Top 15973 Jobs in Hobe Sound, Fl

Executive Assistant to the CEO
Confidential —Hobe Sound, FL
- From $85,000 a year
- Full-time
- Hybrid work
- Background check
- Google Workspace
- Clean driving record
Quick Apply
10d
IT Technician/Help Desk
KDT Solutions —Palm Beach Gardens, FL
- $20 - $27 an hour
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- 401(k)
- Paid time off
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Scheduler/Data Processor
Ability Home Care, Inc. —Stuart, FL
- $15 - $24 an hour
- Full-time
- Bilingual
- Microsoft Excel
- Microsoft Outlook
- Paid time off
- Professional development assistance
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Administrative Assistant
Coastal Property Management Florida —Stuart, FL
- $20 - $22 an hour
- Extended hours
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Health insurance
- Dental insurance
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Floral Designer Assistant
The Flower Shop —Jupiter Island, FL
- $17 - $21 an hour
- Part-time
- In-person
- Entry level
- Under 1 year
- Opportunities for advancement
- Flexible schedule
Quick Apply
4d
Office Assistant
EGA Marine LLC —Stuart, FL
- $25.36 - $30.54 an hour
- Part-time
- Inventory management
- Customer service
- Mid-level
- Health insurance
- Dental insurance
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Customer Care Representative
Life's Abundance —Jupiter, FL
- From $22 an hour
- Full-time
- High school diploma or GED
- Travel
- Computer skills
- Paid holidays
- Health insurance
Front Desk Receptionist
Savits Enterprises, Inc. —Stuart, FL
- $22 - $23 an hour
- Weekends only
- Microsoft Outlook
- Computer literacy
- Office
Quick Apply
13d
[IMMEDIATE ONBOARDING] Delivery Driver Independent Contractor 1099
XEXIAO Holding —West Palm Beach, FL
- $1,071 - $2,016 a week
- Part-time
- Background check
- Clean driving record
- Driver's License
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Parking Enforcement Agent - Taggr
Taggr Jensen Beach —Jensen Beach, FL
- $25 - $60 an hour
- Choose your own hours
- 18 years or older
- No experience needed
- Criminal background check
- Flexible schedule
Quick Apply
9d
Stocker
Walmart —Stuart, FL
- $14 - $27 an hour
- Part-time
- High school
- Forklift
- Ability to lift 50 pounds
- Paid jury duty
- Disability insurance
Material Handler
Pursuit Aerospace —Stuart, FL
- $20 - $28 an hour
- Weekends as needed
- Ability to walk for extended periods
- Computer literacy
- ERP systems
- Paid holidays
- Disability insurance
Quick Apply
Security Agent
Mariner Sands Country Club INC —Stuart, FL
- $19.00 - $19.50 an hour
- Part-time
- CPR Certification
- Maintenance
- High school diploma or GED
Quick Apply
Retail Stocking Associate
Harbor Freight —Stuart, FL
- $16 an hour
- Part-time
- Entry level
- Paid holidays
- Disability insurance
Quick Apply
Plant Care Specialist
The Flower Shop —Hobe Sound, FL
- $18 - $25 an hour
- Temporary
- In-person
- Communication skills
- Outdoor work
Quick Apply
4d
Office Administrator
New Life Financial Planning —Jupiter, FL
- $24.22 - $29.17 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid training
- Flexible schedule
Quick Apply
Personal Shopper (In-Store)
Walmart —Stuart, FL
- $14 - $27 an hour
- Part-time
- High school
- Entry level
- Paid jury duty
- Disability insurance
Customer Service Representative
Martin County Board of County Commissioners —Stuart, FL
- $39,010.54 a year
- Full-time
- Entry level
- Paid holidays
- Disability insurance
10d
Front Desk Associate
RELIVE Health Stuart —Stuart, FL
- $18 - $20 an hour
- Part-time
- HIPAA
- High school diploma or GED
- Entry level
- Employee discount
- Opportunities for advancement
Quick Apply
12d
Dispensary Associate - Part Time
Trulieve —Hobe Sound, FL
- $14 an hour
- Part-time
- 18 years or older
- Clean driving record
- English
- Paid time off
Quick Apply

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Executive Assistant to the CEO

Confidential
Hobe Sound, FL

Quick Apply

Job Details

Full-time
From $85,000 a year
10 days ago

Qualifications

Basic graphic design principles
Teamwork
Executive administrative support
Bachelor's degree
Visual communication design
Business Administration
Time management

Full Job Description

Position Summary

We are seeking an exceptional Executive Assistant to provide high-level support to the CEO in a fast-paced, mission-driven environment. This is a hybrid role that serves the organization in 2 locations – Hobe Sound and Jupiter, Florida. This role requires a proactive, highly organized professional who thrives on managing multiple priorities, anticipating needs, and maintaining the highest level of confidentiality.

