Top 31 Office coordinator Jobs in Honolulu Hi

Procurement Administrative Coordinator
Hawaii Medical Service Association —Honolulu, HI
- Full-time
- Hybrid work
- Microsoft Outlook
- Mid-level
- Office
6d
Customer Relationship Coordinator - Ala Moana
Nordstrom —Honolulu, HI
- $18.25 - $30.75 an hour
- Full-time
- Sales
- High school diploma or GED
- Fair chance
- Store discount
- Disability insurance
4d
High School Administrative Coordinator
Kamehameha Schools —Honolulu, HI
- $23.83 - $31.98 an hour
- Part-time
- School experience
- High school
- Word processing
Office Coordinator-LPN/RN
B-Homecare —Honolulu, HI
- From $28 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Mileage reimbursement
- Health insurance
Quick Apply
13d
Coordinator Resort - Ka Haku, a Hilton Club
Hilton Grand Vacations —Honolulu, HI
- $31.25 - $31.75 an hour
- Full-time
- English
- Mid-level
- High school diploma or GED
- Health insurance
- Dental insurance
HR Coordinator
Price Enterprises, Inc. —Wahiawā, HI
- $60,000 - $70,000 a year
- Full-time
- Google Workspace
- Office
- Recruiting
- Health insurance
- Dental insurance
Quick Apply
Coordinator Corporate Facilities
Hilton Grand Vacations —Honolulu, HI
- Inventory management
- Mid-level
- Office
13d
Office Administrator/Operations Coordinator
SKIN Kahala —Honolulu, HI
- $25 - $30 an hour
- Full-time
- Background check
- Google Workspace
- In-person
- Employee discount
Quick Apply
12d
Front Desk & Patient Coordinator — Part-Time / Potential Full-Time & Lead Opportunity
ALOHA AESTHETICS MD LLC —Honolulu, HI
- $21 - $26 an hour
- Part-time
- Merchandising
- Clinic experience
- Mid-level
- Free parking
- Paid training
Quick Apply
EXECUTIVE OFFICE ON AGING (EOA) BOLD 2 COORDINATOR
State of Hawaii —O'ahu, HI
- $6,043 a month
- Temporary
- Writing skills
- Mid-level
- Office
- Mileage reimbursement
- Commuter assistance
Front Desk Patient Care Coordinator
Excel Dermatology of Hawaii —Honolulu, HI
- $18 - $25 an hour
- Full-time
- Medical office experience
- HIPAA
- Administrative experience
- Health insurance
- Paid time off
Quick Apply
Administrative Coordinator
Kupu —Honolulu, HI
- $20.00 - $21.50 an hour
- Weekends as needed
- Microsoft Outlook
- Office
- Ability to climb stairs
Quick Apply
Guest Services Coordinator
Hilton Grand Vacations —Honolulu, HI
- $26 an hour
- Weekends as needed
- Computer literacy
- High school diploma or GED
- Organizational skills
- Health insurance
- Dental insurance
Patient Flow Admin Coordinator - Patient Flow (Call-In, Varied Shifts)
The Queen's Medical Center —Honolulu, HI
- $68.69 - $85.86 an hour
- On call
- Nursing
- RN License
- Hospital
Patient Service Front Desk Coordinator
Windward Wellness —Kailua, HI
- $20 - $23 an hour
- Full-time
- Administrative experience
- Clinic
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
Coord, Physicians Group Practice - Neuro Surgery (Full-Time, 40 Hours, Day Shift)
Queen's University Medical Group —Honolulu, HI
- $74,186 - $91,249 a year
- Full-time
- Surgery
- Clinic experience
- Mid-level
11d
Coordinator, Business Practice - Medical Group (Full Time, 40, Day)
Queen's University Medical Group —Honolulu, HI
- $72,295 - $88,561 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
Executive Coordinator
Re-use Hawaii —Honolulu, HI
- $22 an hour
- Full-time
- Google Workspace
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Sales Coordinator
Hawthorne Machinery Co. —Waipahu, HI
- $29.11 - $33.55 an hour
- Research
- Mid-level
- Office
- Health savings account
- Health insurance
Quick Apply
10d
Office Coordinator, LPG
Hawaii Gas —Kapolei, HI
- $44,006 - $55,008 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office

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Procurement Administrative Coordinator

