Top 242 Program assistant Jobs in Hampton, Nh

Administrative Assistant / Receptionist - Central Office
Portsmouth School Department —Portsmouth, NH
- $26.21 - $29.50 an hour
- Full-time
- Sales
- Word processing
- Computer literacy
Product Support Specialist
INFINITY MASSAGE CHAIRS —Seabrook, NH
- $15 - $20 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Computer literacy
- Office
- Profit sharing
- Health savings account
Quick Apply
Behavior Support Specialist - Gloucester
Pathways for Children, Inc. —Gloucester, MA
- $26.50 - $30.60 an hour
- Full-time
- Background check
- Classroom
- Clean driving record
- Disability insurance
- 401(k)
3d
Administrative Assistant
Benuck & Rainey Inc —Lee, NH
- $20.00 - $20.50 an hour
- Full-time
- Microsoft Excel
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
Afterschool Program Site Coordinator
Seymour Osman Community Center —Dover, NH
- $20 - $23 an hour
- Part-time
- Background check
- CPR Certification
- Mid-level
- Professional development assistance
Quick Apply
6d
Mechanical Technical Support Specialist
Formax —Dover, NH
- Full-time
- Background check
- Mid-level
- Analysis skills
- Health insurance
- Dental insurance
Quick Apply
1d
ASSISTANT EXECUTIVE DIRECCTOR
Gloucester Housing Auth —Gloucester, MA
- $126,458 - $128,988 a year
- Email
- Bilingual
- 6 years
- Office
Quick Apply
8d
Executive Assistant to the President
Greater Derry Londonderry Chamber of Commerce —Derry, NH
- $20 - $30 an hour
- Part-time
- Hybrid work
- Google Workspace
- Mid-level
- Office
- Flexible schedule
Quick Apply
19h
Legal Support Assistant
The Nagler Group —Dover, NH
- $20 - $25 an hour
- Full-time
- Administrative experience
- Organizational skills
- 1 year
Quick Apply
14d
IT Support Specialist
Frontgrade Technologies LLC —Exeter, NH
- Full-time
- Mid-level
- Leadership
- 2 years
- Health savings account
- Paid holidays
Quick Apply
Regional Support Specialist - Andover, MA
Anywhere Real Estate —Andover, MA
- Full-time
- Computer literacy
- Mid-level
- Office
- Wellness program
- Paid parental leave
Front Office Administrative Assistant & Clinical Support
Specialty Management —Portsmouth, NH
- $19 - $23 an hour
- Full-time
- Background check
- CPR Certification
- Vital signs
- Free parking
- Health insurance
Quick Apply
Customer Technical Support Specialist
Leddy Group —Seabrook, NH
- $16 - $20 an hour
- Online Application
- Microsoft Outlook
- Computer literacy
- Military encouraged
Quick Apply
Assistant Project Manager
CM Ragusa Builders —Seabrook, NH
- Full-time
- Construction site
- Mid-level
- Residential
- Mileage reimbursement
- Health insurance
Quick Apply
Administrative Assistant
The Nagler Group —Newburyport, MA
- $25 an hour
- Temporary
- Background check
- Office
- Fingerprint clearance
Quick Apply
3d
RN Program Coordinator Cardiac Device
Portsmouth Regional Hospital —Portsmouth, NH
- PRN
- Mid-level
- 3 years
- Cardiology
- Employee stock purchase plan
- Disability insurance
Quick Apply
Outside Sales Support Specialist
Airgas —Salem, NH
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Basic math
- Paid jury duty
- Commuter assistance
Administrative Support Specialist
Confidential —North Andover, MA
- $22 - $28 an hour
- Full-time
- Bilingual
- Microsoft Excel
- Microsoft Outlook
Quick Apply
10d
Assistant Project Manager
RW Dake Construction —Amesbury, MA
- $65,000 - $92,000 a year
- Full-time
- Bilingual
- OSHA
- Mid-level
- Health savings account
- Health insurance
Quick Apply
WIC Program Assistant
GREATER LAWRENCE COMMUNITY ACTION COUNCIL INC —Lawrence, MA
- $20 an hour
- Full-time
- Spanish
- Computer literacy
- English
- Food provided
Quick Apply

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Administrative Assistant / Receptionist - Central Office

Portsmouth School Department -
Portsmouth, NH

Apply Now

Job Details

Full-time
$26.21 - $29.50 an hour

Qualifications

Word processing
Spreadsheets
Financial software
Math
Productivity software
Technical Proficiency

Full Job Description

Administrative Assistant / Receptionist - Central Office

Position Description: This position serves as the Administrative Assistant and primary Receptionist for the Central Office of the Portsmouth School Department. The core function of this role is to provide dedicated administrative support to the Assistant Superintendent and the Business Administrator/Business Office while serving as the primary point of contact and hospitality lead for all visitors to the Central Office.

