Top 281 Administrative assistant Jobs in Holtsville, Ny

Sponsored Programs Administrative and Post-Award Coordinator
Stony Brook University —Stony Brook, NY
- $65,000 - $70,000 a year
- Online Application
- Google Workspace
- Microsoft Excel
- Customer service
Accounts Payable Assistant (Part-time)
Confidential —Holtsville, NY
- $21 an hour
- Part-time
- Background check
- Microsoft Outlook
- Office
Quick Apply
2d
Sr Admin Assistant (Hybrid) - Hauppauge NY
Target —Hauppauge, NY
- $24.28 - $43.75 an hour
- Full-time
- No high school diploma
- Mid-level
- Office
- Paid holidays
- Disability insurance
3d
Clerical Asst
Catholic Health —West Islip, NY
- $23.05 - $36.00 an hour
- Microsoft Excel
- Skilled nursing facility
- Microsoft Outlook
- Health insurance
- Tuition reimbursement
Admin coordinator
Q C G INC —Holbrook, NY
- $25 - $27 an hour
- Part-time
- Marketing
- Bachelor's degree
- Organizational skills
Administrative Assistant
DIS Inc —Bohemia, NY
- $23 - $28 an hour
- Part-time
- Microsoft Outlook
- Office
- Administrative experience
- Paid time off
- Flexible schedule
Quick Apply
4d
Administrative Assistant
Brookhaven National Laboratory —Upton, NY
- $78,883 - $89,167 a year
- Full-time
- Microsoft Outlook
- 8 years
- Military encouraged
3d
Dean's Office Staff Assistant
Stony Brook University —Stony Brook, NY
- $55,000 - $60,000 a year
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Mid-level
11d
Administrative Assistant, Part-Time
Options for Community Living, Inc. —Ronkonkoma, NY
- $22 - $24 an hour
- Part-time
- Microsoft Access
- Adults
- Office
- Paid training
- 403(b) matching
1d
Administrative Assistant / Purchasing Assistant
DIS Inc —Bohemia, NY
- $23 - $28 an hour
- Part-time
- Microsoft Outlook
- Office
- Administrative experience
- Paid time off
- Flexible schedule
Quick Apply
4d
Administrative Assistant Specialist
Parker Hannifin Corporation —Hauppauge, NY
- $22.95 - $38.25 an hour
- Full-time
- Computer literacy
- Research
- Office
- Paid parental leave
- Paid holidays
Office Assistant
Lighthouse Court Reporting —Sayville, NY
- $19 - $24 an hour
- Part-time
- Microsoft Outlook
- Office
- QuickBooks
Quick Apply
Administrative Support Assistant
Northwell Health —Hauppauge, NY
- $34,820 - $51,950 a year
- Full-time
- Mid-level
- Office
- High school diploma or GED
Unit Secretary
Catholic Health —Port Jefferson, NY
- $22.57 - $33.86 an hour
- Computer literacy
- BLS Certification
- Inpatient
- Health insurance
- Tuition reimbursement
1d
Order Entry Administrative Specialist
ZIBIZ CORPORATION —Hauppauge, NY
- $22 - $25 an hour
- Full-time
- Microsoft Excel
- Bachelor of Science
- Writing skills
- Profit sharing
- Paid holidays
Administrative Support Specialist – Cancer Center Administration
Stony Brook University Hospital —Stony Brook, NY
- $49,816 - $64,724 a year
- Online Application
- Microsoft Outlook
- Pass drug screening
- Mid-level
- Health insurance
Administrative Support Coordinator
Northwell Health —Port Jefferson, NY
- $36,980 - $55,690 a year
- Full-time
- Mid-level
- Office
- High school diploma or GED
Administrative Assistant
The Law Office of Vincent J. Trimarco —Smithtown, NY
- $24 - $25 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Administrative experience
Quick Apply
5d
Administrative Coordinator
AL-Lee Installations, Inc. —Bohemia, NY
- $20 - $30 an hour
- Urgently hiring
- Microsoft Outlook
- Computer literacy
- Office
Quick Apply
11d
Part-Time Executive & Administrative Assistant
W&C —Ronkonkoma, NY
- From $20 an hour
- Part-time
- Microsoft Excel
- Office
- Residential
- Flexible schedule
Quick Apply
7d

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Sponsored Programs Administrative and Post-Award Coordinator

Stony Brook University -
Stony Brook, NY

Apply Now

Job Details

Full-time
$65,000 - $70,000 a year

Qualifications

Google Workspace
Customer communication
Microsoft Excel
Administrative experience
Document viewing software
Productivity software
Technical Proficiency
Office experience

Full Job Description

Sponsored Programs Administrative and Post-Award Coordinator

Required Qualifications (as evidenced by an attached resume):
Bachelor's degree (foreign equivalent or higher). One (1) year of full-time experience with office/administrative support, financial or grant related work. In lieu of a Bachelor's degree, a combination of higher education and experience in office/administrative support, financial or grant related work in research, academic, or non-profit setting totaling five (5) years may be considered. Experience working with pre-award and post-award processes, such as proposal submissions, budget preparation, award management, reporting, and compliance requirements. Demonstrable proficiency in using Microsoft Office Suite (Word, Excel, PowerPoint), Adobe PDFs, Excel, Google Drive/Workspace, and/or similar software/systems.