Hawaii Medical Service Association -
Honolulu, HI

Apply Now

Job Details

Full-time
6 days ago

Qualifications

Meeting minutes
Office supply management
Correspondence management
Confidential information handling
Office activity coordination
Microsoft Outlook
Business travel arrangements
Variance analysis
Operations coordination
Spreadsheets
Meeting transcription
Project coordination
Executive administrative support
Mail distribution
Mid-level
Maintenance schedule management
Budget management planning
Invoice processing
Data management
Fax machines
Decision making
Maintenance task scheduling
Mail management
Desktop applications
Office supply ordering
Purchasing
Meeting facilitation
Presentation preparation
Facilities maintenance customer service
Mail processing

Full Job Description

Administrative Assistance
- Exercises good decision making and independent judgment in relieving the assigned leader of all administrative details, ensuring the most effective use of the leader's attention.
- Maintains calendars for those assigned to maximize time efficiency, allow desk time, and schedule appointments with leaderships best interest in mind.
- Handles sensitive, proprietary, and/or confidential information, including directing matters/issues/problems to appropriate parties for review and/or response.
- Schedules and organizing conference calls and meetings for the leader as needed.
- Ensures that materials for meetings are received on a timely basis and are relevant, complete, and accurate.
- Preparing presentations, spreadsheets, and reports containing sensitive, proprietary and confidential information.
- Exhibits resourcefulness, initiative and the ability to diplomatically yet effectively handle stressful situations including last minute unplanned needs and requirements, significant changes to scheduling or difficult internal or external callers or visitors.
- Provides assistance during project planning and implementation.
- Leads by example to instill a culture of engagement, accountability, professionalism, and innovation.

Office Coordination
- Records minutes of meetings, check documents for accuracy and completeness, develop meeting agendas, correspondence, etc.
- Organizes files, correspondence and other records. May include devising and improving filing and record-keeping systems and compiling a wide variety of standard and/or special reports.
- Assists in preparation of budget and monitor monthly budget variances.
- Compile management data and submit access requests for department colleagues.
- May also include complex and non-routine assignments requiring independent problem-solving, deviation from standard procedures, and creativity.
- Answers telephone in a professional manner, direct calls, take accurate messages.
- Safeguards highly confidential information from unauthorized disclosure.
- Receive sorts and distributes incoming mail, facsimile, etc. in a timely manner.
- Schedules appointments; arrange travel schedule and reservations for department colleagues as needed.
- Â Coordinates meetings, internally and externally; scheduling conference rooms, setting up, arranging for technology needs etc.
- Assists managers in the administration and coordination of day-to-day operational projects.
- Â Maintains inventory of supplies regularly to ensure availability of needed supplies. Prepare supply and purchase requisitions as needed. Handle invoices and cost allocation assignments.
- Coordinates and schedules equipment repair and maintenance as needed. Liaison for building management including custodial staff to ensure proper cleanliness and sanitation of the premises.

Perform all other miscellaneous responsibilities and duties as assigned or directed.

#LI-Hybrid

Associates degree and one year of relevant experience; or an equivalent combination of education and work experience.

Effective written and verbal communication skills.

Demonstrated experience working with management/leadership.

Â Intermediate knowledge of Microsoft Office applications, including but not limited to Excel, Word, PowerPoint, and Outlook

Apply Now

Refine Your Search

office coordinator jobs in honolulu hi

Procurement Administrative Coordinator

Customer Relationship Coordinator - Ala Moana

High School Administrative Coordinator

Office Coordinator-LPN/RN

Coordinator Resort - Ka Haku, a Hilton Club

HR Coordinator

Coordinator Corporate Facilities

Office Administrator/Operations Coordinator

Front Desk & Patient Coordinator — Part-Time / Potential Full-Time & Lead Opportunity

EXECUTIVE OFFICE ON AGING (EOA) BOLD 2 COORDINATOR

Front Desk Patient Care Coordinator

Administrative Coordinator

Guest Services Coordinator

Patient Flow Admin Coordinator - Patient Flow (Call-In, Varied Shifts)

Patient Service Front Desk Coordinator

Coord, Physicians Group Practice - Neuro Surgery (Full-Time, 40 Hours, Day Shift)

Coordinator, Business Practice - Medical Group (Full Time, 40, Day)

Executive Coordinator

Sales Coordinator

Office Coordinator, LPG

I want to receive the latest job alert for office coordinator in honolulu hi

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