The ideal candidate is detail-oriented, technologically savvy, resourceful, and possesses outstanding communication skills. A self-starter who takes initiative, solves problems, and supports the coordination of both professional and personal executive responsibilities.

Key Responsibilities

Executive Support

Manage the CEO's complex calendar, appointments, and scheduling.
Coordinate lunches, dinners, meetings, and events with supporters, donors, and key stakeholders.
Assist with CEO communications before, during, and after business hours as needed.
Draft correspondence, event follow-up emails, and other executive communications.
Proofread documents, presentations, and written communications with exceptional attention to detail.
Eventually manage portions of the CEO's email, responding on the CEO's behalf when directed.
Prepare and distribute a weekly executive recap.

Administrative & Financial Coordination

Track and maintain records of in-kind donations and expenses.
Maintain the integrity and confidentiality of internal information, financial records, contact databases, and sensitive documents.
Coordinate regularly with the internal team and Home Office Manager to ensure seamless operations.
Maintain accurate address books, invitation lists, and supporter databases.
Meticulous note-taking, documenting and proofreading and meeting coordination.

Events & Donor Relations

Assist with planning and coordinating donor and foundation events.
Draft invitations, event communications, and follow-up correspondence.
Coordinate pre-gala welcome bags by sourcing items, managing rooming lists, organizing hotel room blocks, and overseeing delivery.
Assist with events hosted at the CEO's home by coordinating invitations, cocktail menus, event graphics, and guest takeaway gifts.
Support auction and fundraising donation requests, including assembling and coordinating specialty gift baskets.

Gifting & Special Projects

Manage all executive gifting, including:
Tracking gift inventory
Researching and purchasing gifts
Maintaining gift records
Packaging and wrapping gifts
Coordinating shipping and delivery
Creating customized gifts for various occasions, including auctions, housewarming, get-well wishes, and other special events.
Develop graphics and personalized designs for custom projects and gifting initiatives.

Marketing & Communications

Manage social media posting and engagement, including responding to comments when appropriate.
Create graphics and visual materials for events, invitations, gifts, and communications.
Support branding consistency across communications and event materials.

Qualifications

The ideal candidate will possess:

Must reside in Palm Beach County with easy access to Hobe Sound and Jupiter, FL.
Must be able to pass a level 2 background check.
Must have reliable transportation and a clean driving record.
Must be able to perform work in person up to 75% of the time. Must be available outside of normal business hours for emails, calls, texts, and events.
Bachelor’s degree in any of the following Marketing, Business Administration, Public Relations or a related field.
Minimum of 5–7 years of experience in Marketing, Executive Assistant, or other executive-level support role, or a related professional role.
Exceptional organizational and project management skills.
Outstanding written and verbal communication abilities with strong proofreading and editing skills.
Advanced technology proficiency, including Microsoft Office Suite (Excel, PowerPoint, and Word), Google Workspace (Google Sheets and Google Slides), and digital collaboration tools (Asana).
Graphic design experience (Canva, Adobe Creative Suite, or similar platforms required).
High attention to detail and accuracy.
Ability to anticipate needs and think several steps ahead.
Excellent time management with the ability to manage multiple priorities simultaneously.
Sound judgment and strong problem-solving skills.
A high level of discretion and professionalism when handling confidential information.
Flexibility and availability to support executive communications outside traditional business hours when necessary.

Personal Attributes

We are looking for someone who is:

Honest and trustworthy
Highly motivated
Self-directed and proactive
Hardworking and dependable
Flexible and adaptable
Professional with an outgoing, positive attitude
Resourceful and solutions-oriented
Committed to excellence in every detail
Able to maintain complete confidentiality while representing the CEO with professionalism and integrity

Application Instructions:

The hiring company is confidential..

Pay: From $85,000.00 per year

Work Location: In person

Quick Apply

Refine Your Search

jobs in hobe sound, fl

Executive Assistant to the CEO

IT Technician/Help Desk

Scheduler/Data Processor

Administrative Assistant

Floral Designer Assistant

Office Assistant

Customer Care Representative

Front Desk Receptionist

[IMMEDIATE ONBOARDING] Delivery Driver Independent Contractor 1099

Parking Enforcement Agent - Taggr

Stocker

Material Handler

Security Agent

Retail Stocking Associate

Plant Care Specialist

Office Administrator

Personal Shopper (In-Store)

Customer Service Representative

Front Desk Associate

Dispensary Associate - Part Time

I want to receive the latest job alert for jobs in hobe sound, fl

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