Top 107 Office assistant Jobs in Graham, Wa

Office Administrator
Reed Trucking & Excavating, Inc. —Tacoma, WA
- $30 - $50 an hour
- Full-time
- Microsoft Outlook
- OSHA
- Customer service
Quick Apply
Towing Dispatcher and Secretary
HERBS TOWING —Puyallup, WA
- $18 - $25 an hour
- Full-time
- In person
- Analysis skills
- In-person
- Communication skills
Quick Apply
Property Administrative Assistant #805
Cal-Am Properties Inc —Enumclaw, WA
- $22 - $23 an hour
- Full-time
- 1 year
- Entry level
- Health insurance
- Dental insurance
Quick Apply
Receptionist
Harbor Wholesale —Lacey, WA
- $21 - $23 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Office
- Paid holidays
- Health insurance
6d
Construction Office Administrator
Express Employment Professionals —Olympia, WA
- $21 - $25 an hour
- Full-time
- Customer service
- Office
- Administrative experience
- Paid holidays
- Paid sick time
Quick Apply
2d
Office Assistant 4
Pierce County Washington —Frederickson, WA
- Full-time
- Background check
- Writing skills
- Mid-level
- Paid training
- Commuter assistance
6d
Front Office Receptionist
Pioneer Therapy Center —Puyallup, WA
- $22 - $24 an hour
- Full-time
- Microsoft Excel
- Computer literacy
- HIPAA
- Health insurance
- 401(k)
Quick Apply
8d
Secretary
Eatonville School District —Eatonville, WA
- $27.27 - $33.51 an hour
- Part-time
- Computer literacy
- English
- Mid-level
- Disability insurance
- Dental insurance
Quick Apply
1d
Administrative Assistant I - Basic Office
Kent School District —Kent, WA
- $26.68 - $33.26 an hour
- Office
- Public school
- Entry level
2h
Administrative Assistant I - Elementary Basic Office/Crosswalk
Kent School District —Kent, WA
- $26.68 - $33.26 an hour
- Office
- Public school
- Elementary school
20h
Administrative Assistant V - Elementary Office Manager
Kent School District —Kent, WA
- $35.95 - $43.46 an hour
- 8 hour shift
- Mid-level
- Public school
- Elementary school
10d
DSHS WSH Office Assistant 3
State of Washington Dept. of Social and Health Services —Lakewood, WA
- $3,417 - $4,542 a month
- Full-time
- Background check
- Inpatient
- English
- Paid training
- Wellness program
DSHS WSH Office Assistant Lead
State of Washington Dept. of Social and Health Services —Lakewood, WA
- $3,653 - $4,866 a month
- Full-time
- Background check
- HIPAA
- Mid-level
- Paid training
- Wellness program
7d
Office Assistant (entry level)
Sutter Metals —Tacoma, WA
- $20 - $25 an hour
- Full-time
- Bilingual
- Microsoft Word
- Background check
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
OMNIMAX INTERNATIONAL, LLC —Puyallup, WA
- $22 - $26 an hour
- Bilingual
- Computer literacy
- Office
- Wellness program
- Health savings account
Quick Apply
4d
Attendance Secretary - Secondary
Federal Way Public Schools —Federal Way, WA
- 8 hour shift
- Microsoft Word
- Microsoft Excel
- Computer literacy
- Health insurance
- Dental insurance
4d
Administrative Assistant
ABM Industries —Tacoma, WA
- $30 - $35 an hour
- Full-time
- Microsoft Outlook
- English
- Mid-level
10d
Administrative Assistant
The Odom Corporation —Tacoma, WA
- $24 - $25 an hour
- Microsoft Excel
- Microsoft Outlook
- Pass drug screening
- Paid holidays
- Health insurance
Quick Apply
10d
Receptionist
Uline —Sumner, WA
- $21 - $25 an hour
- Full-time
- Microsoft Excel
- Pass drug screening
- Mid-level
- Paid holidays
- Health insurance
8d
Receptionist - State Farm Agent Team Member
Gerry Moody - State Farm Agent —Puyallup, WA
- $40,000 - $70,000 a year
- Full-time
- Bilingual
- Computer literacy
- Office
- Profit sharing
- Paid time off
Quick Apply
3d

