Top 896 Administrative office assistant Jobs in Hialeah, Fl

Sr. Receptionist (Law Firm)
Confidential —Miami, FL
- From $22 an hour
- Full-time
- Spanish
- English
- Administrative experience
- Disability insurance
- Health insurance
Quick Apply
Administrative Assistant 3, Technology and Digital, FT,8:30A - 5P
Baptist Health South Florida —Coral Gables, FL
- $20.02 - $25.43 an hour
- Full-time
- Computer literacy
- Mid-level
- Office
- Wellness program
- Health insurance
22h
Executive Assistant
Ornare / FDC Miami Design District, LLC —Miami, FL
- $80,000 - $100,000 a year
- Full-time
- Mid-level
- Administrative experience
- Data entry
Quick Apply
Administrative Assistant
Inflight aerospace solutions —Hialeah, FL
- From $15 an hour
- 8 hour shift
- English
- Office
- US work authorization
- Paid time off
Quick Apply
Front Desk Receptionist
Jet ski of Miami & Fisherman's Boat Group —Miami, FL
- $16 - $18 an hour
- 8 hour shift
- Bilingual
- Spanish
- Inventory management
- Health insurance
- Dental insurance
Quick Apply
IT Administrative Assistant
Hialeah —Hialeah, FL
- $33,501.78 - $67,405.26 a year
- Full-time
- Word processing
- Writing skills
- English
SECRETARY SPECIALIST - 80059651
The State of Florida —Hollywood, FL
- $1,390.99 - $1,439.79 a week
- Background check
- Computer literacy
- Writing skills
7d
Office Assistant
Best Wholesale Grocers —Miami, FL
- $23.04 - $25.00 an hour
- Full-time
- Google Workspace
- Microsoft Outlook
- Computer literacy
Quick Apply
ADMINISTRATIVE SUPPORT ASSISTANT III
Broward County Public Schools —Miramar, FL
- $19.55 - $29.97 an hour
- Bilingual
- School experience
- Mid-level
1d
Data Entry Clerk/Receptionist(Full-time ASAP)
DLA Piper —Miami, FL
- $24 - $26 an hour
- Full-time
- Writing skills
- Administrative experience
- High school diploma or GED
Quick Apply
5h
Executive Personal Assistant
MAHLER PRIVATE STAFFING —Coconut Grove, FL
- $150,000 - $160,000 a year
- Full-time
- Hybrid work
- 7 years
- Research
- Office
- Dental insurance
- Paid time off
Administrative Assistant/Secretary
iAppliances —Miami Lakes, FL
- $17 - $18 an hour
- Part-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
Quick Apply
2d
SECRETARY SPECIALIST - 80059605
The State of Florida —Miami, FL
- $1,390.99 - $1,439.79 a week
- Computer literacy
- Writing skills
- Pass drug screening
19h
Administrative Assistant
Liberty Mission Critical Services, LLC —Miami, FL
- $20 - $25 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Writing skills
- Opportunities for advancement
Quick Apply
Receptionist
Ryan Specialty —Miami, FL
- $26 - $33 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid parental leave
- Paid holidays
Front Desk Coordinator / Receptionist – Behavioral Health (Full-Time, On-Site)
Vytalyze Minds Corp —Hialeah, FL
- $18 - $23 an hour
- Extended hours
- Spanish
- HIPAA
- English
Quick Apply
Administrative Assistant
Prime Property Management —Miami, FL
- $40 - $45 an hour
- Part-time
- Computer literacy
- Administrative experience
- Computer skills
Quick Apply
7d
PG Receptionist, Full-Time, M-F, 8:00am-4:30pm
Jackson Health —Miami, FL
- Full-time
- Urgent Care
- High school diploma or GED
- Entry level
Quick Apply
Office Assistant
PALERMO LAKES INC —Miami, FL
- $23.34 an hour
- Part-time
- Spanish
- Microsoft Outlook
- English
Quick Apply
Administrative Assistant, Human Resources
ST THOMAS UNIVERSITY INC —Miami Gardens, FL
- $40,000 a year
- 8 hour shift
- Spanish
- Microsoft Outlook
- English
- 403(b) matching
- Health savings account
11d

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administrative office assistant jobs near hialeah, fl

