Top 10 Accounts payable specialist Jobs in Gilroy, Ca

Office Administrator/Coder Router
G B GROUP INC —Morgan Hill, CA
- Spanish
- Writing skills
- English
Quick Apply
Accounts Payable Specialist
Hillhouse Construction Company, Inc. —San Jose, CA
- $68,000 - $85,000 a year
- Email
- Customer service
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Certified Payroll Specialist
Flatiron Construction Corp —Morgan Hill, CA
- $29 - $36 an hour
- Full-time
- Mid-level
- Analysis skills
- Construction experience
- Health insurance
- Dental insurance
2d
Fiscal Lead
San Andreas Regional Center —San Jose, CA
- $76,788 - $93,360 a year
- Writing skills
- Basic math
- Research
- Paid holidays
- Health insurance
Quick Apply
Senior Manager, Payroll
Catalyst Family Inc. —Morgan Hill, CA
- 8 hour shift
- Hybrid work
- Computer literacy
- 3 years
- Finance
- Commuter assistance
- Paid holidays
Quick Apply
Payroll and HR Specialist
Janus of Santa Cruz —Santa Cruz, CA
- $36 - $38 an hour
- CPR Certification
- Current TB test
- HIPAA
Quick Apply
Senior Payroll Specialist - CPP Certified
DISCO Hi-Tec America —San Jose, CA
- $100,000 - $130,000 a year
- Full-time
- Office
- 8 years
- Analysis skills
- Health savings account
- Paid holidays
Quick Apply
14d

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Office Administrator/Coder Router
G B GROUP INC —Morgan Hill, CA
Employee Support: Work with staff to facilitate reimbursements, answer WorkMax questions, etc. Lien Waivers: Process incoming and outgoing mechanics lien…
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Sr. Accounts Payable
CHawk Technology —Hayward, CA
Communicate effectively with vendors to resolve payment issues, answer inquiries, and build positive relationships. Assisting with year-end 1099 filing.
$90,000 - $105,000 a year
Quick Apply
5d

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Accounts Payable Specialist - Construction
Woda Cooper —Columbus, OH
Must possess a valid driver’s license and insurance. Process invoices and perform full-cycle accounts payable functions, including invoice entry, payment…
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Accounts Payable Specialist
Orthopedic One —Westerville, OH
Review and complete data entry of invoices in AP software based on the appropriate general ledger code. Is considerate of others with regard to taking breaks or…
12d

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Office Administrator/Coder Router

G B GROUP INC
Morgan Hill, CA

Quick Apply

Job Details

Qualifications

Spanish
Workflow management (operations management method)
Writing skills
English

Full Job Description

Coder Router is responsible for effective and efficient completion of departmental tasks and ensuring those tasks are
performed on time with high quality and attention to detail.
Role may be updated in the future; task items may be removed or added verbally or in writing as the needs of the
company evolve.

CODER/ROUTER:

Direct Costs: Receive invoices from Stampli and code to correct project and activity code in NetSuite. Research the

PO number in ComputerEase and add the corresponding PO number, job, phase, and category into Stampli.

Indirect & SG&A Costs: Receive invoices from Stampli and code to correct general ledger accounts in NetSuite.
Route Invoices: Route invoices for approval to appropriate parties.

ACCOUNTS PAYABLE (BACKUP):

AP Import: Import accounts payable invoices and Ramp reimbursements from NetSuite into ComputerEase.
Vendor Account Reconciliations: Reconcile vendor statements against accounts.
Mailed Invoices: Scan and email mailed vendor invoices to Stampli email for processing.
Lien Waivers: Process incoming and outgoing mechanics lien waivers.
Vendor Payments: Valcourt Shared Services issues vendor payments. Provide support to Valcourt as requested.
Operations Communication: Collaborate with production teams to research and resolve invoice issues.
Purchase Orders: Issue POs to production staff and update POs with receipts and dollar values.
Credit Accounts: Open new vendor credit accounts in conjunction with Valcourt Shared Services.
Business Licenses: Work with municipalities and Valcourt Shared Services to maintain City business licenses.
Month End Journal Entries: Accrue for vendor invoices not received, Stampli invoices not approved, and import

Ramp credit card expenses into ComputerEase. Transfer costs between jobs/accounts as requested.

PAYROLL (BACKUP):

Payroll Accruals: Enter month end payroll accruals.
Timekeeping: Review and correct time records of 350+ employees within WorkMax timekeeping system.
Payroll Issue Resolution: Work with employees to resolve payroll issues.
MLHR: Process missing labor hours reports from employees.
Employee Support: Work with staff to facilitate reimbursements, answer WorkMax questions, etc.
Payroll Report: Provide Valcourt Shared Services weekly Data Set of payroll adjustments.
Process Payroll: Provide Valcourt Shared Services payroll reports for processing in Paycom.
Payroll CE Duplicate: Maintain accuracy of duplicate payroll record in Computer Ease accounting system.
Live Check Distribution: Distribute printed payroll checks and paycheck stubs to employees by mail.
Workers Comp: Upload payroll totals by code into workers comp carrier’s website for payment processing.
PAFs: Enter Personnel Action Forms in Paycom for personnel changes.

ACCOUNTS RECEIVABLE (BACKUP):

Payment Application: Deposit payments into bank account.
Issue Resolution: Work with clientele to resolve AR payment issues.
Collections Report: Report client payments received to executive team.
Check Copies: Distribute check copies to collections department and Valcourt Shared Services.
Communication: Collaborate with the collections department and Valcourt Shared Services as needed.

NETSUITE/CE DATA VALIDATION (BACKUP):

WBS Updates: Enter budget changes from CE into NetSuite Work Breakdown Structure.
Change Order Updates: Enter change order totals per job per month from CE into NetSuite.
Data Validation: Ensure data between NetSuite and CE is substantially similar.

At the time of the drafting of this job description, there is a two-person team with this position being the primary Coder
Router and the backup to the Office Coordinator position. Since both roles are new, responsibilities may shift in time to
keep the workload balanced between the positions. This job description is subject to change.

Minimum of 4 years accounting experience.
Must be bilingual in English and Spanish.
Ability to manage an efficient workflow and provide accurate results without oversight.
Proficiency in MS Office and Teams, and ability to learn new software quickly.
Proficiency in Paycom and NetSuite a plus.
Excellent verbal and written communication skills.
Excellent interpersonal skills.
Strong organizational skills and highly developed attention to detail.
Excellent problem-solving skills.
Ability to work independently and as part of a team.
Strong analytical skills.

Quick Apply

Refine Your Search

accounts payable specialist jobs in gilroy, ca

Office Administrator/Coder Router

Accounts Payable Specialist

Certified Payroll Specialist

Fiscal Lead

Senior Manager, Payroll

Payroll and HR Specialist

Senior Payroll Specialist - CPP Certified

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