Top 56 Event coordinator Jobs in Helotes, Tx

Event Operations Coordinator
VEGAs Event Group —San Antonio, TX
- $20 - $24 an hour
- Full-time
- Google Workspace
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Hybrid Marketing and Event Planner (Part Time w/ room for growth)
Team Kristen Schramme, a Keller Williams Realty Team —San Antonio, TX
- $23 an hour
- Part-time
- Hybrid work
- Google Workspace
- Office
- Organizational skills
- 401(k)
Quick Apply
Protocol Support Specialist
Webhead —JBSA Ft Sam Houston, TX
- $23.57 an hour
- 8 hour shift
- Microsoft Excel
- Ability to walk for extended periods
- 5 years
- Health insurance
- Dental insurance
Quick Apply
3d
Account Services Coordinator
Safari Club International —San Antonio, TX
- Weekends as needed
- Sales
- Bachelor of Science
- Office
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Entry Level Event Coordinator
Star Club Corp —San Antonio, TX
- $3,800 - $4,450 a month
- Full-time
- High school diploma or GED
- Communication skills
- Entry level
Quick Apply
3d
Assistant Event Coordinator
Bocatti Experience —San Antonio, TX
- $20 - $28 an hour
- 8 hour shift
- Customer service
- High school diploma or GED
- Ability to stand for extended periods
Quick Apply
11d
Event Specialist
Weston Corporate Services —San Antonio, TX
- $25 an hour
- Part-time
- Ability to lift 50 pounds
- Organizational skills
- In-person
- Opportunities for advancement
- Flexible schedule
Quick Apply
9d
Office & Event Operations Coordinator
Marriott International, Inc —San Antonio, TX
- Full-time
- Word processing
- Typing
- Entry level
Event Coordinator (Wheatley Heights Sports Complex)
City of San Antonio —San Antonio, TX
- $23.31 - $28.67 an hour
- Weekends as needed
- Computer literacy
- Mid-level
- Office
- Disability insurance
- Health insurance
2d
Lifestyle Director
CCMC —Helotes, TX
- Weekends as needed
- Background check
- Ability to walk for extended periods
- Pass drug screening
- Paid training
- Wellness program
Quick Apply
5d
Entry Level Event Coordinator
Shik Innovation Group —San Antonio, TX
- $3,800 - $4,350 a month
- Full-time
- High school diploma or GED
- Communication skills
- Entry level
Quick Apply
2d
Event Coordinator Hourly
Tower of the Americas —San Antonio, TX
- $16 - $25 an hour
- Hotel
- High school diploma or GED
- 1 year
- Paid time off
- Employee discount
Dual Event Manager
White Lodging Services Corporation —San Antonio, TX
- Mid-level
- Hotel
- Paid parental leave
- Disability insurance
Quick Apply
Entertainment Team Coordinator (FT)
San Antonio Spurs Sports & Entertainment —San Antonio, TX
- Weekends as needed
- Ability to walk for extended periods
- Mid-level
- Organizational skills
Quick Apply
5d
Assistant Event Set-up Manager
Hyatt Regency Hill Country Resort and Spa —San Antonio, TX
- Holidays
- Background check
- Management
- Mid-level
- Health insurance
- Dental insurance
Events Manager - Boeing Center at Tech Port
Legends Global —San Antonio, TX
- Weekends as needed
- Ability to walk for extended periods
- Computer literacy
- Mid-level
- On-the-job training
10d
Event Coordinator Hourly
Landry's Inc. —San Antonio, TX
- $16 - $25 an hour
- High school diploma or GED
- 1 year
- Restaurant
- Paid time off
- Employee discount
Coordinator
Archdiocese of San Antonio —San Antonio, TX
- Weekends as needed
- Spanish
- Microsoft Excel
- Microsoft Outlook
Consumer Event Specialist [Part-Time]
San Antonio Zoo —San Antonio, TX
- $16 an hour
- Part-time
- Bilingual
- Background check
- Clean driving record
Quick Apply
Event Consultant
Bright Event Rentals LLC —San Antonio, TX
- Overtime
- Microsoft Outlook
- Mid-level
- Office
- AD&D insurance
- Paid holidays
Quick Apply