Sr. Receptionist (Law Firm)

Confidential
Miami, FL

Quick Apply

Job Details

Full-time
From $22 an hour

Benefits

Disability insurance
Health insurance
Dental insurance
401(k)
Paid time off
401(k) 6% Match
Vision insurance
401(k) matching

Qualifications

Spanish
Confidential information handling
Google Sheets
Google Docs
English
Administrative experience
Clerical experience
Gmail
Cross-functional collaboration
Associate's degree
Google Calendar
Time management

Full Job Description

Front Desk

Manage incoming mail, including sorting, scanning, distributing, and delivering it to the appropriate departments or individuals.
Track and log incoming packages, ensuring timely notification and distribution to the intended recipients.
Send correspondence to clients and follow office procedures.
Greet and welcome clients and third parties into the office, maintaining a professional, calm, and empathetic demeanor at all times.
Organize calendars and assist with conference room scheduling.
Lift boxes, carry mail bins, and occasionally run errands for the company. Maintain a well-stocked break room and office supplies.
Collect and organize documents from clients.
Schedule consultations, coordinating availability between clients and staff.
Assist in-office clients with fingerprint procedures.

Customer Service & Client Relations:

Serve as the first point of contact for clients—both in person and over the phone providing information and direction with professionalism and compassion.
Respond to in-office and phone inquiries regarding case updates, escalating or routing issues appropriately.
Handle difficult or emotionally charged client interactions with patience, empathy, and de-escalation techniques.
Maintain a client-centered approach by listening actively and ensuring each client feels heard and supported.
Communicate effectively with clients to ensure clarity and manage expectations regarding appointments, documentation, and next steps.
Log and follow up on client requests, ensuring timely and accurate responses.
Support the firm’s mission by fostering a positive, trauma-informed experience for all clients.

Other Duties:

Provide administrative support to team members as needed.
Maintain confidentiality of all firm and client information. Perform other duties as assigned.

Requirements and Skills:

Minimum 5-10 years of customer service or front desk experience, preferably in a fast-paced or client-facing environment.
Experience in de-escalation, conflict resolution, or trauma-informed communication strongly preferred.
Prior experience in an immigration law firm preferred.
Strong written and verbal communication skills, with the ability to convey empathy..
Demonstrates a high level of professionalism and attentiveness.
Excellent time management and organizational skills; ability to manage multiple tasks and deadlines simultaneously.
Proficiency with Google Workspace (Docs, Sheets, Gmail, Calendar).
Ability to work independently and collaboratively across departments.
Detail-oriented, reliable, and proactive in anticipating needs.
Bilingual (English/Spanish) required to support our diverse client base.
Ability to maintain discretion and confidentiality with sensitive information.
Comfortable interacting with individuals from diverse backgrounds, including those who may be in crisis.

Benefits:

Comprehensive Health, Gap, Dental, Vision, Life, Short Term and Long Term Disability Insurances.
401(k) plan with 6% company match.
Generous Paid Time Off policy
4 day work week ( shifts of 10 hrs) available with approval.

Location: In-Office Position

Schedule: Monday to Friday - 10 am - 6:30 pm

Job Type: Full-time

Pay: From $22.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance

Education:

Associate (Preferred)

Language:

fluent English (Required)
FLUENT Spanish (Required)

Ability to Commute:

Miami, FL 33126 (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative office assistant jobs in hialeah, fl

Sr. Receptionist (Law Firm)

Administrative Assistant 3, Technology and Digital, FT,8:30A - 5P

Executive Assistant

Administrative Assistant

Front Desk Receptionist

IT Administrative Assistant

SECRETARY SPECIALIST - 80059651

Office Assistant

ADMINISTRATIVE SUPPORT ASSISTANT III

Data Entry Clerk/Receptionist(Full-time ASAP)

Executive Personal Assistant

Administrative Assistant/Secretary

SECRETARY SPECIALIST - 80059605

Administrative Assistant

Receptionist

Front Desk Coordinator / Receptionist – Behavioral Health (Full-Time, On-Site)

Administrative Assistant

PG Receptionist, Full-Time, M-F, 8:00am-4:30pm

Office Assistant

Administrative Assistant, Human Resources

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