Top 138 Administrative coordinator, advising Jobs in Geneseo Ny

Executive Administrative Coordinator
CASA-Trinity —Dansville, NY
- $22 - $28 an hour
- Full-time
- Background check
- Writing skills
- Mid-level
- Health savings account
- Health insurance
Quick Apply
Secretary/Intake Coordinator Residential Programs
UConnectCare Behavioral Health Services, Inc. —Batavia, NY
- $19 - $21 an hour
- Full-time
- Background check
- Pass drug screening
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
UPK Teacher ($2,000 Sign on Bonus)
First Learning —Victor, NY
- $20 - $25 an hour
- Full-time
- School experience
- Classroom
- Management
- Paid holidays
- Health insurance
Quick Apply
10d
Personal Lines Service Consultant
InsureOne Insurance Services America LLC —Honeoye Falls, NY
- $39,520 - $70,720 a year
- Spanish
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
Registered Nurse (RN)
Personalcare Registered Professional Nursing, P.C. —Batavia, NY
- $44 - $50 an hour
- Part-time
- Nursing
- RN License
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Patient Care Coordinator/Office Assistant
Miracle-Ear —Rochester, NY
- $17 - $18 an hour
- Full-time
- Customer service
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
3d
Spa Coordinator Receptionist
RELAX The Spa - Rochester —Victor, NY
- From $16 an hour
- Part-time
- Customer service
- Front desk
- In-person
- Paid training
- Health insurance
Quick Apply
Crew Team Member $16/hr up to $19/hr
McDonald’s —Victor, NY
- $16 - $19 an hour
- Weekends as needed
- Quick service & fast food restaurant
- Entry level
- Tuition reimbursement
- Flexible schedule
Administrative Coordinator III
University of Rochester —Rochester, NY
- $19.04 - $26.63 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
Staff Administrative Coordinator IV
University of Rochester —Rochester, NY
- $20.34 - $28.51 an hour
- Full-time
- Hybrid work
- Customer service
- Mid-level
- Office
9d
Department Coordinator
University of Rochester —Rochester, NY
- $21.78 - $30.53 an hour
- Full-time
- Remote
- Writing skills
- Mid-level
- Office
Department Coordinator IV
University of Rochester —Rochester, NY
- $21.78 - $30.53 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Inventory management
- Office
Friends of Strong Volunteer Program Admin Coord
University of Rochester —Rochester, NY
- $19.04 - $26.63 an hour
- Part-time
- HIPAA
- Mid-level
- High school diploma or GED
Administrative Coordinator, Advising
University of Rochester —Rochester, NY
- $19.04 - $26.63 an hour
- Full-time
- Remote
- Microsoft Excel
- Mid-level
- Office
Organizational Dev Spec II
University of Rochester —Rochester, NY
- $64,200 - $96,200 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Writing skills
Admissions Visit Assistant
Rochester Institute of Technology —Rochester, NY
- $16.90 - $25.40 an hour
- Email
- High school diploma or GED
- University
- Criminal background check
8d
Office Coordinator
Greenlight Networks —Rochester, NY
- $22 - $27 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
Quick Apply
8d
Family Navigator- Administrative Coordinator III-2
University of Rochester —Rochester, NY
- $19.04 - $26.63 an hour
- Day shift
- Mid-level
- Office
- High school diploma or GED
Director of Academic Support and Advocacy
University of Rochester —Rochester, NY
- $70,600 - $105,800 a year
- Full-time
- 7 years
- Writing skills
- Office
Admin Coordinator III
University of Rochester —Rochester, NY
- $19.04 - $26.63 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level

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Executive Administrative Coordinator

CASA-Trinity -
Dansville, NY

Quick Apply

Job Details

Full-time
$22 - $28 an hour

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Life insurance

Qualifications

Interpersonal skills
Executive administrative support
Driver's License
Attention to detail
Calendar management
Associate's degree
Stakeholder relationship building
Time management

Full Job Description

Executive Administrative Coordinator
FT (40 hours per week)
Schedule: Monday through Friday, hours 8:00am to 4:30pm
Location: 45 Maple Street Dansville, NY 14437

The Executive Administrative Coordinator provides high-level administrative and project support to the CEO and executive team, ensuring efficient operations and supporting organizational initiatives. This role includes managing executive workflows, coordinating meetings, drafting agency communications, leading special projects, supporting department heads with deliverables, and assisting with organizational priorities. The Executive Assistant acts as a trusted partner to the CEO, helping anticipate needs and ensuring follow-through across the organization.

