Top 38 Construction administrator Jobs in Gilbert, Az

Executive Assistant
Walters & Wolf Construction Specialties, Inc. —Gilbert, AZ
- $20 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Profit sharing
- Paid holidays
5d
Operations & Administrative Coordinator
San Tan Communications —Tempe, AZ
- $55,000 - $85,000 a year
- Full-time
- CRM software
- Background check
- Microsoft Outlook
- Paid holidays
- 401(k)
Quick Apply
General Admin / Project Coordinator
RG Construction Services, LLC —Gilbert, AZ
- $25 - $35 an hour
- Email
- Microsoft Excel
- Microsoft Outlook
- Pass drug screening
- Health insurance
- Dental insurance
Quick Apply
4d
Administration Support
Sandvik —Phoenix, AZ
- $27 - $32 an hour
- Online Application
- Inventory management
- Mid-level
- Office
- Disability insurance
- Health insurance
Administrative Project Coordinator
Rural Electric, Inc. —Mesa, AZ
- $45,800 - $65,000 a year
- Mid-level
- High school diploma or GED
- Associate's degree
Quick Apply
Safety Administrator
Performance Contracting —Tempe, AZ
- Bilingual
- Background check
- No high school diploma
- AD&D insurance
- Disability insurance
12d
Field Office Coordinator
Fisk Electric Company —Phoenix, AZ
- Full-time
- Construction site
- Customer service
- Mid-level
Administrative Assistant
Penington Painting Company LLC —Chandler, AZ
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Paid time off
Quick Apply
Project Administrator
BRPH —Tempe, AZ
- Microsoft Word
- 6 years
- Microsoft Outlook
- On-the-job training
Quick Apply
Office Coordinator
DPR Construction —Phoenix, AZ
- Full-time
- 5 years
- Computer literacy
- Office
Project Administrative Assistant
PCL Construction, Inc. —Phoenix, AZ
- $44,800 - $67,200 a year
- Microsoft Outlook
- Office
- Administrative experience
- Paid parental leave
- Health savings account
Quick Apply
3d
Executive Assistant
Haydon Companies —Tempe, AZ
- Full-time
- Word processing
- Research
- Mid-level
- Disability insurance
- Health insurance
Quick Apply
Project Accountant/Project Administrator
M&J ENTERPRISES CONSTRUCTION INC —Chandler, AZ
- $25 - $30 an hour
- Full-time
- Mid-level
- 3 years
- QuickBooks
Quick Apply
Front Desk Coordinator
Kinkaid Civil Construction LLC —Mesa, AZ
- From $25 an hour
- Full-time
- Spanish
- English
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
1d
Administrative Assistant
GRAYWOLF INTEGRATED CONSTRUCTION COMPANY —Mesa, AZ
- Full-time
- Oracle
- Microsoft Outlook
- Office
Quick Apply
Admin - Executive Assistant
Quail Construction —Phoenix, AZ
- $30 an hour
- Full-time
- Research
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Project Administrator
SCHUFF STEEL CO —Phoenix, AZ
- Clean driving record
- Microsoft Outlook
- Construction site
Field Administrator - Bilingual/Spanish-Speaking
Cherry Coatings —Mesa, AZ
- $50,000 - $60,000 a year
- Weekends as needed
- Serving
- OSHA
- Construction site
- 401(k)
Quick Apply
6d
Executive Assistant
Willmeng Construction —Phoenix, AZ
- Research
- Mid-level
- Office
- Paid holidays
- Disability insurance
Quick Apply
Contract Administrator
The PENTA Building Group —Phoenix, AZ
- Full-time
- Construction site
- Mid-level
- 3 years

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Executive Assistant

Walters & Wolf Construction Specialties, Inc. -
Gilbert, AZ

Apply Now

Job Details

Full-time
$20 - $25 an hour
5 days ago

Benefits

Profit sharing
Paid holidays
Disability insurance
Health insurance
Dental insurance
401(k)
Vision insurance
Life insurance
Paid sick time

