawa, WI
- $21.50 - $23.00 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- 401(k)
- Paid time off
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10d
Administrative Operations Manager
Express Employment Professionals —Dubuque, IA
- $24 - $27 an hour
- Online Application
- Mid-level
- Office
- In-person
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1d
Office Assistant (Part-time)
City of Dubuque, IA —Dubuque, IA
- $21.48 - $28.07 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
1d
Front Desk Clerk 2nd Shift
Eagle Ridge Resort & Spa —Galena, IL
- Full-time
- Entry level
- Resort
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Foundry Office Assistant
Nohr Casting LLC —Galena, IL
- From $15 an hour
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
- Flexible schedule
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Front Desk Clerk - 3rd Shift
Eagle Ridge Resort & Spa —Galena, IL
- From $17 an hour
- Overtime
- Basic math
- High school diploma or GED
- Accounting
- Health savings account
- AD&D insurance
Guidance Secretary
Dubuque Community School District —Dubuque, IA
- $19.40 an hour
- Full-time
- Office
- Typing
- Entry level
Administrative Support Professional (AmeriCorps Program - Part-Tiime)
City of Dubuque, IA —Dubuque, IA
- $23.99 - $31.36 an hour
- Part-time
- Mid-level
- High school diploma or GED
- Organizational skills
- On-the-job training
1d
HR Generalist (Employment & Unemployment Administration)
City of Dubuque, IA —Dubuque, IA
- $68,599.65 - $89,680.86 a year
- Full-time
- Writing skills
- Mid-level
- Office
1d
Receptionist M-F days
StellarHCM —Asbury, IA
- Monday to Friday
- Word processing
- English
- High school diploma or GED
- Health insurance
- Dental insurance
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HR Assistant
Q Casino + Resort —Dubuque, IA
- $20 - $24 an hour
- Overtime
- Microsoft Outlook
- Office
- Administrative experience
Quick Apply
Office Administrator
Thompson Tire & Service —Dubuque, IA
- $18 - $23 an hour
- Full-time
- Inventory management
- Computer literacy
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Human Resources Generalist
Portzen Construction, Inc. —Dubuque, IA
- From $60,000 a year
- Full-time
- Mid-level
- Office
- Bachelor's degree
- Health insurance
- Dental insurance
Quick Apply
5d
Assistant Office Manager
Finnin Kia —Dubuque, IA
- Full-time
- Dealership
- Mid-level
- Administrative experience
- Paid holidays
- Disability insurance
Quick Apply
Tax Administrative Assistant
Eide Bailly LLP —Dubuque, IA
- Overtime
- Microsoft Word
- Microsoft Outlook
- Mid-level
- Profit sharing
- Disability insurance
Transtar - Assistant Account Manager
Transtar Insurance/Bluestar Claims —Dubuque, IA
- $20 - $25 an hour
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply

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office jobs near galena, il

Office Assistant

Dubuque Family Eye Care
Dubuque, IA

Quick Apply

Job Details

Full-time
$30,000 - $40,000 a year
2 days ago

Benefits

Paid time off
Vision insurance
Employee discount

Qualifications

Teamwork
Sales
Medical scheduling
Attention to detail
Stocking

Full Job Description

Position Summary

The Office Assistant provides exceptional patient care while supporting the doctors and office team with clinical, optical, administrative, and customer service duties. This role requires strong communication skills, attention to detail, and professionalism in a fast-paced optometry practice which may include welcoming patients from check-in through checkout, verifying insurance, assisting with exams and testing, and supporting optical sales and dispensing.

Essential Duties and ResponsibilitiesPatient Communication & Front Desk

Greet and assist patients — scheduled, walk-in, and impromptu — with courteous, professional communication in person and by phone.
Promptly respond to patient messages, calls, and referring-physician communications.
Schedule and confirm appointments per office guidelines.
Maintain patient confidentiality and follow office policies and procedures.
Provide general administrative support and assist at the front desk (check-in, check-out, phones) as needed.

Insurance & Billing

Verify patient vision insurance eligibility and benefits prior to appointments, documenting findings through insurance portals.
Obtain required authorizations and submit claims accurately and on time.
Calculate and clearly communicate patient co-pays, deductibles, and other costs.

Optical Services

Interpret prescriptions and recommend frames, lenses, materials, and treatments based on the patient's needs and preferences.
Assist patients in selecting frames and process spectacle orders accurately.
Verify completed eyewear against the prescription, notify patients when ready, and dispense with proper instruction.
Perform frame adjustments and minor repairs.

Clinical Testing & Patient Work-ups

Perform patient work-ups, documenting medical/ocular history, allergies, and medications.
Perform diagnostic testing as directed, including visual acuity, lensometry, refraction, visual field testing, OCT imaging, and other assigned testing.
Accurately document results and promptly flag abnormal findings to the doctor.

Contact Lens Services

Order contact lenses per the doctor's prescription and office procedures.
Teach proper insertion and removal, and educate patients on lens care, handling, and wear schedules.
Assist with contact lens follow-up as directed by the doctor.

Exam & Procedure Support

Prepare exam rooms and equipment, and assist doctors with exams and procedures.
Communicate relevant patient information and test results to the doctor.
Refill prescriptions as authorized and per office policy.
Maintain clean, organized, and properly stocked exam rooms and equipment.

Teamwork

Work collaboratively across clinical, optical, and administrative teams to ensure efficient patient flow.
Perform other duties as assigned.

Physical & Work Requirements

Ability to stand, walk, sit, and move throughout the office for extended periods.
Ability to use computers and clinical/office equipment, and to handle eyewear and optical products safely.
Ability to maintain a professional, patient-focused demeanor throughout the workday.

Performance Expectations

Employees in this position are expected to deliver exceptional patient care, maintain accuracy and confidentiality in records, insurance, prescriptions, and testing, follow office and safety procedures, and demonstrate reliability, teamwork, and ongoing professional development.

Other DutiesThis job description reflects the general nature of the position; duties may evolve as the needs of the practice change, and employees may be asked to perform additional tasks as assigned.

Pay: $30,000.00 - $40,000.00 per year

Benefits:

Employee discount
Paid time off

Work Location: In person

Quick Apply

Refine Your Search

office jobs in galena, il

Office Assistant

Administrative Support Professional

Front Desk Supervisor

HR Generalist/Office Admin

Finance Office Support

Administrative Operations Manager

Office Assistant (Part-time)

Front Desk Clerk 2nd Shift

Foundry Office Assistant

Front Desk Clerk - 3rd Shift

Guidance Secretary

Administrative Support Professional (AmeriCorps Program - Part-Tiime)

HR Generalist (Employment & Unemployment Administration)

Receptionist M-F days

HR Assistant

Office Administrator

Human Resources Generalist

Assistant Office Manager

Tax Administrative Assistant

Transtar - Assistant Account Manager

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