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event coordinator jobs near helotes, tx

Event Operations Coordinator

VEGAs Event Group
San Antonio, TX

Quick Apply

Job Details

Full-time
$20 - $24 an hour

Benefits

Health insurance
Dental insurance
Tuition reimbursement
Paid time off
Employee assistance program
Vision insurance
Employee discount
Professional development assistance
Flexible schedule
Referral program

Qualifications

Vendor relationship building
Google Workspace
Google Sheets
Google Docs
Google Drive
Email customer support
Microsoft Outlook
Phone communication
Staff scheduling
Filing
Driver's License
Associate's degree
Google Calendar
Technical Proficiency
Time management
Client interaction via phone calls

Full Job Description

VEGAs Event Group is a top-rated Audio Visual, Entertainment, and Event Production company serving weddings, corporate events, galas, meetings, private events, and immersive experiences throughout Central Texas.

We are seeking a highly organized and detail-driven Event Readiness Coordinator / Event Project Manager to help manage confirmed events from booking handoff through event readiness.

This is not a remote position. This is an in-office event operations role for someone who can manage multiple event details at once, communicate clearly, stay organized under pressure, and make sure every event is properly documented, prepared, and ready before event day.

Position Overview

The Event Readiness Coordinator / Event Project Manager is responsible for coordinating the pre-event readiness process so events are organized, documented, communicated, and prepared before execution.

This role serves as a key communication point between clients, internal team members, technicians, warehouse staff, entertainers, vendors, and ownership.

This position does not require being the lead AV technician. However, it does require the ability to collect, organize, document, and communicate event details, production needs, timelines, layouts, staff assignments, and readiness information provided by clients, sales, production leads, and technical team members.

The ideal candidate is highly organized, resourceful, detail-driven, comfortable with deadlines, and able to follow up consistently without being reminded.

Key Responsibilities

Manage multiple confirmed events at the same time from booking handoff through event readiness
Communicate with clients to gather final details, timelines, notes, and special requests
Confirm event details, vendor needs, staff needs, entertainers, production needs, and client expectations before event day
Serve as the primary coordination point between clients, internal teams, technicians, warehouse staff, entertainers, vendors, and ownership
Prepare and maintain event folders, event notes, timelines, layouts, staff call sheets, and readiness documents
Create and distribute event notes, run-of-show documents, staff instructions, layouts, maps, and production packet information
Track last-minute changes and make sure updates are documented and communicated to the correct team members
Monitor event readiness milestones, identify missing information, and escalate concerns when needed
Work with the AV Operations & Technical Production Manager, warehouse team, sales team, and ownership to make sure event information is complete
Coordinate outsourced vendors and confirm vendor details before event day
Help maintain and improve event readiness SOPs, checklists, templates, and internal systems
Make sure staff and technicians have complete, accurate event information before arriving onsite
Help reduce event-day issues caused by missing details, poor communication, or incomplete preparation

This Role Is For Someone Who

Is extremely organized and detail-driven
Can manage several events at once without losing track of details
Follows up without being reminded
Communicates clearly, professionally, and consistently
Is comfortable working with clients, vendors, technicians, entertainers, warehouse staff, and ownership
Understands checklists, systems, deadlines, and accountability
Can create order in a fast-paced and evolving environment
Can identify missing details before they become event-day problems
Can stay calm under pressure and solve problems quickly
Takes ownership when details are unclear or incomplete
Is comfortable working in person in a team-driven office environment

Required Experience and Skills

Minimum 2+ years of experience in event coordination, event planning, event operations, project coordination, hospitality, venue operations, catering operations, or production coordination
Strong customer service and phone communication skills
Strong written communication and email follow-up skills
Strong organizational and time management skills
Ability to manage multiple priorities and deadlines at once
Experience maintaining event files, schedules, checklists, timelines, and notes
Proficiency with Google Drive, Google Docs, Google Sheets, Google Calendar, Microsoft Word, Excel, and email systems
Valid driver’s license and reliable transportation
Professional appearance, dependable attendance, and strong follow-through

