Top 410 Administrator Jobs in Granite City, Il

Receptionist / Office Assistant
Illinois Electric Works INC —Granite City, IL
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
- Paid training
- Paid holidays
Quick Apply
9d
Office Administrator
V&R ACCOUNTING —Maryville, IL
- $20 - $24 an hour
- Full-time
- Office
- Administrative experience
- In-person
- Paid holidays
- Dental insurance
Quick Apply
5d
Administrative Assistant
The Foundation Academy —Belleville, IL
- $30 an hour
- Part-time
- Hybrid work
- Background check
- Google Workspace
- Office
- Flexible schedule
Quick Apply
Administrative Specialist
Boise Cascade Company —Granite City, IL
- Microsoft Outlook
- Computer literacy
- Writing skills
- Paid parental leave
- Paid holidays
Quick Apply
TEAM CLERICAL
State of Illinois —Belleville, IL
- $4,144 - $5,429 a month
- Full-time
- Bilingual
- Background check
- Office
- Paid parental leave
- Paid holidays
3d
Executive Assistant
Confidential —Bridgeton, MO
- $55,000.00 - $62,681.94 a year
- Part-time
- Microsoft Outlook
- CPA
- English
Quick Apply
Licensed Nursing Home Administrator (LNHA)
St. Sophia Health & Rehabilitation Center —Florissant, MO
- Full-time
- Skilled nursing facility
- Nursing home
- Bachelor's degree
- Dental insurance
- 401(k)
Quick Apply
Ministry Support Administrator
Stephen Ministries —St. Louis, MO
- Part-time
- Office
- Bachelor's degree
- Accounting
- Paid holidays
- Health insurance
Quick Apply
Circuit Executive
U.S. Court of Appeals for the Eighth Circuit —St. Louis, MO
- $236,699 a year
- Email
- Writing skills
- Office
- Master's degree
- Paid holidays
- Health insurance
Quick Apply
Executive Assistant - Business Office
Transitional Center, Inc. —East Saint Louis, IL
- $48,000 - $58,000 a year
- Urgently hiring
- Clean driving record
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
12d
Program & Administrative Coordinator
Safety Council of Greater St. Louis —St. Louis, MO
- $20 - $28 an hour
- Part-time
- HIPAA
- Office
- In-person
Quick Apply
4d
HR Director & Business Office Manager
Skilled Nursing Facility —Godfrey, IL
- $45,000 - $55,000 a year
- Nursing home
- Mid-level
- Office
- Paid holidays
- Disability insurance
Quick Apply
10d
Service Department Administrator
CK Power —St. Louis, MO
- Full-time
- Computer literacy
- ERP systems
- Mid-level
- Health savings account
- Health insurance
Quick Apply
Office Administrator
Best Choice Roofing —Saint Charles, MO
- $44,000 - $49,000 a year
- Full-time
- Background check
- Google Workspace
- Mid-level
- Paid holidays
- Paid time off
Quick Apply
Director or Administration & Operations
Accounting Career Consultants —St. Louis, MO
- Full-time
- Project management
- Accounting
- Senior level
- Health insurance
- 401(k)
Quick Apply
2d
Administrator, OS&D Service Center Full-TIme - TForce Freight - Free Employee Healthcare - $19.95
TForce Freight —St. Louis, MO
- $19.95 an hour
- Full-time
- 18 years or older
- Customer service
- Computer literacy
Administrative Assistant I
Edward Jones —St. Louis, MO
- $43,200 - $66,800 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Office
- Profit sharing
- Health savings account
Administrative Assistant
Northwestern Mutual - Gross Group LLC —Fairview Heights, IL
- $50,000 - $55,000 a year
- Full-time
- Background check
- Office
- Administrative experience
- Paid holidays
- Disability insurance
Quick Apply
Receptionist & Data Entry Specialist, Child Care Assistance Program
brightpoint.org —Granite City, IL
- $16.60 - $17.00 an hour
- Full-time
- Writing skills
- Office
- Administrative experience
- Paid holidays
- Dental insurance
Union Payroll Administrator
iSuite —Granite City, IL
- $55,000 - $65,000 a year
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid parental leave
- Paid holidays
Quick Apply
2d

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Receptionist / Office Assistant

Illinois Electric Works INC -
Granite City, IL

Quick Apply

Job Details

Full-time
9 days ago

Benefits

Paid training
Paid holidays
Health insurance
Dental insurance
Vision insurance
401(k) matching

Qualifications

Customer communication
Microsoft Outlook
Spreadsheets
High school diploma or GED

Full Job Description

Description:

Job Summary

Illinois Electric Works (IEW) is seeking a professional, organized, and detail-oriented Receptionist / Office Administrator - Accounting Support for our Granite City facility. This role serves as the first point of contact for customers, vendors, employees, and visitors while providing essential support to the accounting and operations teams.

The ideal candidate will have strong customer service skills, excellent attention to detail, and experience supporting accounts payable, accounts receivable, bookkeeping, invoicing, purchase orders, or general office accounting functions.

Key Responsibilities

Accounting and Administrative Support

Assist with accounts payable and accounts receivable activities.
Enter vendor invoices and other financial information into the company ERP or accounting system.
Review and match invoices, purchase orders, packing slips, and receiving documents for accuracy.
Assist with preparing customer invoices and gathering required supporting documentation.
Post customer payments and assist with account reconciliation and minor discrepancy resolution.
Prepare deposits and organize the related supporting documentation.
Maintain accurate electronic and paper accounting records.
Communicate professionally with customers and vendors regarding invoices, statements, purchase orders, and missing documentation.
Maintain customer and vendor records, including tax-exemption certificates, credit information, and contact details.
Assist the accounting department with month-end preparation, reporting, and document organization.
Create and update spreadsheets, forms, reports, and financial tracking documents.
Maintain confidentiality when handling company, customer, vendor, and employee information.

Reception and General Office Support

Answer, screen, and direct incoming telephone calls.
Greet customers, vendors, applicants, and visitors in a professional manner.
Receive, sort, and distribute incoming mail, deliveries, and overnight packages.
Prepare outgoing mail, packages, and shipment documentation.
Assist with data entry, document preparation, scanning, filing, and recordkeeping.
Order and maintain office supplies.
Provide administrative support to accounting, sales, service, operations, and management personnel.
Perform other office and accounting-related duties as assigned.

Requirements:

Qualifications

High school diploma or GED required.
Previous experience in office administration, accounting support, bookkeeping, accounts payable, accounts receivable, invoicing, or a related role preferred.
Basic understanding of invoices, purchase orders, payments, credits, and financial documents.
Strong attention to detail and a high level of accuracy.
Excellent organizational, time-management, verbal, and written communication skills.
Proficiency with Microsoft Outlook, Word, and Excel.
Comfortable learning ERP, accounting, and business-management software.
Ability to prioritize multiple responsibilities and work independently as well as part of a team.
Dependable attendance and professional conduct are required.

Preferred Experience

Accounts payable / receivable
Payment posting
Customer invoicing
Account reconciliation
Vendor invoice processing
Microsoft Excel
Purchase-order matching
ERP or accounting software

Work Environment

This position is primarily performed in a professional office located within an active industrial service and repair facility. The employee will regularly communicate with customers, vendors, technicians, sales personnel, accounting staff, and management.

Benefits

Health, dental, and vision insurance
401(k) retirement plan with company match
Paid vacation and holidays
Company-paid training and development opportunities
Stable, full-time employment
Supportive and team-oriented work environment

About Illinois Electric Works

Illinois Electric Works is an established industrial sales and service company supporting customers throughout the Midwest. Our capabilities include electric motor sales and repair, pumps, gearboxes, cranes and hoists, controls and drives, generators, and industrial field services.

We serve power plants, manufacturing facilities, mines, quarries, water and wastewater facilities, and other industrial customers. Our success is built on responsive service, technical expertise, quality workmanship, and long-term customer relationships.

Quick Apply

Refine Your Search

administrator jobs in granite city, il

Receptionist / Office Assistant

Office Administrator

Administrative Assistant

Administrative Specialist

TEAM CLERICAL

Executive Assistant

Licensed Nursing Home Administrator (LNHA)

Ministry Support Administrator

Circuit Executive

Executive Assistant - Business Office

Program & Administrative Coordinator

HR Director & Business Office Manager

Service Department Administrator

Office Administrator

Director or Administration & Operations

Administrator, OS&D Service Center Full-TIme - TForce Freight - Free Employee Healthcare - $19.95

Administrative Assistant I

Administrative Assistant

Receptionist & Data Entry Specialist, Child Care Assistance Program

Union Payroll Administrator

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