Top 64 Administrative associate Jobs in Glendora, Ca

Client Service Associate
Hemann Preator Ching & Associates —City of Industry, CA
- $55,000 - $65,000 a year
- Part-time
- Hybrid work
- Writing skills
- Mid-level
- Office
Quick Apply
Administrative Associate III
Western University of Health Sciences —Pomona, CA
- $25.50 - $27.00 an hour
- Full-time
- Background check
- Bachelor of Science
- Mid-level
- Paid time off
- Retirement plan
10d
Warehouse Office Associate
H MART —Whittier, CA
- $22 - $25 an hour
- Office
- Administrative experience
- Warehouse
- AD&D insurance
- Paid holidays
Quick Apply
Data Outreach Associate
Newmark —Los Angeles, CA
- $50,000 - $65,000 a year
- Full-time
- Remote
- Mid-level
- Analysis skills
- Bachelor's degree
- Paid holidays
- Health insurance
3d
Sales Administrative Associate
Million Decor Design Inc —Arcadia, CA
- $22 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Administrative experience
- Paid time off
Quick Apply
Associate Developer
Likely —Pasadena, CA
- Email
- Office
- Entry level
Front Desk Associate - Rowland Heights
One Beauty Aesthetics —Rowland Heights, CA
- $18 - $22 an hour
- Full-time
- Microsoft Excel
- HIPAA
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
9d
Administrative Support Associate
New Horizons, Serving Individuals with Special Needs —Los Angeles, CA
- $22 - $24 an hour
- Full-time
- Spanish
- Computer literacy
- English
- Paid holidays
- Health insurance
Quick Apply
Procurement & Administrative Associate
Oasis Smart Homes —Anaheim, CA
- $24 - $28 an hour
- Full-time
- ERP systems
- Mid-level
- Office
- Health insurance
- 401(k)
Quick Apply
Front Desk / Sales Associate for Pilates Studio
VFit Group —Duarte, CA
- $17 an hour
- Part-time
- Computer skills
- Communication skills
- Entry level
- Flexible schedule
Quick Apply
Front Desk Guest Service Associate
Schulte Hospitality Group —Chino Hills, CA
- $17 - $18 an hour
- Background check
- Computer literacy
- Writing skills
- Paid parental leave
- Paid holidays
Quick Apply
Customer Relations Associate and Sales Support-Chinese Require
FARMERS INSURANCE AGENCY —San Gabriel, CA
- $19 - $24 an hour
- Part-time
- English
- Office
- Administrative experience
- Health insurance
- Paid time off
Quick Apply
3d
HR/Admin Associate- bilingual in Korean
Cesna Recruitment —Brea, CA
- $56,000 - $66,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- 401(k)
Quick Apply
Sales Associate - Bilingual (Chinese/ English)
Flora Bunda, Inc —Rancho Cucamonga, CA
- $55,000 - $70,000 a year
- Full-time
- Microsoft Excel
- Sales
- CAD
- Health insurance
- 401(k)
Quick Apply
Community Associate
International Workplace Group plc —Ontario, CA
- $20.56 an hour
- Full-time
- 18 years or older
- Computer literacy
- English
- Paid holidays
- Paid time off
22h
Office Associate
Synapse Virtual Production —Los Angeles, CA
- $70,000 - $80,000 a year
- Full-time
- Writing skills
- Mid-level
- Office
Quick Apply
Mail Associate
XBP Global —Los Angeles, CA
- Full-time
- Computer literacy
- Office
- High school diploma or GED
Quick Apply
Member Experience Associate - Pasadena
Industrious —Pasadena, CA
- From $25.25 an hour
- Full-time
- Hospitality
- Office
- Ability to stand for extended periods
- Travel reimbursement
- Commuter assistance
Quick Apply
Front Desk Associate
NVISION Eye Centers —Fullerton, CA
- $18 - $19 an hour
- Full-time
- Mid-level
- High school diploma or GED
Office Services Associate
RR Donnelley —Los Angeles, CA
- $17.88 - $24.28 an hour
- Full-time
- Hospitality
- Pass drug screening
- Office
- Disability insurance
- Health insurance
Quick Apply

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Client Service Associate

Hemann Preator Ching & Associates
City of Industry, CA

Quick Apply

Job Details

Part-time | Full-time
$55,000 - $65,000 a year

Qualifications

Administrative experience
Attention to detail
Organizational skills
Office management
Appointment scheduling

Full Job Description

Position Overview

The Client Service Associate plays a central role in delivering an exceptional client experience while driving the operational efficiency of the firm. This individual is responsible not only for administrative execution, but also for coordinating key processes, maintaining accountability across team commitments, and proactively supporting client engagement, planning workflows, and business growth initiatives.