Reporting Relationship

Reports directly to the Assistant Superintendent.

Duties and Responsibilities

Reception & Office Hospitality

Initial Point of Contact: Serves as the first point of contact for all visitors to the Central Office; greets, screens, and directs guests to the appropriate personnel or department.
Communications Management: Screens incoming phone calls and messages, redirects inquiries, and handles sales solicitations.
Mail & Deliveries: Receives, sorts, and distributes all daily mail, packages, and special deliveries.
Environment Management: Maintains an organized and professional front-office environment.
Facility Coordination: Manages the availability and scheduling for the two (2) central office conference rooms.

Administrative Support

Executive Support: Provides comprehensive administrative support specifically to the Assistant Superintendent and Business Administrator.
Scheduling: Assists both administrators with calendaring, meeting scheduling, and professional development arrangements, including registration and travel.
Document Management: Organizes and maintains document files, facilitates the annual School Department Calendar, and coordinates ongoing document retention and archiving efforts.
Correspondence: Supports all internal and external correspondence efforts as directed.
Financial & Payroll Support: Assists with routine Payroll preparation and acts as a liaison with City Payroll for Central Office staff; prepares purchasing requisitions as needed.
Special Projects: Assists with high-level annual projects, including the assembly of Budget Binders, the Proposed Budget & Performance Measures website, and the coordination of district/board retreats.

District-Wide Support

Information Liaison: Disseminates and collects district-wide information as directed.
Digital Maintenance: Assists with the ongoing maintenance of the School Department website and manages the Parent Square "flyer folder" for approved distributions.
Job Postings/Recruitment Workflow: Activates job postings for positions in the district, makes interview appointments, notifies HR of changes to job status for new & existing employees, maintains employee files.
Homeschool Coordination: Issues letters to homeschool families and maintains the associated working lists and documentation.
Strategic Office Support: Serve as secondary support to the Superintendent's Office, providing backup to ensure the preparation and completion of School Board meeting materials.
Inventory Control: Manages office inventory, including the procurement and organization of supplies, equipment, and furniture.
Support the Assistant Superintendent with the preparation and production of Policy Committee meeting materials.

Required Skills & Abilities

Interpersonal Relationships: Maintains professional and cooperative relationships with all levels of management and the public to foster a positive environment.
Communication & Diplomacy: Demonstrates an excellent ability to listen and communicate effectively while handling sensitive issues with tact, diplomacy, and confidentiality.
Critical Thinking: Uses logic to evaluate complex situations and identify appropriate solutions or approaches.
Detail & Organization: Prioritizes the completion of work using sound time-management methodology within a busy office environment.
Technical Proficiency: Utilizes word processing, spreadsheet, and related software with speed and accuracy.
Financial Literacy: Ability to perform arithmetic and statistical applications necessary for financial transactions and budgeting tasks.

Working Environment

Environment: Office environment; experiences frequent interruptions requiring constant re-prioritization to meet changing deadlines.
Attendance: Requires regular and prompt attendance in the workplace.
Travel: Limited travel to and from meetings may be required.

Additional Duties

Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the office.

Equipment

Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

Qualification Profile

Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:
Graduation from high school.
Associates degree with course work in business, math, word processing, office procedures and record keeping preferred.
Successful experience with office management preferred.

Salary Information

Range: $26.21 - 29.50/hour
37.5 hours/week

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.
FLSA Status: Non-exempt

Apply Now

Refine Your Search

program assistant jobs in hampton, nh

Administrative Assistant / Receptionist - Central Office

Product Support Specialist

Behavior Support Specialist - Gloucester

Administrative Assistant

Afterschool Program Site Coordinator

Mechanical Technical Support Specialist

ASSISTANT EXECUTIVE DIRECCTOR

Executive Assistant to the President

Legal Support Assistant

IT Support Specialist

Regional Support Specialist - Andover, MA

Front Office Administrative Assistant & Clinical Support

Customer Technical Support Specialist

Assistant Project Manager

Administrative Assistant

RN Program Coordinator Cardiac Device

Outside Sales Support Specialist

Administrative Support Specialist

Assistant Project Manager

WIC Program Assistant

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