Preferred Experience

3+ years of event coordination, event management, event planning, or event operations experience
Experience with weddings, corporate events, galas, venues, meetings, AV production, entertainment, catering, or hospitality
Familiarity with San Antonio venues and local vendor relationships
Experience using CRM, event planning, or project management systems such as HoneyBook, Salesforce, HubSpot, 17Hats, Monday.com, Asana, or similar platforms
Experience coordinating technicians, warehouse teams, entertainers, DJs, AV staff, vendors, or event crews
Experience creating event timelines, layouts, staff schedules, production notes, or event packets
Comfortable helping improve SOPs, checklists, templates, and internal processes

Schedule

This is an in-person position based in San Antonio, TX.

Standard schedule:

Monday: 10:00 AM – 6:00 PM
Tuesday: 10:00 AM – 6:00 PM
Wednesday: Off
Thursday: 10:00 AM – 6:00 PM
Friday: 10:00 AM – 6:00 PM
Saturday: 10:00 AM – 6:00 PM
Sunday: Off

Schedule includes a 1-hour unpaid break each scheduled day.

Some evening events, venue walkthroughs, client meetings, networking events, showcases, and event-related responsibilities may be required based on business needs.

Compensation

Pay: $20.00 – $24.00 per hour, based on experience.

Growth opportunities may be available based on performance, organization, communication, leadership, and ability to manage event readiness successfully.

Why VEGAs Event Group?

Work with a respected event production and entertainment brand
Be part of weddings, corporate events, galas, meetings, and immersive experiences
Fast-paced, team-driven environment
Opportunity to help build better systems and processes
Work directly with ownership and experienced event professionals
Help create stronger event execution through organization, communication, and readiness

Pay: $20.00 - $24.00 per hour

Benefits:

Dental insurance
Employee assistance program
Employee discount
Flexible schedule
Health insurance
Paid time off
Professional development assistance
Referral program
Tuition reimbursement
Vision insurance

Application Question(s):

How many events have you managed at one time, and how did you stay organized?
Describe the systems you use to manage deadlines, client notes, vendor confirmations, staff assignments, and event details.
If you had 6 events in one week requiring vendor confirmations, staff assignments, client updates, and final notes, how would you organize your workflow?
What CRM, project management, or event planning systems have you used?
Describe your event planning or event operations experience. What types and size of events have you managed? What internal teams and/or external partners did you work with?
Rate your experience from 1–10 with the following:

G Mail
Google Calendar
Google Sheets
Google Drive
Google Calendar
Microsoft Outlook
Microsoft Word
Microsoft Excel

How do you ensure client notes, special requests, and last-minute changes are documented and communicated to the correct team members?
Tell us about a time you proactively identified a potential problem during an event. before it became a bigger issue. What happened and how did you handle it?
Are you available to work Saturday's from 10:00 AM – 6:00 PM?
Are you able to work in-person at our San Antonio office?

Education:

Associate (Preferred)

Experience:

Events Management: 2 years (Required)
Event Planning: 3 years (Required)

Location:

San Antonio, TX 78216 (Required)

Work Location: In person

Quick Apply

Refine Your Search

event coordinator jobs in helotes, tx

Event Operations Coordinator

Hybrid Marketing and Event Planner (Part Time w/ room for growth)

Protocol Support Specialist

Account Services Coordinator

Entry Level Event Coordinator

Assistant Event Coordinator

Event Specialist

Office & Event Operations Coordinator

Event Coordinator (Wheatley Heights Sports Complex)

Lifestyle Director

Entry Level Event Coordinator

Event Coordinator Hourly

Dual Event Manager

Entertainment Team Coordinator (FT)

Assistant Event Set-up Manager

Events Manager - Boeing Center at Tech Port

Event Coordinator Hourly

Coordinator

Consumer Event Specialist [Part-Time]

Event Consultant

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