This role serves as a connector across the team, ensuring that client needs, internal tasks, and firm priorities are aligned and executed with excellence.

This role requires working across two office locations on designated days of the week, with the opportunity to transition to a hybrid schedule (including one remote workday) upon successful completion of training.

Key Responsibilities

Client Service & Communication

Serve as the first point of contact by answering phones, managing voicemails, and greeting clients.
Respond to client inquiries via phone and email in a timely and professional manner.
Own and manage online scheduling, ensuring accuracy, availability, and ease of use for clients.
Schedule client appointments and coordinate client review meetings.

Office & Administrative Operations

Open and close the office; maintain a welcoming and organized environment.
Manage incoming and outgoing documentation, including copying, scanning, and processing paperwork.
Scan and deposit checks accurately and promptly.
Maintain office supplies and oversee inventory needs.
Manage and organize client literature and materials.

Front Desk & Client Experience

Execute front desk procedures to ensure a polished and professional client experience.
Support overall office flow and ensure readiness for client meetings.

Account Maintenance

Track and manage maturing certificates and notes to ensure timely follow-up and action.
Assist with light money movement tasks in accordance with firm policies and compliance standards.

Client Account & CRM Support

Process address changes and client relationship updates.
Maintain accurate and up-to-date client information within the CRM.
Assist with beneficiary updates and relationship changes.
Track new business activity and ensure timely follow-up on outstanding items.

Meeting & Financial Planning Support

Coordinate the financial planning process from start to finish, ensuring all steps are completed on time.
Prepare and send meeting confirmations, agendas, and summaries.
Complete beginning steps of client meeting preparation (data gathering, organization, and readiness).
Upload and deliver finalized plans to clients.
Audit monthly planning reports (Plan Count) and track deadlines.

Retirement & Compliance Support

Calculate and process beneficiary and Required Minimum Distributions (RMDs).
Send reminders and ensure timely completion of required actions.

Team Accountability

Act as backup support for existing client service team members as needed.
Help drive accountability for team commitments by tracking tasks, deadlines, and follow-ups.
Support task management processes to ensure work is completed accurately and on time.

Marketing & Engagement

Assist with management of the firm’s social media presence, including posting, monitoring, and basic content coordination.

Team & Culture Support

Assist with onboarding and training of new team members.
Coordinate recognition efforts such as team member birthdays.

Key Skills & Attributes

Strong attention to detail and organizational skills
Excellent verbal and written communication
Ability to manage multiple priorities and follow through consistently
Proactive mindset with strong ownership and accountability
Client-first attitude with a professional and welcoming demeanor
Comfortable with technology, CRM systems, and scheduling tools
Ability to coordinate across multiple workflows and team members

Success in This Role Looks Like

Clients experience seamless, responsive, and thoughtful service.
Financial planning and client processes run on time and without gaps.
The team stays on track with commitments, deadlines, and follow-ups.
Advisors are consistently prepared and supported for client meetings.
Office operations and scheduling run smoothly and efficiently.
New business and client opportunities are tracked and advanced proactively.

Pay: $55,000.00 - $65,000.00 per year

Work Location: In person

Quick Apply

Refine Your Search

administrative associate jobs in glendora, ca

Client Service Associate

Administrative Associate III

Warehouse Office Associate

Data Outreach Associate

Sales Administrative Associate

Associate Developer

Front Desk Associate - Rowland Heights

Administrative Support Associate

Procurement & Administrative Associate

Front Desk / Sales Associate for Pilates Studio

Front Desk Guest Service Associate

Customer Relations Associate and Sales Support-Chinese Require

HR/Admin Associate- bilingual in Korean

Sales Associate - Bilingual (Chinese/ English)

Community Associate

Office Associate

Mail Associate

Member Experience Associate - Pasadena

Front Desk Associate

Office Services Associate

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