LOCATION: HAWAII HEALTH SYSTEMS CORP | Purchasing & Stores
POSITION STATUS:
SALARY RATE: $69,181.00 (Annual Salary) based on the FTE
JOB DUTIES: The Corporate Materials Management Department is under the Finance Division of the Corporate Office and is responsible for system-level materials management policy and contracts and helping to improve supply chain operations and; support the Finance and Supply Chain Management Enterprise Resource Planning System for the Corporate Office and Regions.
The Enterprise Resource Planning (ERP) Master Data Analyst is responsible for ensuring the accuracy, integrity, and standardization of enterprise master data within the HHSC Finance and Supply Chain Management (FSM) Enterprise Resource Planning (ERP) System. This role supports data governance initiatives across Item Master, Vendor Master, and Contract Management, ensuring alignment with supply chain and financial operations.
MAJOR DUTIES AND RESPONSIBILITIES:
A. Contract and Pricing Management - 45%
Facilitate contract setup, creation, and maintenance, and uploads within the HHSC FSM ERP system. Maintain and validate contract pricing to ensure alignment with purchasing, inventory, and financial data. Review and verify item attributes associated with contracts to ensure proper system configuration and operational accuracy. Support contract compliance initiatives by ensuring pricing structures and related master data remain current and accurate. Collaborate with procurement, supply chain, and finance departments regarding contract-related data requirements and updates. B. Master Data Management - 30%
Maintain and govern master data within the HHSC FSM ERP, including Item Master, Electronic Data Interchange (EDI) tables, Clinical Bridge, Vendor Master, and Contract Management. Maintain vendor numbers and supplier records across FSM and integrated systems.Manage product lifecycle events including item additions, changes, inactivations, and conversions resulting from system implementations, manufacturer acquisitions, and product discontinuations. Perform routine audits of ERP master data to ensure data accuracy, integrity, consistency, and compliance with established governance standards. Identify and resolve data quality issues through corrective actions, process improvements, and user training, to maintain clean master data. Troubleshoot ERP system and data-related issues and coordinate with Information Technology staff to ensure timely resolution. Develop, maintain, and update master data templates, procedures, and standard operating documentation. C. Department Support and User Engagement - 20%
Provide functional and technical support to HHSC FSM ERP users across supply chain management and finance operations. Troubleshoot issues related to item setup, vendor setup, purchasing, inventory, and related ERP processes. Collaborate with departments to ensure ERP system configurations align with operational workflows and business requirements. Serves as backup to the MMEM during absences or as assigned. Participate in process improvement initiatives, system testing, training activities, and special projects. Perform other duties as assigned. D. Vendor Setup and EDI Management - 5%
Manage vendor onboarding and setup processes, including vendor account numbers, remit-to relationships, ad supplier records. Configure and maintain EDI transactions, including but not limited to: 810 invoices, 850 purchase orders, and 855 purchase order acknowledgments. Support vendor integration with external systems and ensure accurate electronic transaction processing. Monitor vendor data and EDI functionality to ensure compliance with organizational and operational standards.
THE MINIMUM QUALIFICATION REQUIREMENTS ARE:
EDUCATION: Bachelor’s degree in Business Administration, Information Systems, Supply Chain Management, Finance, or related field; or equivalent combination of education and experience.
EXPERIENCE: At least two (2) years of experience working with Supply Chain Management Information System/ERP system; experience with master data management (e.g., item, vendor, contract); strong understanding of purchasing workflows, unit of measure conversions, and pricing structures, strong analytical and problem-solving skills with high attention to detail.
DESIRED SKILLS: The candidate has experience in healthcare supply chain management environments; knowledge of EDI processes and vendor integrations; experience with system implementations, upgrades, or data conversions; experience with reporting tools (e.g., Microsoft Excel, SQL, Power BI).