Qualifications

Office supply management
Confidential information handling
Microsoft Excel
Office activity coordination
Maintaining an organized workspace
Microsoft Outlook
Business travel arrangements
Phone communication
Inventory management
Greeting customers
Executive administrative support
Mail distribution
Purchase order management
Scanning
Mid-level
Phone call screening
Expense reports
Facility maintenance management
Mail management
Invoice reconciliation
Vendor communication
Mail processing
Managing executive calendars
Faxing
Communication skills
Courier services
Time management

Full Job Description

Walters & Wolf is a leading Specialty Construction Company in Gilbert, Arizona. We specialize in commercial glass and glazing and doors, frames, and hardware. We are seeking candidates that characterize themselves as dedicated, hardworking, high integrity, and team oriented. Walters & Wolf’s company culture surrounds itself with exceptional customer service and quality products. Our culture is built on determination, trust and family values which sets us apart from all competitors!

We are currently seeking an Executive Assistant to serve as the central hub of our office. This is a long-term career opportunity with a stable, well-established company known for employee longevity.

The Executive Assistant will provide front desk reception, executive administrative support, and accounting assistance while helping ensure the efficient day-to-day operation of our office.This is a full-time position with a Monday through Friday schedule, 7:30 AM to 4:30 PM. The ideal candidate is professional, customer-focused, detail-oriented, and able to manage multiple priorities while maintaining confidentiality and a positive attitude.

Responsibilities:

Front Desk

Serve as the first point of contact by answering and directing incoming phone calls and greeting visitors.
Manage incoming mail, faxes, and deliveries, including courier and shipping requests.
Scan and distribute accounts receivable payments and employment applications.
Maintain the conference room and reception area to ensure a professional, organized appearance.

Executive Support

Screen executives' phone calls and sort incoming mail
Maintain Outlook calendars and contacts for executives
Schedule meetings, coordinate travel arrangements, and respond to day-to-day executive requests
Coordinate lunch orders for meetings; plan and execute the annual Senior Leadership meeting
Reconcile executive expense reports
Coordinate facility maintenance services, including janitorial, window cleaning, and carpet cleaning
Manage company vehicle accident claims
Coordinate customer and vendor appreciation efforts, including holiday cards and gifts.
Track incoming gifts, prepare and send thank-you cards.

Office & Accounting Support

Serve as backup support by entering purchase orders and receivers as needed
Reconcile monthly fuel card invoices
Order and maintain office, kitchen, coffee, and paper supplies to ensure the office remains fully stocked.
Purchase forms, stationery, and office furniture, and maintain inventory of copier paper and office supply stations.
Coordinate printer maintenance, including toner replacement and repair service.
Recognize employee birthdays by coordinating celebratory emails and treats
Provide support for the company's monthly newsletter and other internal communications

Qualifications:

Proven reliability with strong attendance and a stable employment history.
Professional, courteous, and customer-focused communication skills, both in person and over the phone.
Excellent organizational and time management skills with the ability to prioritize multiple tasks and adapt to changing demands.
High level of discretion and ability to handle confidential information.
Proficiency with Microsoft Outlook, Word, and Excel.
Strong attention to detail and commitment to providing exceptional administrative support.
Previous administrative, executive assistant, receptionist, or office support experience preferred.
Interest in building a long-term career with a collaborative and established organization.

Benefits & Compensation Summary

Walters & Wolf offers a competitive compensation package including base salary, 401k and profit sharing, sick pay, paid vacation and paid holidays. We offer an extremely generous benefit package including top rated health plans, dental and vision at very low cost to our employees. Also included is company provided life insurance, paid short-term and long-term disability plans, at no cost to our employees.

Equal Opportunity Employer Statement

Walters & Wolf is an equal-opportunity employer and values diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or other bases protected by applicable law. Company policy prohibits harassment of applicants or employees related to these bases.

Apply Now

Refine Your Search

construction administrator jobs in gilbert, az

Executive Assistant

Operations & Administrative Coordinator

General Admin / Project Coordinator

Administration Support

Administrative Project Coordinator

Safety Administrator

Field Office Coordinator

Administrative Assistant

Project Administrator

Office Coordinator

Project Administrative Assistant

Executive Assistant

Project Accountant/Project Administrator

Front Desk Coordinator

Administrative Assistant

Admin - Executive Assistant

Project Administrator

Field Administrator - Bilingual/Spanish-Speaking

Executive Assistant

Contract Administrator

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