Top 149 Office operations Jobs in Indianapolis, In

Front Office Manager
Restore Your Core Physical Therapy —Zionsville, IN
- $20 - $25 an hour
- Full-time
- Private practice
- Google Workspace
- Mid-level
- Profit sharing
- Paid holidays
Quick Apply
11d
Administrative Coordinator
Ascension —Indianapolis, IN
- $24.87 - $33.64 an hour
- Full-time
- Remote
- High school diploma or GED
- Clinic
- 1 year
- Disability insurance
- Health insurance
1d
Receptionist/Office Support
Franklin Myers Plumbing Service —Indianapolis, IN
- $23.15 - $35.00 an hour
- Part-time
- Bilingual
- Google Workspace
- Microsoft Excel
- Health savings account
- Relocation assistance
Quick Apply
Administrative Clerk II - Indianapolis
CLEAR GLOBAL SOLUTIONS, LLC —Indianapolis, IN
- $26 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
Administrative Assistant
American Legion Auxiliary —Indianapolis, IN
- $21 - $24 an hour
- Monday to Friday
- Microsoft Excel
- Microsoft Outlook
- Office
- Free parking
- Health savings account
Quick Apply
1d
Office Operations Assistant
Ascension —Indianapolis, IN
- Full-time
- High school diploma or GED
- Clinic
- Neurology
- Disability insurance
- Health insurance
1d
Office Manager/Receptionist
Resolution Group, Inc. —Indianapolis, IN
- $25 - $27 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Health savings account
- Paid holidays
Quick Apply
Office Administrator
RoboJob NV —Indianapolis, IN
- $24.90 - $29.99 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid time off
Quick Apply
12d
Administrative Assistant
Grunau Fire —Indianapolis, IN
- Up to $25 an hour
- Background check
- 5 years
- Pass drug screening
- Health insurance
- Dental insurance
Quick Apply
3d
Front Desk Staff
South Side Strategy Corp. —Greenwood, IN
- $22.50 - $27.10 an hour
- Part-time
- Microsoft Outlook
- Computer literacy
- Office
Quick Apply
2d
Office Assistant
Certified Lawns —Greenwood, IN
- $20 an hour
- Full-time
- Background check
- Office
- In-person
- Paid time off
- Opportunities for advancement
Quick Apply
Operations Coordinator I
Citizens Energy Group —Indianapolis, IN
- From $48,800 a year
- Full-time
- Oracle
- Microsoft Outlook
- Office
- Wellness program
- Health savings account
11d
Administrative Project Coordinator
Thompson Thrift —Indianapolis, IN
- Microsoft Excel
- Microsoft Outlook
- Customer service
Quick Apply
Executive Assistant III
Inovalon —Indianapolis, IN
- $36.92 - $52.88 an hour
- Hybrid work
- 7 years
- Microsoft Excel
- Office
8d
Executive Administrative Assistant
Quality Correctional Care —Carmel, IN
- $55,000 - $65,000 a year
- Full-time
- Google Workspace
- Addiction Medicine
- Mid-level
- Health savings account
- AD&D insurance
Quick Apply
Sr Operations Admin
FedEx —Indianapolis, IN
- Full-time
- Mid-level
- Travel
- 4 years
Administrative Assistant
Ameriprise Financial —Greenwood, IN
- Part-time
- Background check
- Office
- High school diploma or GED
Assistant Office Manager- Beech Grove
Dr. Tavel Optical Group —Indianapolis, IN
- $20 - $21 an hour
- Full-time
- Continuous improvement
- Travel
- Retail management
- Paid parental leave
- Paid holidays
Quick Apply
10d
Front Office Manager - InterContinental Indianapolis
InterContinental —Indianapolis, IN
- $65,000 - $75,000 a year
- Inventory management
- English
- Mid-level
- Health insurance
- Dental insurance
14d
Clinic Front Desk - Team Lead
FORTE' SPORTS MEDICINE & ORTHOPEDICS —Greenwood, IN
- Full-time
- Mid-level
- High school diploma or GED
- Clinic
- Mileage reimbursement

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Front Office Manager

Restore Your Core Physical Therapy
Zionsville, IN

Quick Apply

Job Details

Full-time
$20 - $25 an hour
11 days ago

Benefits

Profit sharing
Paid holidays
Health insurance
Dental insurance
401(k)
Paid time off
Employee discount
Professional development assistance

Qualifications

Health insurance authorizations
Google Workspace
Patient scheduling systems
Active listening
Administrative experience
Healthcare Management
Attention to detail
Front desk
Faxing

Full Job Description

This Isn’t Just a Front Desk Job; It’s a Critical Role in Patient Care, Practice Flow, and Helping People Feel Seen and Supported

Whether a patient is calling for the first time or checking in for their tenth visit, you are the voice that shapes their experience.

At Restore Your Core Physical Therapy, that voice matters.

We’re looking for a patient-care-focused administrative professional who brings warmth, focus, and professionalism to every interaction.

Someone who doesn’t just schedule appointments, but creates clarity in busy moments, protects clinic flow, and helps patients feel confident in what comes next.

This role is not about punching the clock.

It is about being the heart of a cash-based, boutique physical therapy practice that believes care starts before the first visit and trust is built through clear communication, consistency, and emotional intelligence.

Why This Role Matters

You are the first impression and the lasting one.

From the initial inquiry through ongoing scheduling and follow-up, you guide patients through their experience with confidence and empathy.

