Top 963 Office secretary Jobs in Hialeah, Fl

Executive Personal Assistant
MAHLER PRIVATE STAFFING —Coconut Grove, FL
- $150,000 - $160,000 a year
- Full-time
- Hybrid work
- 7 years
- Research
- Office
- Dental insurance
- Paid time off
Receptionist/Administrative Assistant
Dual Pro Piston LLC —Hialeah, FL
- $23.66 - $28.50 an hour
- Part-time
- Bilingual
- Microsoft Outlook
- Administrative experience
- 401(k)
- Employee assistance program
Quick Apply
16h
Office Clerk/Receptionist
Aircraft Electric Motors —Miami Lakes, FL
- Computer literacy
- English
- Mid-level
Office Clerk
RSTR Company —Doral, FL
- $3,935.16 - $4,739.12 a month
- Full-time
- Hospitality
- Customer service
- Office
Quick Apply
8d
Front Desk Receptionist
My Happy House Learning Center —Hialeah, FL
- $17 - $25 an hour
- Part-time
- Spanish
- English
- Children
- Paid time off
Quick Apply
1d
Front Desk Associate
Dual Pro Piston LLC —Hialeah, FL
- $22.89 - $27.57 an hour
- Part-time
- Bilingual
- Microsoft Outlook
- Computer literacy
- 401(k)
- Employee assistance program
Quick Apply
7d
Front Desk Receptionist
Wuxi Apptec —Miami, FL
- $34 - $35 an hour
- Full-time
- Communication skills
- Entry level
Quick Apply
7d
Receptionist
Ryan Specialty —Miami, FL
- $26 - $33 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid parental leave
- Paid holidays
Data Entry Clerk
NV5 —Hollywood, FL
- $29.40 - $41.38 an hour
- Part-time
- Hybrid work
- Microsoft Outlook
- Computer literacy
- Office
- 401(k)
- Flexible schedule
Quick Apply
Office Assistant
PALERMO LAKES INC —Miami, FL
- $23.34 an hour
- Part-time
- Spanish
- Microsoft Outlook
- English
Quick Apply
Data Entry Clerk
Wuxi Apptec —Miami, FL
- $30 - $35 an hour
- Full-time
- Administrative experience
- Communication skills
- Entry level
Quick Apply
7d
Administrative Assistant / Secretary (Clerical Support)
Orthopedic Health Center —North Miami Beach, FL
- $20 - $24 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- No experience needed
- Profit sharing
- Health insurance
Quick Apply
Office Assistant
Best Wholesale Grocers —Miami, FL
- $23.04 - $25.00 an hour
- Full-time
- Google Workspace
- Microsoft Outlook
- Computer literacy
Quick Apply
Office Concierge
OKO GROUP LLC —Miami, FL
- $60,000 - $80,000 a year
- Full-time
- Office
- Residential
- High school diploma or GED
Quick Apply
Office Secretary
Infinity Ventures Group —Miramar, FL
- $4,500 a month
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
Quick Apply
6d
Bilingual (Thai and english) Sales Support
Southeastern Food Supplies Miami, FL —Miami, FL
- From $19 an hour
- Full-time
- Spanish
- Sales
- Inventory management
- Paid holidays
- Health insurance
Quick Apply
Ass Crew Purser
Crew Life at Sea —Miami, FL
- Full-time
- Microsoft Outlook
- Inventory management
- Office
Quick Apply
Personal Assistant – Bilingual (English/Spanish) | Mortgage & Real Estate Office
Mister Mortgage USA —Miami, FL
- $15 an hour
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Data Entry
GL Staffing Services, Inc. —Fort Lauderdale, FL
- $20 - $25 an hour
- Full-time
- QuickBooks
- Communication skills
- Entry level
Quick Apply
6d
Executive Assistant
NEP Group Inc. —Miami, FL
- Full-time
- 5 years
- Senior level
- Communication skills
Quick Apply

I want to receive the latest job alert for office secretary in hialeah, fl

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

office secretary jobs near hialeah, fl

Executive Personal Assistant

MAHLER PRIVATE STAFFING -
Coconut Grove, FL

Apply Now

Job Details

Full-time
$150,000 - $160,000 a year

Benefits

Dental insurance
Paid time off
Vision insurance

Qualifications

Confidential information handling
Executive administrative support
Productivity software
Technical Proficiency

Full Job Description

Executive Personal Assistant | Family Office & CEO Support

Coconut Grove, FL

We are seeking an experienced Executive Personal Assistant to support the CEO of a growing Family Office and their family. This hybrid role combines executive, personal, household, and family support and requires someone who is equally comfortable navigating business and personal responsibilities. Prior Family Office experience, sound judgment, and a proactive, service-oriented approach are essential.

