Top 70 Project coordinator Jobs in Hayward Ca

Project Coordinator
Atlas Field Services —San Ramon, CA
- $40 - $45 an hour
- Full-time
- Remote
- Mid-level
- Administrative experience
- Continuous improvement
Quick Apply
11d
Project Coordinator
Corporate Couture —Danville, CA
- $30 - $32 an hour
- Full-time
- Google Workspace
- Office
- Administrative experience
Quick Apply
11d
Project Coordinator
Impec Group —Fremont, CA
- $93,600 - $104,000 a year
- Contract
- Mid-level
- Continuous improvement
- 2 years
- Health insurance
- Dental insurance
Quick Apply
Project Coordinator
Lennar —San Ramon, CA
- $25.57 - $42.00 an hour
- Full-time
- Microsoft Excel
- Construction site
- Mid-level
- Paid parental leave
- Health insurance
Project Coordinator
Restoration Management Company —Hayward, CA
- $20.35 - $32.37 an hour
- Weekends as needed
- Spanish
- English
- Mid-level
Quick Apply
Digital Content Project Coordinator, Digital Experience
Tesla —Fremont, CA
- $64,000 - $120,000 a year
- Full-time
- Mid-level
- Communication skills
- Commuter assistance
- Health savings account
Project and Office Coordinator
CRB —Emeryville, CA
- $59,000 - $94,000 a year
- Full-time
- Hybrid work
- Background check
- 5 years
- Mid-level
Quick Apply
Project Coordinator
Air Apps —San Francisco, CA
- $80,000 - $100,000 a year
- Full-time
- Mid-level
- Administrative experience
- Organizational skills
- Disability insurance
- Health insurance
Senior Project Coordinator
ACCO Engineered Systems —Pleasanton, CA
- Overtime
- Microsoft Excel
- 5 years
- Mid-level
Program/Project Coordinator, SW/CM Department
Stanford Health Care —Palo Alto, CA
- $43.77 - $56.90 an hour
- Full-time
- Hospital
- Writing skills
- Inpatient
Construction Project Coordinator, Infrastructure Programs
Tesla —Fremont, CA
- $18.40 - $57.60 an hour
- Full-time
- Mid-level
- Bachelor's degree
- Travel
- Commuter assistance
- Health savings account
14d
Project Coordinator
Quanta Manufacturing Nashville —Fremont, CA
- $70,304 - $71,500 a year
- Full-time
- Computer literacy
- Mid-level
- Bachelor's degree
Quick Apply
Project Coordinator Supervisor
FORENSIC ANALYTICAL CONSULTING SERVICES INC —Hayward, CA
- $80,000 - $85,000 a year
- Full-time
- Hybrid work
- Background check
- 5 years
- ERP systems
- Paid training
- Paid holidays
Quick Apply
Construction Project Coordinator
Rossi Builders —San Francisco, CA
- $80,000 - $100,000 a year
- Full-time
- Office
- Driver's License
- Bachelor's degree
- Health insurance
- 401(k)
Quick Apply
10d
IT Project Coordinator
TechTu —Pleasanton, CA
- Email
- Mid-level
- Office
- Bachelor's degree
Project Coordinator
G B GROUP INC —Livermore, CA
- $75,000 - $95,000 a year
- Full-time
- Mid-level
- Microsoft Office
- Organizational skills
Quick Apply
Technical Project Coordinator - West
CoreWeave —San Francisco, CA
- $99,000 - $145,000 a year
- Extended hours
- Construction site
- Mid-level
- Office
- Paid parental leave
- Health savings account
Quick Apply
Real Estate Project Management Coordinator
Tailored Shared Services, LLC —Dublin, CA
- $76,398 - $101,847 a year
- Full-time
- Mid-level
- Office
- 3 years
- Store discount
- Paid jury duty
Senior Coordinator, Project Admin
Denali Therapeutics —South San Francisco, CA
- $45.19 - $58.65 an hour
- Google Workspace
- Research
- High school diploma or GED
- Employee stock purchase plan
- Health insurance
Project Coordinator
SERVPRO of Palo Alto —Milpitas, CA
- $27 - $32 an hour
- Full-time
- Background check
- Customer service
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply

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Project Coordinator

Atlas Field Services -
San Ramon, CA

Quick Apply

Job Details

Full-time
$40 - $45 an hour
11 days ago

Qualifications

Spreadsheets
Administrative experience
Collaborative technology platforms
Productivity software
Project stakeholder communication
Cross-functional communication

Full Job Description

Project Coordinator

What Makes Us Different

We're dedicated to the growth of our employees. We truly believe in your development. For those who show initiative, we will do what it takes to get you where you want to go.

We're growing but still maintain an entrepreneurial spirit. We give you room to be accountable and responsible in your role. We believe progress is bred through innovation and we encourage our employees to bring their ideas forward.

We're safety focused. Safety is paramount in how we operate as we believe in providing excellence in our service to our clients.

We're transparent and respectful. We support each other and are transparent and honest in our communication. We believe that trust is the foundation of our success with clients and within our team.

