Top 211 Assistant administrator Jobs in Haverhill, Ma

Administrator's Assistant
Greater Lawrence Technical School (MA) —Andover, MA
- $62,408 - $87,927 a year
- Full-time
- Bilingual
- School experience
- Google Workspace
Construction Administrator / Executive Assistant
Reframe Systems —Andover, MA
- Full-time
- Hybrid work
- Google Workspace
- Construction site
- Mid-level
Special Education Teacher / Case Manager
Mount Prospect Academy —North Hampton, NH
- $50,000 - $65,000 a year
- Full-time
- School experience
- Classroom
- High school
- AD&D insurance
- Disability insurance
Quick Apply
7d
Assistant Director of Nursing
Palm Springs Post Acute —Chelmsford, MA
- $95,000 - $117,500 a year
- Full-time
- Nursing
- Skilled nursing facility
- RN License
- Dental insurance
- Tuition reimbursement
Quick Apply
School Based Board Certified Behavior Analyst (BCBA)
Community Autism Services —Lowell, MA
- $83,000 - $103,000 a year
- Full-time
- School experience
- Classroom
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
10d
Certified Nursing Assistant (CNA) (Brain Injury)
Vinfen —Haverhill, MA
- $23.32 an hour
- Part-time
- Background check
- Clean driving record
- Vital signs
Quick Apply
Certified Nursing Assistant (CNA) (Brain Injury)
Vinfen —Haverhill, MA
- $23.32 an hour
- Part-time
- Background check
- Clean driving record
- Vital signs
Quick Apply
Awake Overnight Certified Nursing Assistant (CNA) or (CHHA) (Brain Injury)
Vinfen —Haverhill, MA
- $21.01 an hour
- Part-time
- Background check
- Clean driving record
- Vital signs
Quick Apply
Awake Overnight CNA or HHA
Vinfen —Danvers, MA
- $21.01 an hour
- Overnight shift
- Background check
- Clean driving record
- Vital signs
Quick Apply
10d
Per Diem Certified Nursing Assistant (CNA) (Brain Injury)
Vinfen —Haverhill, MA
- Per diem
- Background check
- Clean driving record
- Adults
Quick Apply
Director of Nursing (DON)
AdviniaCare at Vinnin Square —Salem, MA
- $130,000 - $150,000 a year
- Full-time
- RN License
- Mid-level
- 2 years
Quick Apply
Medical Office Assistant/ Receptionist
AFC Urgent Care Swampscott | Beverly —Methuen, MA
- $19 - $20 an hour
- Weekends as needed
- Urgent Care
- 1 year
- Associate's degree
- Health insurance
- Dental insurance
Quick Apply
Assistant Director of Nursing
Chestnut Woods Rehabilitation & Healthcare Center —Saugus, MA
- $90,000 - $120,000 a year
- Full-time
- Nursing
- Skilled nursing facility
- RN License
- Dental insurance
- Tuition reimbursement
Quick Apply
Certified Nursing Assistant (CNA) (Brain Injury)
Vinfen —Haverhill, MA
- $23.32 an hour
- Full-time
- Background check
- Clean driving record
- Vital signs
- Dental insurance
Quick Apply
Per Diem Certified Nursing Assistant (CNA) (Brain Injury)
Vinfen —Haverhill, MA
- $19.73 an hour
- Per diem
- Background check
- Clean driving record
- Maintenance
Quick Apply
Administrative Assistant
Fennell Restoration LLC —Andover, MA
- $70,000 a year
- Full-time
- Microsoft Excel
- Computer literacy
- Office
- 401(k)
Quick Apply
2d
Administrative Assistant to the Director of School Counseling | Windham High School | 2026-2027 School Year | ID #169
Windham School District —Windham, NH
- Online Application
- School experience
- High school
- Office
Office Administrator - Facilities
Rockingham County, NH —Brentwood, NH
- $62,899.20 - $88,046.40 a year
- Weekends as needed
- 5 years
- Mid-level
- Office
- AD&D insurance
- Paid holidays
14d
Administrative Assistant
Gallagher Benefit Services —Wakefield, MA
- $43,500 - $85,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
Office Administrator
W.R. Walton Contracting Inc —Billerica, MA
- $25 - $28 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Quick Apply
11d

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Administrator's Assistant

Greater Lawrence Technical School (MA)
Andover, MA

Apply Now

Job Details

Full-time
$62,408 - $87,927 a year

Qualifications

Google Workspace
Confidential information handling
Google Drive
Customer service
Spreadsheets
High school diploma or GED
Managing projects
Productivity software
Technical Proficiency
Data analysis software
Database software proficiency

Full Job Description

The General Administrative Assistant provides comprehensive administrative, operational, and clerical support to departmental directors, leadership teams, and associated staff. This role serves as a key member of the support team by coordinating projects, managing calendars, processing data, supporting stakeholder communications, organizing events, and assisting with procurement and operational functions to advance departmental goals.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

The essential functions or duties listed below are intended only as illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if work is similar, related or a logical assignment to the position.

1. Calendar & Event Coordination

Meeting Logistics: Schedule and coordinate internal and external meetings, interviews, professional development (PD) sessions, staff evaluations, and vendor or committee meetings.
Event Management: Manage room bookings, catering, equipment, technology setup, and overall logistics for on-site and off-site events, workshops, or conferences.
Calendar Maintenance: Support leadership personnel by maintaining up-to-date, accurate, and accessible digital calendars.
Attendee Coordination: Manage participant lists, registrations, and follow-up communications for departmental events and recognition programs.