Preferred Qualifications:
Bachelor's degree (foreign equivalent or higher) in a related field. Experience in research administration or grants management within higher education. Experience working with grant submission platforms like Grants.gov, eRA Commons, Research.gov, or similar systems. Experience with electronic research administration systems, such as Huron, InfoEd, or Cayuse. Budget development and management experience. Experience with website maintenance. Experience with virtual collaboration tools (i.e. Zoom). Calendar and email management experience.

Brief Description of Duties:
The Sponsored Programs Administrative and Post-Award Coordinator provides administrative and operational support to the post award and contracts teams. This position will assist OSP Specialists, faculty and researchers with ongoing award management and ensure compliance with sponsor and university regulations.

Competencies/Knowledge, Skills, and Abilities:
Excellent customer service skills with emphasis on respectful and tactful communications. Excellent oral and written communication skills. Must exhibit reliability, accuracy, and good time management skills along with a professional manner at all times. Ability to problem solve, adapt quickly and learn new systems, policies, and procedures. Excellent organizational and project management skills, with the ability to establish and implement systems and identify resources to ensure the successful completion of projects. Ability to work independently and find solutions. Ability to think proactively, take initiative and see tasks through to completion with appropriate follow-up. Ability to juggle multiple projects and work independently, as well as with others, in a collaborative, often fast-paced, team environment. Ability to analyze and systematically compile information and to prepare reports and correspondence; comprehend and make inferences from written material; interpret Federal Sponsor requirements for grant administration. Excellent time management skills. Excellent attention to detail and accuracy. Possess basic math and analytical skills.

Administrative and Contracts Support:
- Assist with reviewing incoming pre & post award documents, ensuring they meet basic university standards and sponsor requirements.
- Aid faculty and researchers in managing pre& post-award processes, including coordinating meetings and handling inquiries.
- Work closely with Pre & Post Award Team Lead to ensure activities are managed smoothly.
- Monitor incoming communications forwarded to the incoming Award mailbox with the Pre & Post award Team lead and distribute for action to assigned post award specialists.
- Update post award action log with actions and requests received; moving actions tagged as completed by the specialist into the annual completed sheet.
- Assist with the logistics of meetings, symposia and research events, including room reservations, ordering food, and coordinating equipment needs.
- Review term lists, outreach to faculty with awards that have term dates approaching to inquire if a no cost extension is needed and provide guidance on internal/external procedures to obtain extension.
- Upon review of the overdue technical report list, determine if reports have been submitted and if not, coordinate communication and action through resolution.
- Assist Faculty/Administrators in obtaining information needed for Other Support documents.
- Assist with post award contractual duties, especially as they pertain to the review of terming clinical trial accounts.
- Assist in the preparation of presentations and submission of technical reports for sponsored projects.
- Serve as a back-up to other administrative staff as needed, including helping with travel coordination and administrative support for research events.
- Handle general office functions like photocopying, faxing, and mail distribution.
- Participate in Post Award, OSP team meetings and meetings as requested by OSP leadership.
- Participate in sponsored virtual webinars/conferences and other professional development opportunities to stay up to date on developments in the field, compliance requirements. Provide back-up support on post award grant submissions needed to the Pre & Post Award team, particularly during times of staffing transition.
Other duties as assigned.

Special Notes:
The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.

This position may be eligible for hybrid (no remote option), alternative workplace arrangements/telework.

For this position, we are unable to sponsor candidates for work visas.

Due to U.S. Export Control laws and regulations, the candidate hired will need to be a U.S. citizen, lawful permanent resident, or other "protected individual" (as defined by 8 U.S.C. Sec. 1324b(a)(3).

Resume/CV and cover letter should be included with the online application.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at or visit OEA.

In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here.

Visit our WHY WORK HERE page to learn about the total rewards we offer.

SUNY Research Foundation: A Great Place to Work.

The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Salary: $65,000 - $70,000

To apply, visit https://stonybrooku.taleo.net/careersection/2/jobdetail.ftl?job=2602718&tz=GMT%2B00%3A00&tzname=UTC

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Apply Now

Refine Your Search

administrative assistant jobs in holtsville, ny

Sponsored Programs Administrative and Post-Award Coordinator

Accounts Payable Assistant (Part-time)

Sr Admin Assistant (Hybrid) - Hauppauge NY

Clerical Asst

Admin coordinator

Administrative Assistant

Administrative Assistant

Dean's Office Staff Assistant

Administrative Assistant, Part-Time

Administrative Assistant / Purchasing Assistant

Administrative Assistant Specialist

Office Assistant

Administrative Support Assistant

Unit Secretary

Order Entry Administrative Specialist

Administrative Support Specialist – Cancer Center Administration

Administrative Support Coordinator

Administrative Assistant

Administrative Coordinator

Part-Time Executive & Administrative Assistant

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