The Hawaii Health Systems Corporation is an equal opportunity employer and complies with applicable state and federal laws relating to employment practices
QUALITY OF EXPERIENCE: Possession of the required amount of experience will not in itself be accepted as proof of qualification for the position. Overall paid or unpaid experience must have been of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of this position. Provide a detailed description of your duties and responsibilities. If you worked on a part-time basis, indicate the average number of hours worked per week. Please note that experience will be based on a 40-hour workweek. Note: We will not postpone the recruitment process because of your failure to provide accurate and complete information concerning your qualifications.
MERIT OR CIVIL SERVICE SYSTEM: You must meet the minimum qualification requirements, including education, experience, other public employment requirements for State Civil Service employment, and HHSC Standards of Fitness. Only those applicants that are scheduled for an interview with the hiring manager will be contacted.
CITIZENSHIP AND RESIDENCE REQUIREMENT: Applicants must be a citizen, national or permanent resident alien of the United States or a non-citizen eligible under the federal law for unrestricted employment and at the time of appointment intend to reside in the State of Hawaii during the course of employment with the Hawaii Health Systems Corporation.
VETERAN’S PREFERENCE: If you are claiming Veteran’s Preference, you must submit a copy of your DD214 and/or other substantiating documents specifying the periods of your service.
HEALTH AND PHYSICAL REQUIREMENTS: Applicants must meet the health and physical requirements deemed necessary to effectively and safely perform the essential functions of the position with or without reasonable accommodation. Hawaii Health Systems Corporation is committed to making reasonable accommodations on a case-by-case basis. Applicants seeking reasonable accommodations should be ready to discuss the accommodation sought so that a determination can be made that such accommodation is reasonable and would not cause the employer undue hardship.
MEDICAL/PHYSICAL EXAMINATION REQUIREMENT: Offers of employment will be contingent on successfully passing a pre-employment physical examination, which includes drug screen and other regulatory medical requirements such as, but not limited to, two-step tuberculosis (TB) screen. The cost for physical examinations, except the cost for drug screening, shall be borne by the applicant and not the Hawaii Health Systems Corporation.
CRIMINAL/BACKGROUND, CREDENTIALING CHECKS: Applicable checks will be conducted periodically, and any associated costs may be borne by the applicant. Applicable checks may include, but are not limited to, state and federal criminal history records, child abuse and neglect registry check, adult protective services registry and sex offender registry records, etc. If a job offer is made or employment is begun prior to completion of all applicable checks, any offer of employment or continued employment is contingent upon satisfactory return of all required checks.
IMPORTANT APPLICATION/EMPLOYMENT INFORMATION
Administrative Review, subsequent appeals: If you do not agree with a decision made by the Employment Office as to your non-qualification or non-selection for a position, you may complete a Request for Administrative Review form (available on the HHSC website) or you may submit a written request within twenty (20) days from the date of your sent notice to the Regional Chief Executive Officer/Designee. Your letter requesting the Administrative Review must include: 1) The job title(s) and recruitment number(s), 2) the specific reason(s) you are requesting the review noting if there is statute or rule violation, and 3) any additional information you want to submit to substantiate your request. If you do not submit your request within the twenty (20) days deadline, no Administrative Review will be conducted. Since the Administrative Review is a prerequisite to subsequent steps, failure to utilize this process will make you ineligible for subsequent appeals. The administrative review, formal complaint and/or appeals hearing will not necessarily postpone the recruitment process and/or rescind a selection. If you do not agree with the Administrative Review, you may file a Formal Compliant and then, if you are still not satisfied, you can appeal to the HHSC Merit Appeals Board.
CONTACT INFORMATION: HAWAII HEALTH SYSTEMS CORP is located at 3657 Kilauea Avenue, Honolulu, HI 96816. For employment opportunities, please contact (808) 733-4158 or (800) 845-6733 (TTD/TTY), email:
[email protected] or visit our website at https://www.hhsc.org/.
Persons with Disabilities may contact the Recruitment Office to discuss special needs in applying at (808) 733-4158 or (800) 845-6733 (TTD/TTY),
[email protected].