The ideal candidate is smart, dynamic, and relationship-oriented, with a naturally extroverted personality and the ability to thrive in a collaborative environment. Highly organized, discreet, and adaptable, they will serve as a trusted partner to the principal and his family while contributing positively to a growing office culture.

Responsibilities

Skillful management of a dynamic calendar
- Coordinate meetings, handling scheduling, technology setup, and correspondence
- Prioritize competing demands, anticipate needs, and optimize day-to-day efficiency for the CEO
- Make reservations and schedule appointments
- Coordinate business, family, and school calendars
Manage day-to-day administrative operations for a growing Family Office, ensuring the office runs smoothly and efficiently, including oversight of phones, mail, supplies, and office logistics
Arrange all aspects of business, personal, and family travel (domestic and international)
Prepare expense reports, presentations, correspondence, and other business and personal documents
Handle confidential communications and correspondence with discretion and professionalism
Support household logistics, vendor management, inventory, and residential projects, including renovations and construction-related coordination as needed
Coordinate with Family Office staff, household staff, and vendors, including meeting vendors at the residence as needed
Maintain professional and personal contact databases
Assist with business, Family Office, household, and special projects
Support family logistics and scheduling as needed
Manage invitations, charitable requests, gifting, holiday cards, seasonal dcor, and special occasions
Perform research, gather pricing quotes, and run errands as needed

Qualifications

Minimum seven years' experience supporting a Family Office, private principal, founder, CEO, or UHNW family
Prior Family Office experience strongly preferred
Excellent verifiable references
Undergraduate degree or equivalent professional experience
A natural "can-do" attitude toward a wide variety of tasks
Exceptional communication, interpersonal, and organizational skills
Reliable, proactive, with a strong work ethic
Naturally outgoing, engaging, and relationship-oriented, with the ability to positively contribute to a collaborative office culture.
Discreet and capable of maintaining strict confidentiality
Skilled in problem-solving and adaptable to frequent changes
Proficient in Microsoft Office Suite and generally tech savvy

Compensation and Terms

Base compensation $150,000 to $160,000 commensurate with qualifications and experience.
General work schedule is Monday to Friday, 9:00 AM to 5:00 PM, with flexibility for occasional early or late starts
Excellent benefits package includes an annual discretionary bonus, excellent health/dental/vision insurance, PTO, sick days, and NYSE holidays.

#indhp

Our Story:

Mahler Private Staffing works with America’s leading families to find experienced private domestic staffing professionals for their homes and family offices. We take a personalized approach and work to get to know our candidates as well as we know our clients, so we can make lasting, long-term placements.

Due to the overwhelming number of applicants, we regret that we are unable to provide individual responses. Rest assured that selected candidates will be personally contacted for further consideration. We would like to emphasize that there are no fees associated with the application process for applicants.

Apply Now

Refine Your Search

office secretary jobs in hialeah, fl

Executive Personal Assistant

Receptionist/Administrative Assistant

Office Clerk/Receptionist

Office Clerk

Front Desk Receptionist

Front Desk Associate

Front Desk Receptionist

Receptionist

Data Entry Clerk

Office Assistant

Data Entry Clerk

Administrative Assistant / Secretary (Clerical Support)

Office Assistant

Office Concierge

Office Secretary

Bilingual (Thai and english) Sales Support

Ass Crew Purser

Personal Assistant – Bilingual (English/Spanish) | Mortgage & Real Estate Office

Data Entry

Executive Assistant

I want to receive the latest job alert for office secretary in hialeah, fl

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected