Top 1869 Facilities assistant Jobs in Gilbert, Az

Executive Assistant
Confidential —Scottsdale, AZ
- $65,000 - $75,000 a year
- Full-time
- Google Workspace
- Office
- Administrative experience
Quick Apply
Executive Assistant
Forever Living Products International, LLC. —Scottsdale, AZ
- $65,000 - $85,000 a year
- Full-time
- Hybrid work
- Background check
- 7 years
- Research
- Health savings account
- Health insurance
16h
Personal Assistant and House Manager for HNW Family
Inflection Capital —Scottsdale, AZ
- $75,000 - $125,000 a year
- Full-time
- Mid-level
- 3 years
- Travel
- Health insurance
- Dental insurance
Quick Apply
Design Operations Assistant
Robson Communities —Sun Lakes, AZ
- Full-time
- Background check
- Research
- Mid-level
- Health savings account
- Paid holidays
Quick Apply
3d
Airbnb management assistant
DeltaCore Property Services —Mesa, AZ
- $500 a month
- Part-time
- Maintenance
- In-person
- Entry level
- Flexible schedule
Quick Apply
Office Assistant
Acadia Care Group —Gilbert, AZ
- $20 - $25 an hour
- Full-time
- Microsoft Outlook
- Writing skills
- Pass drug screening
Quick Apply
1d
Front Office Admin Assistant
Acadia Care Group —Gilbert, AZ
- $20 - $25 an hour
- Full-time
- Microsoft Outlook
- Writing skills
- Pass drug screening
Quick Apply
1d
Member Service Assistant
Costco Wholesale Corporation —Gilbert, AZ
- Driving
- US work authorization
- Warehouse
- AD&D insurance
- Employee stock purchase plan
Executive Assistant - Client Experience
Jaque Bethke Design —Scottsdale, AZ
- $90,000 - $100,000 a year
- Weekends as needed
- Google Workspace
- 5 years
- Mid-level
Quick Apply
2d
Office Coordinator
Arixa Capital —Scottsdale, AZ
- $28 - $32 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Free parking
- Paid holidays
Quick Apply
Full-Time House Manager & Family Assistant (with Strong Tech Skills)
Sage Haus —Scottsdale, AZ
- $30 - $40 an hour
- Full-time
- Background check
- Google Workspace
- Clean driving record
Quick Apply
Assistant Director Facilities and Operations
Grand Canyon University —Phoenix, AZ
- Full-time
- Management
- Mid-level
- Driver's License
- Free parking
- Paid holidays
Quick Apply
3d
Executive Assistant
CVS Health —Scottsdale, AZ
- $22.59 - $53.95 an hour
- Full-time
- Remote
- 5 years
- High school diploma or GED
- Fair chance
- Health insurance
- Dental insurance
2d
Executive Assistant to the CEO
HDI Global Insurance Company —Scottsdale, AZ
- $105,000 - $120,000 a year
- Background check
- Microsoft Excel
- Microsoft Outlook
- Wellness program
- Commuter assistance
Quick Apply
2d
Executive Assistant
Essential Cabinets and Flooring —Scottsdale, AZ
- $60,000 - $80,000 a year
- Full-time
- Hybrid work
- Google Workspace
- Research
- Mid-level
Quick Apply
Executive Assistant
Barrett-Jackson Auction Co, LLC —Scottsdale, AZ
- Full-time
- 5 years
- Office
- Bachelor's degree
Quick Apply
10d
Assistant Apartment Manager / Data Entry
Management Support —Mesa, AZ
- $25 - $27 an hour
- Full-time
- Microsoft Outlook
- Writing skills
- English
- Health insurance
- Dental insurance
Quick Apply
Office Assistant
Achieve —Tempe, AZ
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Ability to walk for extended periods
- Health savings account
- Health insurance
Quick Apply
2d
Senior Administrative Assistant Educational Services/Secondary
Higley Unified School District —Gilbert, AZ
- $22.06 an hour
- 8 hour shift
- Microsoft Excel
- Writing skills
- Research
- Paid holidays
13d
Project Coordinator/Office Assistant
Craft Homes LLC —Mesa, AZ
- $24.61 - $29.63 an hour
- Full-time
- Bilingual
- Google Workspace
- Microsoft Outlook
- Health insurance
Quick Apply
2d

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facilities assistant jobs near gilbert, az

Executive Assistant

Confidential
Scottsdale, AZ

Quick Apply

Job Details

Full-time
$65,000 - $75,000 a year

Qualifications

Executive administrative support
Administrative experience
Data entry
Organizational skills
Front desk
Working as an executive assistant

Full Job Description

Overview

We are seeking a highly experienced Executive Assistant to provide dedicated support to a

senior/high-functioning executive. This role demands the utmost discretion, professionalism, and sound judgment, as you will regularly handle sensitive and confidential information. The ideal candidate is a self-starter: a true go-getter who learns quickly, adapts on the fly, and requires minimal oversight. You'll need to be highly responsive, anticipate needs before they arise, and bring calm, capable energy to a fast-paced environment. Prior experience supporting a C-suite executive or other senior leader is required.

Responsibilities

● Manage and coordinate complex, ever-changing calendars, appointments, and

meetings, exercising sound judgment in prioritization and scheduling decisions on the

executive's behalf.

● Serve as a trusted gatekeeper for communications, handling calls and correspondence

with discretion, professionalism, and excellent judgment regarding confidential matters.

● Prepare, proofread, and edit correspondence, reports, presentations, and other

documents with precision and a high standard of polish.

● Maintain meticulous digital and physical filing systems, ensuring sensitive information is

organized, secure, and easily retrievable.

● Coordinate and execute executive, member, and company events, including venue selection, vendor management, guest communications, logistics, budgeting, and on-site support to ensure a seamless experience.

● Arrange detailed travel logistics, including accommodations, transportation, and

itineraries, often with short notice and changing requirements.

● Support broader office operations as needed, including supplies, equipment, and front-

desk coordination.

● Respond promptly and courteously to inquiries via phone and email, representing the

executive professionally at all times.

● Handle data entry, bookkeeping (QuickBooks or similar), and expense/invoice

management with accuracy.

● Lead or support special projects, meetings, and events while maintaining strict,

ongoing confidentiality.

● Proficiently use Microsoft Office Suite and Google Workspace to keep daily operations

running smoothly.

Ideal Candidate

● Prior experience as an Executive Assistant to senior leadership is required.

● Demonstrated ability to learn quickly, take initiative, and operate independently with

limited direction.

● Exceptional discretion and trustworthiness in handling private and sensitive information.

● Highly responsive, with strong judgment under time pressure and shifting priorities.● Polished communication skills and a proactive, "no task too small" mindset.

Pay: $65,000.00 - $75,000.00 per year

Application Question(s):

Tell me about a time when your executive gave you a vague objective and expected you to figure out the details.

Work Location: In person

Quick Apply

Refine Your Search

facilities assistant jobs in gilbert, az

Executive Assistant

Executive Assistant

Personal Assistant and House Manager for HNW Family

Design Operations Assistant

Airbnb management assistant

Office Assistant

Front Office Admin Assistant

Member Service Assistant

Executive Assistant - Client Experience

Office Coordinator

Full-Time House Manager & Family Assistant (with Strong Tech Skills)

Assistant Director Facilities and Operations

Executive Assistant

Executive Assistant to the CEO

Executive Assistant

Executive Assistant

Assistant Apartment Manager / Data Entry

Office Assistant

Senior Administrative Assistant Educational Services/Secondary

Project Coordinator/Office Assistant

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