Key Responsibilities:

Provide executive-level administrative support to the CEO and select leadership team members, including calendar management, scheduling, and correspondence.
Draft, review, and distribute internal agency communications, ensuring clarity, consistency, and alignment with organizational priorities.
Coordinate meetings, prepare agendas, take notes, and track follow-up items to ensure accountability.
Lead and support special projects and initiatives, coordinating across departments, monitoring progress, and ensuring deadlines are met.
Assist department heads in tracking and completing key deliverables.
Support event planning and execution, including internal and external meetings, trainings, and special events.
Prepare reports, presentations, and briefing materials, and assist in tracking organizational metrics and progress on initiatives.
Manage travel arrangements, including flights, lodging, transportation, and itineraries.
Maintain organized systems for documents, records, and executive files, leveraging technology to improve workflow efficiency.
Serve as a liaison between leadership, staff, and external stakeholders, maintaining professional relationships and ensuring timely communication.
Assist with board meetings, including materials preparation, minutes, and follow-up on action items.

Secondary Functions:

Participate as a contributing member of interdisciplinary teams and organizational committees.
Take part in special projects and proactively seek additional responsibilities.
Engage in professional supervision and ongoing education to support continuous growth.
Consistently review policies and procedures and stay current on applicable laws, regulations, and organizational policies.
Stay up-to-date on technology and innovations relevant to the role to improve efficiency and maintain compliance.
Obtain and analyze factual information relevant to objectives and define work procedures to achieve expected results.
Communicate clearly and concisely, both verbally and in writing, with employees and external stakeholders.
Perform other related duties as assigned.

Knowledge, Skills and Abilities

Strong organizational, project management, and time management skills, with the ability to prioritize competing tasks.
Excellent written and verbal communication skills, including drafting clear and professional agency communications.
Proficiency with Microsoft Office Suite; ability to learn and leverage new tools or systems to improve efficiency.
High attention to detail, discretion, and professionalism in handling sensitive information.
Experience coordinating special projects, events, or cross-department initiatives preferred.
Ability to track metrics, monitor project progress, and prepare reports to support decision-making.
Strong interpersonal skills and ability to engage effectively with internal and external stakeholders.

Work Environment

The employee is expected to adhere to strict policies/regulations relative to being in a tobacco and alcohol free workplace. Work is performed in both an office environment and in the community.

Qualifications

Minimum of an Associates’ degree with at least two years’ applicable experience supporting executives or leadership teams.

This position requires a background check, a valid Driver’s license and personal transportation for occasional travel to other locations.

This job description is intended to provide a description of essential job functions that are used in order to assess employee performance. It is not an all-inclusive statement of job responsibilities.

Pay: $22.00 - $28.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Vision insurance

Education:

Associate (Required)

Experience:

Executive administrative support: 2 years (Required)
Administrative: 2 years (Preferred)
Microsoft Office: 2 years (Preferred)
Event planning: 1 year (Preferred)
Interpersonal skills: 1 year (Preferred)
Calendar management: 1 year (Preferred)

License/Certification:

Driver's License (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative coordinator, advising jobs in geneseo ny

Executive Administrative Coordinator

Secretary/Intake Coordinator Residential Programs

UPK Teacher ($2,000 Sign on Bonus)

Personal Lines Service Consultant

Registered Nurse (RN)

Patient Care Coordinator/Office Assistant

Spa Coordinator Receptionist

Crew Team Member $16/hr up to $19/hr

Administrative Coordinator III

Staff Administrative Coordinator IV

Department Coordinator

Department Coordinator IV

Friends of Strong Volunteer Program Admin Coord

Administrative Coordinator, Advising

Organizational Dev Spec II

Admissions Visit Assistant

Office Coordinator

Family Navigator- Administrative Coordinator III-2

Director of Academic Support and Advocacy

Admin Coordinator III

I want to receive the latest job alert for administrative coordinator, advising in geneseo ny

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