Top 85 Executive assistant/office manager Jobs in Hawaii

EXECUTIVE ADMINISTRATIVE ASST
BRMS —Honolulu, HI
- $65,700 a year
- Microsoft Outlook
- High school
- Writing skills
- Continuing education credits
6d
Executive Assistant
KINAOLE SERVICE CENTER —Ford Island, HI
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
13d
Admin Assistant IV
American Red Cross —Honolulu, HI
- $29 - $31 an hour
- Full-time
- 7 years
- Mid-level
- Office
- Paid holidays
- Disability insurance
12d
ADMINISTRATIVE ASSISTANT III - KAUAI
State of Hawaii —Kauai, HI
- $4,388 - $5,555 a month
- Urgently hiring
- Word processing
- English
- Mid-level
- Mileage reimbursement
- Commuter assistance
Executive Assistant/Office Manager
Confidential —Honolulu, HI
- $25 - $27 an hour
- Full-time
- Background check
- Inventory management
- Customer service
- Health insurance
- Dental insurance
Quick Apply
5d
Director of Human Resources
Na Hoku, Inc. —Honolulu, HI
- From $120,000 a year
- Full-time
- Office
- 3 years
- Analysis skills
- Health insurance
- Dental insurance
Quick Apply
2d
Administrative Assistant
American Red Cross —Honolulu, HI
- $29 - $31 an hour
- Full-time
- 7 years
- Mid-level
- Office
- Health savings account
- Paid holidays
Quick Apply
12d
Executive Assistant (I, II, or III)
Central Pacific Bank —Honolulu, HI
- $43,680 - $72,619 a year
- Full-time
- Writing skills
- Mid-level
- Office
Quick Apply
4d
ADMINISTRATIVE ASSISTANT III - OAHU
State of Hawaii —O'ahu, HI
- $4,388 - $5,555 a month
- Full-time
- Word processing
- Basic math
- English
- Mileage reimbursement
- Commuter assistance
Executive Assistant
Associa —Honolulu, HI
- Microsoft Word
- Mid-level
- Office
9d
ADMINISTRATIVE ASSISTANT I, II, III
State of Hawaii —O'ahu, HI
- $3,748 - $4,742 a month
- Full-time
- Management
- Word processing
- Basic math
- Mileage reimbursement
- Commuter assistance
Administrative Assistant
Xerox —Honolulu, HI
- $35,520 - $71,040 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
OFFICE ADMIN ASSISTANT
BRMS —Honolulu, HI
- $21 an hour
- Per diem
- High school
- Computer literacy
- Writing skills
Logistics Operations Manager
Akima, LLC —Wahiawā, HI
- $91,000 - $101,000 a year
- Full-time
- 5 years
- Forklift
- Driver's License
- Health insurance
- Dental insurance
9d
ASSISTANT FIELD OPERATIONS MANAGER (ASSISTANT PROGRAM ADMINISTRATOR) (EM-07) [1 vacancy]
City and County of Honolulu, HI —O'ahu, HI
- $10,593 - $16,124 a month
- Full-time
- Engineering
- Administrative experience
- Supervising experience
- Health insurance
- Dental insurance
Executive Director of Strategy
University of Hawaii —Honolulu, HI
- $89,436 - $160,988 a year
- Full-time
- Doctoral degree
- 5 years
- Office
Activities Coordinator Entry
Hawaii Health Systems Corp —Waimea, HI
- From $63,600 a year
- Temporary
- Current TB test
- Hospital
- Pass drug screening
Quick Apply
Program Manager-HAA
University of Hawaii —Honolulu, HI
- Online Application
- Word processing
- Public speaking
- Driver's License
11d
Executive Secretary/Administrative Assistant
Smile World Orthodontics —Honolulu, HI
- From $21 an hour
- Part-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
1d
Administrative Assistant
Mark Development Inc. —Lihue, HI
- $45,000 - $50,000 a year
- Full-time
- Background check
- Microsoft Outlook
- Writing skills
- Health savings account
- Health insurance
Quick Apply
13d

