Top 16 Project coordinator Jobs in Holbrook, Ny

Office Administrator/Project Coordinator
Unique Building Solutions —Quogue, NY
- $59,999 - $60,000 a year
- 8 hour shift
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
6d
Project Management Coordinator
H O PENN MACHINERY —Medford, NY
- $30 - $38 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
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Admin/Project Coordinator
Confidential —Huntington, NY
- $45,000 - $60,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- 401(k)
Quick Apply
5d
Project Coordinator & Design Assistant
Goldstar Construction and Developers —Seaford, NY
- $25 - $30 an hour
- Full-time
- Construction site
- Research
- Office
Quick Apply
8h
Project Coordinator
elite | studio e —Farmingdale, NY
- $65,000 - $78,000 a year
- Full-time
- Microsoft Outlook
- Customer service
- Mid-level
Quick Apply
PROJECT COORDINATOR - Patchogue/Medford (After-School Program)
Economic Opportunity Council of Suffolk Inc —Patchogue, NY
- $55,000 a year
- Full-time
- Spanish
- Writing skills
- Public speaking
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Administrative Services Coordinator
Croker Fire Drill Corporation —Hauppauge, NY
- $50,000 a year
- Full-time
- Hybrid work
- Office
- Data entry
- Communication skills
Quick Apply
Administrative Services Coordinator Job – Hauppauge, NY
Croker —Hauppauge, NY
- $50,000 a year
- Office
- Data entry
- Communication skills
Project Coordinator
BOSS Facility Services, Inc. —Hauppauge, NY
- $24 - $26 an hour
- Full-time
- Mid-level
- In-person
- Communication skills
- Profit sharing
- Paid holidays
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Project Coordinator Job – Hauppauge, NY
Croker —Hauppauge, NY
- $42,000 - $45,000 a year
- Microsoft Outlook
- Mid-level
- Office
Project Coordinator
Croker Fire Drill Corporation —Hauppauge, NY
- $42,000 - $45,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
Project Coordinator (Farmingdale NY office)
FMSearch —Farmingdale, NY
- $60,000 - $70,000 a year
- Online Application
- Mid-level
- Office
- 3 years
- Health savings account
- Health insurance
Quick Apply

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Office Administrator/Project Coordinator

Unique Building Solutions
Quogue, NY

Quick Apply

Job Details

Full-time
$59,999 - $60,000 a year
6 days ago

Benefits

Paid holidays
Health insurance
Paid time off

Qualifications

Filing
Fleet management
Organizational skills
Construction administrative experience
Time management

Full Job Description

Job Summary

OFFICE ADMINISTRATOR / PROJECT COORDINATOR

High-End Residential Construction | Quogue, New York

A high-end construction company serving the Hamptons is seeking a highly organized, proactive Office Administrator / Project Coordinator to support daily office operations and the administrative needs of active construction projects. This role is ideal for a detail-oriented professional who can manage competing priorities, maintain accurate records, communicate effectively with vendors and subcontractors, and help keep projects and the office running smoothly.

Location – Quogue, NY 11959

Schedule – Full-time – Monday – Friday, 8 hour shift

Compensation – Approximately $60,000.00/year, commensurate on experience,

Key Responsibilities

Office Administration

· Oversee day-to-day office functions, including answering calls, checking messages, directing inquiries, managing office inventory, ordering office supplies, and coordinating service for office equipment.

· Maintain organized digital and physical filing systems; perform accurate data entry; and protect confidential company, employee, client, and project information.

· Assist with basic bookkeeping, expense tracking, invoice documentation, and other administrative support as requested.

· Support employee onboarding, offboarding, workspace setup, company events, and other general office initiatives.

Procurement & Vendor Coordination

· Coordinate material procurement by obtaining pricing and availability, preparing or processing purchase orders as directed, placing approved orders, and maintaining clear order records.

· Track material orders, lead times, backorders, delivery dates, and confirmations; proactively follow up with suppliers and communicate potential delays to project teams.

· Maintain current vendor contacts, product information, and procurement documentation, including quotes, purchase orders, receipts, and delivery records. All filed within company filing structure/system.

Project Documentation & Administrative Support

· Prepare, organize, and maintain AIA-related project documents, including payment application support and other forms, as directed by project management and accounting.

· Maintain accurate project tracking documents, including change order logs, RFI logs, submittal logs, and related status reports; diligently follow up with responsible parties on outstanding items.

· Assist project managers with document distribution, meeting records, closeout documentation, and other project correspondence.

· Provide permitting assistance, including gathering required information, assembling submission packages, tracking application status, scheduling inspections when directed, and maintaining permit records.

Licensing, Insurance & Subcontractor Compliance

· Maintain a master schedule of contractor and business licenses, registrations, and renewals; prepare and submit renewal materials on time and retain current documentation.

· Support subcontractor prequalification and compliance by collecting, reviewing, and tracking required agreements, licenses, W-9s, certificates of insurance (COIs), and other documentation.

· Track subcontractor COI expiration dates and request updated certificates before expiration date.

· Coordinate with the company's insurance-vetting service, insurance brokers, subcontractors, and internal staff to resolve documentation or compliance issues.

Fleet & Asset Administration

· Maintain vehicle and equipment records, including registrations, inspections, insurance documentation, assigned drivers, mileage, and service history.

· Track preventive maintenance and repair schedules; coordinate service appointments and keep management informed of upcoming or overdue service needs. Utilize on-staff personnel for pickup and dropoff of vehicles or equipment.

Qualifications & Skills

· Prior experience as an Office Administrator, Project Coordinator, Construction Administrator, or in a similar administrative role; construction-industry experience is strongly preferred.

· Excellent organization, follow-through, time management, and attention to detail, with the ability to manage multiple deadlines and changing priorities.

· Professional written and verbal communication skills and confidence working with project managers, vendors, subcontractors, insurance representatives, and municipal offices.

· Proficiency with Microsoft Office, especially Outlook, Word, and Excel; aptitude for learning project-management, accounting, procurement, and compliance platforms.

· Working knowledge of construction documentation, AIA forms, permitting, insurance certificates, or subcontractor compliance is a plus.

· Basic bookkeeping knowledge and comfort handling invoices, purchase records, and expense documentation.

· Sound judgment, discretion, and a strong commitment to accuracy and confidentiality.

Compensation & Benefits

· Salary: approximately $60,000 per year, depending on experience and qualifications.

· Health insurance offering.

· Paid holidays.

· Paid time off.

Position Details

· Full-time, on-site position in Quogue, New York 11959.

· Monday through Friday; 8-hour shift.

We are looking for a dependable, solutions-oriented professional who takes ownership of details and enjoys supporting both office operations and construction project teams.

Pay: $59,999.00 - $60,000.00 per year

Benefits:

Health insurance
Paid time off

Work Location: In person

Quick Apply

Refine Your Search

project coordinator jobs in holbrook, ny

Office Administrator/Project Coordinator

Project Management Coordinator

Admin/Project Coordinator

Project Coordinator & Design Assistant

Project Coordinator

PROJECT COORDINATOR - Patchogue/Medford (After-School Program)

Administrative Services Coordinator

Administrative Services Coordinator Job – Hauppauge, NY

Project Coordinator

Project Coordinator Job – Hauppauge, NY

Project Coordinator

Project Coordinator (Farmingdale NY office)

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