Top 101 Account assistant | data entry Jobs in Irvine, Ca

Administrative Assistant
Irvine —Lake Forest, CA
- From $21 an hour
- Full-time
- Spanish
- Google Workspace
- Customer service
Quick Apply
13d
Account Assistant | Data Entry
CPC Logistics —Santa Ana, CA
- $22 an hour
- Overtime
- Office
- Organizational skills
- 1 year
Administrative Assistant
Northern Trust Corp. —Newport Beach, CA
- $55,200 - $82,800 a year
- Full-time
- Computer literacy
- No experience needed
- Office
- Health insurance
- Dental insurance
Accounting/Office Assistant
Uninational Corp. —Newport Beach, CA
- $75,000 - $85,000 a year
- Full-time
- Office
- QuickBooks
- Data entry
Quick Apply
Bookkeeper/Administrative Assistant
Big 5 Tax —Santa Ana, CA
- $19 - $30 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
12d
Administrative Assistant
Pro Mart Industries, Inc. —Irvine, CA
- $24 - $27 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Health insurance
- Dental insurance
Quick Apply
1d
Accounting Assistant - Being bilingual (English and Korean) is a critical requirement
Kenit International, Inc. —Irvine, CA
- $50,000 - $65,000 a year
- Full-time
- Bilingual
- Microsoft Excel
- Sales
- Health insurance
- Dental insurance
Quick Apply
QA Administrative Assistant
Advanced Ground Systems Engineering —Santa Fe Springs, CA
- $25 - $30 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Paid parental leave
- Health insurance
Quick Apply
5d
Lease Administrator, Assistant
Red Tail Acquisitions —Irvine, CA
- $24 - $26 an hour
- Full-time
- Customer service
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
Commercial Lines Assistant-40455
IOS Staffing Services —Irvine, CA
- $60,000 - $70,000 a year
- Full-time
- Hybrid work
- Background check
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
2d
AI Prompt Engineer & Workflow Specialist
Pacific Health Group —California
- $76,000 - $85,000 a year
- Full-time
- Hybrid work
- Google Workspace
- HIPAA
- Mid-level
- AD&D insurance
- Paid holidays
Quick Apply
Sales Representative – Biotech (Entry)
Immune Biopharma —California
- $88,556 - $118,356 a year
- Online Application
- No travel
- Leadership
- Communication skills
Quick Apply
Phlebotomist II Territory
Quest Diagnostics —Fountain Valley, CA
- $25.80 - $27.65 an hour
- Full-time
- Clean driving record
- Sanitation
- English
- Employee stock purchase plan
- Disability insurance
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Administrative Assistant II #12-27
Newport-Mesa Unified School District —Costa Mesa, CA
- $68,687.84 - $83,495.36 a year
- 8 hour shift
- Inventory control
- Computer literacy
- Basic math
- Paid holidays
- Health insurance
6d
Front Desk and Billing Assistant
Labryo Fertility Center —Newport Beach, CA
- $22 - $24 an hour
- Urgently hiring
- Data entry
- Organizational skills
- Entry level
Accounting Assistant
Home Improvement Warehouse —Anaheim, CA
- $25 - $30 an hour
- Full-time
- Bilingual
- Microsoft Outlook
- Computer literacy
Quick Apply
14d
Library Assistant III
South Orange County Community College District —Irvine, CA
- $5,202 - $7,362 a month
- Weekends as needed
- Background check
- Word processing
- Computer literacy
5d
Administrative Accounting Assistant
Durabag Co. —Tustin, CA
- $19 - $24 an hour
- Full-time
- Microsoft Outlook
- English
- Office
Quick Apply
14d
Payroll Assistant
HR FOODIES —Irvine, CA
- $18.50 - $20.50 an hour
- Overtime
- Spanish
- No experience needed
- English
- Health insurance
- Paid sick time
Quick Apply
3d
Accounting Assistant
Wild Rivers —Irvine, CA
- $18 - $22 an hour
- Part-time
- Office
- Finance
- GAAP
- Paid sick time
Quick Apply

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Administrative Assistant

Irvine
Lake Forest, CA

Quick Apply

Job Details

Full-time
From $21 an hour
13 days ago

Qualifications

Accounts receivable management
Customer service
Filing
Scanning
Driver's License
Document imaging
Faxing

Full Job Description

Position Summary

We are seeking a dependable, organized, and proactive Administrative Assistant to support the owner and management team with hotel operations, administrative responsibilities, and day-to-day business tasks.