You explain expectations clearly. You protect boundaries professionally. And you ensure every interaction reflects the standards of a prestigious, patient-centered clinic.

Our clinic is growing, and our systems matter. If you love bringing structure to busy days, communicating with intention, and helping people feel supported without chaos, you will thrive here.

What You'll DoPatient Communication & Intake

Answer incoming phone calls with professionalism, warmth, and confidence
Conduct intake conversations with empathy and active listening
Gather accurate patient information while maintaining clear professional boundaries
Clearly explain clinic structure, scheduling expectations, and next steps using approved office verbiage

Scheduling & Clinic Flow

Manage provider schedules efficiently and accurately
Schedule evaluations and follow-up visits with attention to clinic capacity and flow
Coordinate scheduling needs alongside the Greenwood Office Manager to ensure consistency across locations
Handle cancellations and reschedules according to company policy
Maintain schedules without deviation from established protocols
Communicate scheduling concerns, capacity issues, and operational needs to the Regional Office Manager

Financial Communication (Cash-Based Practice)

Confidently explain evaluation deposit requirements and payment expectations when applicable
Collect Initial Evaluation deposits and process related payments accurately and professionally
Ensure patients understand scheduling and financial expectations before care begins, reducing confusion and friction
Coordinate with leadership regarding patient account questions and payment-related concerns

Administrative & Documentation Duties

Maintain accurate patient records in the EMR
Use Google Workspace and Excel to support daily operations, tracking, and communication
Process incoming and outgoing faxes accurately and on time
Respond to patient emails and messages with professionalism and strong grammar
Follow all SOPs and administrative systems consistently

Professional Standards & Accountability

Uphold clinic policies without creating personal exceptions
Maintain consistent communication standards to protect brand integrity
Represent a prestigious environment through appearance, conduct, and communication
Handle difficult conversations calmly and respectfully
Take ownership of mistakes and communicate challenges to leadership when support is needed
Collaborate closely with the Greenwood Office Manager while receiving support, direction, and oversight from the Regional Office Manager.

You're a Great Fit If You:

Have 3+ years of professional experience in an administrative, office, customer service, healthcare, or client-facing role
Communicate clearly and confidently, especially by phone and email
Are comfortable using Google Workspace, Excel, and EMR systems
Are detail-oriented, organized, and reliable in a fast-paced setting
Are emotionally mature, calm under pressure, and respectful of boundaries
Are comfortable following established systems, structure, and leadership direction
Take pride in professionalism, consistency, and accountability

This Role Is Not a Good Fit If You:

Prefer to create your own processes instead of following established systems
Avoid difficult conversations or struggle with accountability
Become overwhelmed in structured, fast-paced environments
Blur professional boundaries with coworkers or patients
Dislike policies, protocols, or consistent standards

This role requires professionalism, emotional intelligence, and consistency.

The right person finds security and pride in that.

What’s In It for YouSchedule

Full-Time, Onsite Position

2 mornings starting at 7:00 AM
2 evenings ending at 6:00 PM
Every other Friday ending at 5:00 PM
Shared responsibilities and cross-coverage with the Greenwood Office Manager
Ongoing support, coaching, and oversight provided by the Regional Office Manager

Compensation & Benefits

$20–$25 per hour ($41,600–$52,000 annually)
Health Insurance
Dental Insurance
401(k)
Profit Sharing
6 Paid Holidays
Ongoing Training & Development
Company Events & Team Celebrations

We intentionally pay a higher wage so you can choose how to allocate your time and benefits, rather than offering traditional PTO.

Why Join Restore Your Core Physical Therapy?

Restore Your Core Physical Therapy is a specialty, cash-based boutique physical therapy practice serving the Zionsville community and surrounding areas.

Our commitment to exceptional patient care and experience has earned recognition as Best of Suburban North Indy 2025 and Best of Indy 2025, honors voted on by our patients.

We are not corporate.

We are intentional, professional, and deeply patient-focused.

Our team values communication, accountability, high standards, and creating an environment where patients feel cared for from their very first interaction.

If you want a role where your communication skills matter, your professionalism is respected, and your work directly impacts the patient experience every single day, we would love to meet you.

Take the Right Step

We’re actively interviewing and looking to hire soon.

If this sounds like the kind of role where you would bring your best every day, we'd love to hear from you.

Apply today to join Restore Your Core Physical Therapy in Zionsville, IN.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Benefits:

401(k)
Dental insurance
Employee discount
Health insurance
Paid time off
Professional development assistance

Application Question(s):

Tell us a time you made a mistake at work. How did you handle it?
This role sometimes requires explaining policies or having uncomfortable conversations with patients or coworkers. How do you approach these situations?
Our clinic places a high value on professionalism, consistency, and patient experience. What does working in a 'high standard' environment mean to you?
This role involves frequent phone calls and intake conversations that can last up to 20 minutes long with patients who may be anxious, emotional, or frustrated. How do you make someone feel heard while still keeping the conversation focused and professional?
Tell us about a time you had to follow established policies or scripts, even if you personally would have handled it differently?
Written communication is a big part of this role. How do you ensure your emails or messages are clear, professional, and grammatically correct when responding quickly?
Give an example of a time you were juggling multiple tasks at once (Phones, schedules, messages, interruptions). How do you stay organized and avoid mistakes?

Ability to Commute:

Zionsville, IN 46077 (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

office operations jobs in indianapolis, in

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