POSITION SUMMARY

Atlas Field Services (AFS) is seeking an organized and proactive Project Coordinator to support our client's site and facilities management Enterprise Safety program. The Project Coordinator operates as a third-party administrator embedded in the Safety project, working closely with Prime contractors, Client teams, and internal AFS leadership to keep projects on track.

This is primarily a remote position. The role requires strong communication skills, keen attention to detail, and proficiency in Microsoft applications and project tracking platforms. The goal of this position is straightforward: keep information accurate, communication clear, and deadlines on track.

ESSENTIAL DUTIES AND RESPONSIBILITIES

include the following. Other duties may be assigned.

Scheduling & Coordination:

Create and update project schedules on a weekly basis
Collect available project lists from Prime contractors weekly; track responses and follow up on non-responses
Coordinate with Prime contractors and Client stakeholders to schedule field operations and safety observations
Dispatch and coordinate field operations with contractors and other stakeholders as needed
Facilitate forums, training sessions, and meetings, including taking and distributing meeting minutes
Coordinate quarterly forums, including reserving facilities, managing logistics, communicating details to attendees, and handling last-minute changes
Obtain weekly approvals for invoicing, Overtime, and Per Diem authorizations

Data Management & Reporting:

Maintain accurate and current project data across all tracking platforms, including Fulcrum, ISN, SafetyNet, Survey123, Mirata, and the PMO portal
Establish and maintain organized file and data repositories in accordance with project storage and access requirements
Update project availability and status in tracking systems daily, validating against Prime confirmations and documented communications
Collect, review, and enter monthly PMO data submissions from Prime contractors; return incomplete submissions for correction
Validate PMO portal entries against Prime documentation and resolve discrepancies
Update and maintain an active and inactive list of all project subcontractors
Document and maintain all project-related records as instructed by the client
Immediately flag discrepancies between internal tracking systems and Prime communications to the Atlas Supervisor
Continuously identify opportunities to improve tracking, reporting, and data management processes for greater efficiency
Backfill and support ISN Business Analyst as needed

Project Closeout & Compliance:

Identify projects requiring closeout and communicate outstanding requirements to relevant parties
Track closeout completion, follow up as needed, and confirm all required documentation is received before a project is closed
Update project status in systems upon closeout confirmation
Provide ISN contractor compliance support as requested by the client or as needs arise
Coordinate and track annual Prime project evaluations, ensuring all evaluations are completed and logged in designated systems by specified deadlines

Communication & Administrative Support:

Provide administrative support to the client and stakeholders, including information distribution, response to inquiries, and general communication support
Maintain clear, professional communication with all parties; always include deadlines and next steps in correspondence
Document key decisions and commitments in email or tracking tools
Escalate issues early when deadlines are at risk or information is falling behind
Assume other duties as assigned by the client or Atlas Program Management

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Two (2) or more years of experience in administrative support, project coordination, or a related role
Proficiency in Microsoft Office applications, with strong Excel skills required
Experience with project tracking and data management platforms; familiarity with Fulcrum, ISN, SafetyNet, Survey123, Mirata, or similar tools is desired
Demonstrated ability to manage multiple priorities and deadlines in a fast-paced environment
Highly organized with exceptional attention to detail and accuracy
Strong written and verbal communication skills; ability to communicate clearly and professionally with contractors, clients, and internal leadership
Experience coordinating with external contractors or third-party stakeholders is preferred
Ability to work independently and exercise sound judgment in a remote work environment
Comfortable with technology and capable of quickly learning new platforms and systems

WORK ENVIRONMENT

This role is primarily remote. The Project Coordinator works from a home office environment and uses digital tools for the majority of day-to-day work. Occasional travel to a client office or project site may be required as directed by the client. Standard full-time schedule applies, with flexibility required around project deadlines and quarterly forum coordination.

Candidates must currently reside in the state of California. Candidates located within or near the client's service territory — the San Ramon and Stockton, CA areas — are strongly preferred, as this role requires periodic in-person presence to support client meetings and site visits.

Job Type: Full Time

Pay Range: $40/hr. - $45/hr.

AFS is an Equal Opportunity Employer

Atlas Field Services is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. The Company makes hiring decisions based solely on qualifications, merit, and business needs at the time.

{{busunitname}} is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

The Company makes hiring decisions based solely on qualifications, merit, and business needs at the time.

Quick Apply

Refine Your Search

project coordinator jobs in hayward ca

Project Coordinator

Project Coordinator

Project Coordinator

Project Coordinator

Project Coordinator

Digital Content Project Coordinator, Digital Experience

Project and Office Coordinator

Project Coordinator

Senior Project Coordinator

Program/Project Coordinator, SW/CM Department

Construction Project Coordinator, Infrastructure Programs

Project Coordinator

Project Coordinator Supervisor

Construction Project Coordinator

IT Project Coordinator

Project Coordinator

Technical Project Coordinator - West

Real Estate Project Management Coordinator

Senior Coordinator, Project Admin

Project Coordinator

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