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office assistant jobs near graham, wa

Office Administrator

Reed Trucking & Excavating, Inc.
Tacoma, WA

Quick Apply

Job Details

Full-time
$30 - $50 an hour

Qualifications

Microsoft Outlook
Customer service
Spreadsheets
Administrative experience
QuickBooks
Data entry
Organizational skills
Front desk
Customer support
Productivity software
Proofreading

Full Job Description

Office Administrator

Overview

We are seeking a dynamic and highly organized Office Administrator to join our team and ensure the smooth operation of our office environment. This vital role involves managing administrative tasks, supporting daily office functions. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, with the ability to handle multiple responsibilities efficiently. This paid position offers an exciting opportunity to contribute to a professional, fast-paced setting while developing valuable office management experience.

Responsibilities

Maintain organized filing systems, perform data entry, and ensure accurate record-keeping using digital tools such as Microsoft Excel, Heavy Job, and Microsoft Office
Assist with bookkeeping duties using QuickBooks and support basic financial record reconciliation
Support office management activities such as ordering supplies, maintaining inventory, and overseeing general cleanliness and organization
Provide clerical support including proofreading documents, preparing correspondence, and managing incoming/outgoing mail
Prepare submittals to present at PreCon; Project Schedule, Traffic Control, SPCC Plan, TESC Plan, SWPPP, etc.
Expedite Submittals from subcontractors
Prepare and track project quantities
Prepare subcontractor “New Project” package; Contract, Letter of Intent, Insurance requirements, form required, etc.
Prepare Equipment rate sheet
Prepare Labor rate sheet
Create record of materials on all items to be submitted to owner
Create new project in Quick Books, Heavy Job, Internal spreadsheet, etc.
Order Insurance and licenses per job specific requirements
File intent and affidavits on the L&I Site
Maintain annual renewal of Reed Trucking licenses
Track renewals of employee & owner certifications
Provide Foreman with updated: Truck Binders per job; with OSHA & WA State, Federal required posters. Current Project Site Safety Plan-Hospital location
Enter Subcontractor Invoices – verify Application for payment
Prepare and track progress payment project quantities
Collect conditional and unconditional waivers from subcontractors along with finals at the end of projects
Monthly Excise Taxes
Quarterly City B & O Taxes
Payroll through Heavy Job and Quick Books Desktop
Certified payroll on L&I and LCP Tracker
EIC Audit on B2G
Apprentice tracking
Retainage tracking

· Monthly Bank Collateral Reports

· Fleet registration and insurance cards

· 2290 form

· Reconcile credit cards in Quick Books

· Pay Credit Card Online

· Receive payments / Record Deposits in Quick Books

· Create invoices for cities / Districts

· Create invoices for Truck Rental

· Track payments from Truck Rental

Qualifications

Proven experience in office administration or clerical roles with a strong background in customer service and support functions
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Heavy Job
Familiarity with QuickBooks or similar bookkeeping software is highly desirable
Excellent organizational skills with keen attention to detail and accuracy in data entry and proofreading
Demonstrated ability to manage time efficiently while juggling multiple tasks in a fast-paced environment
Experience with Public Works jobs for cities and counties.

Join us as an Office Administrator to play a key role in maintaining an efficient office environment while supporting our team’s success. Your organizational prowess combined with your friendly demeanor will help create a welcoming atmosphere for everyone who walks through our doors.

Pay: $30.00 - $50.00 per hour

Work Location: In person

Quick Apply

Refine Your Search

office assistant jobs in graham, wa

Office Administrator

Towing Dispatcher and Secretary

Property Administrative Assistant #805

Receptionist

Construction Office Administrator

Office Assistant 4

Front Office Receptionist

Secretary

Administrative Assistant I - Basic Office

Administrative Assistant I - Elementary Basic Office/Crosswalk

Administrative Assistant V - Elementary Office Manager

DSHS WSH Office Assistant 3

DSHS WSH Office Assistant Lead

Office Assistant (entry level)

Administrative Assistant

Attendance Secretary - Secondary

Administrative Assistant

Administrative Assistant

Receptionist

Receptionist - State Farm Agent Team Member

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