This position requires someone who can manage multiple priorities, communicate professionally, follow up on assignments, and handle sensitive company information with discretion. The ideal candidate is resourceful, detail-oriented, comfortable working independently, and willing to assist with occasional local errands or property visits.

Primary Responsibilities Administrative Support

Manage emails, phone calls, correspondence, and follow-up items.
Maintain calendars, appointments, meetings, and reminders.
Prepare letters, reports, spreadsheets, notices, forms, and other business documents.
Organize digital and physical files, contracts, invoices, employee records, and property documents.
Track deadlines, renewals, inspections, licenses, permits, and other important dates.
Assist with data entry, recordkeeping, scanning, copying, and document distribution.
Maintain confidentiality regarding company, employee, guest, financial, and legal matters.

Hotel Operations Support

Communicate with hotel managers regarding daily operations, staffing, maintenance, guest concerns, and property needs.
Follow up with managers and vendors to confirm that assigned projects and tasks are completed.
Assist with reviewing hotel reports, occupancy information, rates, expenses, invoices, and operational updates.
Help coordinate maintenance projects, repairs, renovations, inspections, and vendor appointments.
Request quotes, compare pricing, place approved orders, and track deliveries.
Assist with employee onboarding paperwork, schedules, policy acknowledgments, and other administrative HR tasks.
Help prepare operational notices, employee communications, training materials, and property checklists.
Contact hotels regularly to gather updates and report unresolved issues to ownership.
Assist with responding to guest complaints, online reviews, chargebacks, and reservation concerns as directed.
Support sales outreach, group reservations, local account development, and hotel marketing projects when needed.

Errands and General Assistance

Complete local business errands, including picking up supplies, delivering documents, visiting properties, making deposits, or meeting vendors.
Purchase approved office, maintenance, or hotel supplies.
Assist with company-related appointments, deliveries, and other day-to-day tasks.
Travel between hotel properties or business locations when necessary.
Handle additional administrative and operational assignments as directed by ownership.

Qualifications

Previous experience as an administrative assistant, office assistant, executive assistant, hotel employee, or similar role is preferred.
Strong organizational and time-management skills.
Ability to manage multiple assignments and follow through without frequent reminders.
Professional written and verbal communication skills.
Strong attention to detail and accuracy.
Comfortable using email, Microsoft Word, Excel, Google Workspace, and online business systems.
Ability to learn hotel systems, reporting platforms, and company procedures.
Ability to handle confidential information responsibly.
Strong problem-solving skills and a willingness to take initiative.
Flexible and willing to assist with a variety of administrative and operational responsibilities.

Transportation Requirements

Valid driver’s license and reliable transportation.
Ability to travel locally for property visits, deliveries, purchasing, and company errands.
Approved business mileage will be reimbursed according to company policy.

Preferred Skills

Experience in hotel operations, property management, hospitality, or a multi-location business.
Experience working with vendors, invoices, payroll records, employee documentation, or maintenance projects.
Bilingual English and Spanish is a plus.
Familiarity with hotel property-management systems, online travel agencies, guest review platforms, or accounting software is helpful.

Physical and Work Requirements

Ability to sit and work on a computer for extended periods.
Ability to drive locally and visit hotel properties.
Ability to occasionally lift or carry office or hotel supplies weighing up to approximately 25 pounds.
Availability to respond to occasional time-sensitive operational matters during scheduled working hours.

Ideal Candidate

The ideal candidate is dependable, honest, responsive, and willing to take ownership of assigned tasks. This person should be comfortable working in a fast-paced environment where priorities may change and should be able to identify problems, communicate them promptly, and help coordinate solutions.

This job description is intended to describe the general nature of the position. Responsibilities may be modified or expanded based on the operational needs of the company.

Job Type: Full-time

Pay: From $21.00 per hour

Experience:

Customer service: 1 year (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

account assistant | data entry jobs in irvine, ca

Administrative Assistant

Account Assistant | Data Entry

Administrative Assistant

Accounting/Office Assistant

Bookkeeper/Administrative Assistant

Administrative Assistant

Accounting Assistant - Being bilingual (English and Korean) is a critical requirement

QA Administrative Assistant

Lease Administrator, Assistant

Commercial Lines Assistant-40455

AI Prompt Engineer & Workflow Specialist

Sales Representative – Biotech (Entry)

Phlebotomist II Territory

Administrative Assistant II #12-27

Front Desk and Billing Assistant

Accounting Assistant

Library Assistant III

Administrative Accounting Assistant

Payroll Assistant

Accounting Assistant

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