2. Data Entry, Records, & Reporting

System Management: Input, update, validate, and maintain data within relevant information management systems to prepare for data analysis and review.
Report Compilation: Pull reports and compile spreadsheets, databases, or supporting documentation to fulfill local, state, federal, or grant reporting requirements.
Data Organization: Extracting and pulling reports, organizing complex information, and performing data analysis to support decision-making.
Filing & Compliance: Ensure all departmental records and physical/digital filing systems are highly accurate, organized, confidential, and readily available for reporting or archiving.

3. Budget Management & Procurement

Financial Tracking: Enter departmental budgets (such as for curriculum and professional development) into designated financial tracking platforms like iVisions.
Purchase Orders: Enter purchase requisitions, track the approval process through purchase order (P.O.) creation, and assist with grant expenditure tracking.
Supply Procurement: Collaborate with business office personnel to manage purchasing, invoice processing, and the timely procurement and delivery of supplies and resources.

4. Communication & Collaboration

Stakeholder Liaison: Serve as a primary liaison and professional point of contact between administrators, staff, external vendors, guest speakers, community partners, and families.
Inquiry Support: Answer routine questions, provide information regarding procedures, and handle initial troubleshooting of departmental questions before directing them to appropriate channels.
Cross-Departmental Synergy: Coordinate with other departments to gather specific information, resolve operational issues, or advance ongoing projects.
Absence Coverage: Serve as a reliable point of contact to redirect urgent matters to appropriate personnel when leadership is out of the office.

5. Office Administration & Operational Support

Resource Preparation: Prepare, photocopy, and distribute necessary resource materials, digital files, presentations, and meeting agendas.
Administrative Subscriptions: Complete required organizational forms, online registrations, and manage digital subscriptions.
Team Support: Provide clerical backup and support to other administrative personnel during high-demand periods or staff absences.
Deadline Tracking: Proactively monitor compliance timelines and upcoming deadlines to coordinate necessary documentation from staff and stakeholders.
Personnel Guidance: Provide day-to-day guidance, training, and task coordination to teachers and other staff.
Assessment Support: Support with the preparation and coordination of assessments.

Qualifications & Requirements

EDUCATION AND EXPERIENCE:

Minimum Education: High School Diploma required; Associate's Degree preferred.
Professional Experience: Minimum of three years of experience in administrative support, project coordination, office management, or a related field.
Preferred Background: Prior experience managing data, preparing reports, supporting multiple stakeholders, or working within an educational or governmental environment.
Equivalent combinations of education, training, and experience will be considered.

ABILITY, KNOWLEDGE AND SKILLS:

Project Mastery: Demonstrated ability to handle multiple priorities, manage strict timelines, and take ownership of projects from planning to completion with high attention to detail.
Autonomy: Ability to work independently, exercise sound judgment, and proactively identify and address operational needs.
Communication & Service: Excellent written and verbal communication skills alongside a strong customer service orientation.
Technical Proficiency: High proficiency with Microsoft Office Suite, Google Workspace, shared digital drives, spreadsheets, and database platforms. Willingness to learn and master various electronic platforms used for data entry and data analysis.
Discretion: Ability to maintain a high degree of confidentiality and discretion when handling sensitive organizational or personnel information.
Adaptability: Flexibility to adapt to changing priorities and work demands in a fast-paced environment.
Specialized Knowledge: Familiarity with school operations, grant tracking, or specific educational/technical programs is preferred.
Language: Bilingual language skills are preferred.

WORK ENVIRONMENT:

The work environment characteristics described here are representative to those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand and talk or hear. The employee frequently is required to walk. The employee must occasionally lift and/or move up to 10 pounds; for example, school supplies and books.

Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus. The position requires the individual to meet multiple demands from several people and interact with the public and other staff.

The noise level in the work environment is moderate to loud.

All educational and non-academic programs, activities and employment opportunities at Greater Lawrence Technical School are offered without regard to race, color, sex, religion, national origin, ethnicity, sexual orientation, gender identity, homelessness, age and/or disability, and any other class or characteristic protected by law.

Apply Now

Refine Your Search

assistant administrator jobs in haverhill, ma

Administrator's Assistant

Construction Administrator / Executive Assistant

Special Education Teacher / Case Manager

Assistant Director of Nursing

School Based Board Certified Behavior Analyst (BCBA)

Certified Nursing Assistant (CNA) (Brain Injury)

Certified Nursing Assistant (CNA) (Brain Injury)

Awake Overnight Certified Nursing Assistant (CNA) or (CHHA) (Brain Injury)

Awake Overnight CNA or HHA

Per Diem Certified Nursing Assistant (CNA) (Brain Injury)

Director of Nursing (DON)

Medical Office Assistant/ Receptionist

Assistant Director of Nursing

Certified Nursing Assistant (CNA) (Brain Injury)

Per Diem Certified Nursing Assistant (CNA) (Brain Injury)

Administrative Assistant

Administrative Assistant to the Director of School Counseling | Windham High School | 2026-2027 School Year | ID #169

Office Administrator - Facilities

Administrative Assistant

Office Administrator

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1. Calendar & Event Coordination

2. Data Entry, Records, & Reporting

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