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EXECUTIVE ADMINISTRATIVE ASST

BRMS -
Honolulu, HI

Apply Now

Job Details

$65,700 a year
6 days ago

Benefits

Continuing education credits

Qualifications

Project team coordination
Meeting minutes
Confidential information handling
Report writing
Office activity coordination
Presentation software
Writing skills
Basic math
In-person customer service
Meeting transcription
Executive administrative support
English
High school diploma or GED
Non-CDL Class C
Managing executive calendars
Office phone management
Office experience

Full Job Description

Description:

SUMMARY: The Executive Administrative Assistant is responsible for performing administrative tasks for the DOO and two Account Executives. Manages their calendars, travel arrangements and coordinates business meetings. Coordinates work flow; keeps updates on delegated tasks to ensure progress to deadlines. Assists with special projects.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Works on site with consistent attendance.
Maintain a high level of customer service in all aspects of the position
Handle incoming and outgoing phone and electronic communications on behalf of executive management
Arrange travel arrangements and reservations for executive staff as needed
Prepare reports as requested
Coordinate projects
Assist with event planning
Maintain calendar; ascertain which events require Executive Management Team’s presence
Arrange meeting facilities, prepare agenda in advance and take minutes
Format necessary meetings and generate accurate meeting notes. Follow up as necessary on assigned deadlines
Maintain highest level of confidentiality
Maintain and oversee current travel programs
Responsible for gathering receipts to ensure accurate expense reporting
Provide admin support to Executive staff
Track Executive Staff’s Continuing Education credits
Maintain sales contacts within Outlook
Print, bind and prepare presentation packets

Supervisory Responsibilities: This job has no supervisory responsibilities

Requirements:

Knowledge, Skills, & Abilities:

Demonstrated Paralegal Experience Preferred
Excellent customer service skills, both in person and over the phone
Flexibility a must
Excellent interpersonal skills
Project Coordination Experience
Must be dependable and maintain excellent attendance
Ability to maintain confidentiality
Ability to work well with all levels of internal management and staff as well as outside clients and vendors
Strong computer and internet research skills including Excel, Word, Outlook, and general knowledge of Power Point
Ability to work independently
Ability to grow with changing demands of the position and the company
Excellent writing skills in creating correspondence and taking minutes
Must have experience scheduling and calendaring for others
Ability to multi-task efficiently

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience: High school or G.E.D. equivalent; and minimum of three years of increasingly responsible administrative office support, specialized administrative support (paralegal) or secretarial experience and/or training.

Language Skills: Ability to read, speak, and write effectively in English. Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations. Ability to write reports and business correspondence. Ability to effectively present information and respond to questions from groups of managers and clients.

Mathematical Skills: Ability to add and subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.

Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

Certificates, Licenses, Registrations: Valid, class C license in state working with no adverse driving record.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit for extended periods in front of a computer. The employee is frequently required to reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk and use hands to finger, handle, or feel. The employee may frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Apply Now

Refine Your Search

executive assistant/office manager jobs in hawaii

EXECUTIVE ADMINISTRATIVE ASST

Executive Assistant

Admin Assistant IV

ADMINISTRATIVE ASSISTANT III - KAUAI

Executive Assistant/Office Manager

Director of Human Resources

Administrative Assistant

Executive Assistant (I, II, or III)

ADMINISTRATIVE ASSISTANT III - OAHU

Executive Assistant

ADMINISTRATIVE ASSISTANT I, II, III

Administrative Assistant

OFFICE ADMIN ASSISTANT

Logistics Operations Manager

ASSISTANT FIELD OPERATIONS MANAGER (ASSISTANT PROGRAM ADMINISTRATOR) (EM-07) [1 vacancy]

Executive Director of Strategy

Activities Coordinator Entry

Program Manager-HAA

Executive Secretary/Administrative Assistant

Administrative Assistant

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