Top 791 Office secretary Jobs in Irvine, Ca

Executive Assistant
Riman Inc —Irvine, CA
- $57,000 - $67,000 a year
- Part-time
- Google Workspace
- Writing skills
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
HVAC Office Admin/HR/Payroll
Marathon HVAC Service, Inc —Anaheim, CA
- $25 - $30 an hour
- Full-time
- No experience needed
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
1d
Front Desk Receptionist
Woodbridge Village Association —Irvine, CA
- $22.50 an hour
- Part-time
- Computer literacy
- Office
- High school diploma or GED
Quick Apply
11d
Data Entry Clerk
Ink Refuge, Inc. —Irvine, CA
- $29 - $35 an hour
- Full-time
- Word processing
- High school diploma or GED
- Business Administration
- Health insurance
- Dental insurance
Quick Apply
7d
Administrative Assistant III - Human Resources
In-N-Out —Irvine, CA
- $33.30 - $40.00 an hour
- Full-time
- Microsoft Outlook
- 5 years
- Mid-level
- Profit sharing
- Relocation assistance
Construction Office Secretary / Administrative Assistant
Pacific Construction —Santa Ana, CA
- $25.58 - $30.81 an hour
- Part-time
- Microsoft Excel
- Office
- In-person
- Flexible schedule
Quick Apply
8d
Office Administrator - Parttime
CALTEC Corp. —Irvine, CA
- $23 - $29 an hour
- Part-time
- Computer literacy
- Office
- High school diploma or GED
- Paid holidays
- Flexible schedule
Quick Apply
Personal Injury Front Office Legal Receptionist
RMD Law - Personal Injury Lawyers —Irvine, CA
- $26 - $28 an hour
- 8 hour shift
- Serving
- In-person
- Communication skills
- Free parking
- Health insurance
Quick Apply
18h
Administrative Assistant
Pro Mart Industries, Inc. —Irvine, CA
- $24 - $27 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Health insurance
- Dental insurance
Quick Apply
17h
Executive Assistant
Edwards Lifesciences —Irvine, CA
- $72,000 - $98,000 a year
- Full-time
- Microsoft Excel
- 6 years
- Office
7d
Real Estate Data Entry Operator
TGG Realty, Inc —Costa Mesa, CA
- $48,000 - $62,000 a year
- Part-time
- Remote
- Google Workspace
- Computer literacy
- Administrative experience
- Paid holidays
- Paid time off
Quick Apply
10d
Receptionist
Law Offices of Samer Habbas & Associates, P.C. —Irvine, CA
- From $23 an hour
- Full-time
- Google Workspace
- High school diploma or GED
- 1 year
Quick Apply
Front Desk Receptionist
HBI Commercial Construction —Newport Beach, CA
- $20 - $23 an hour
- Full-time
- Office
- Databases
- Administrative experience
- Paid holidays
- Health insurance
Quick Apply
14d
Patient Care & Communications Coordinator
Billy The Kids Pediatric DDS —Irvine, CA
- $25.08 - $30.21 an hour
- Part-time
- Hybrid work
- Microsoft Outlook
- Computer literacy
- Office
- Employee discount
Quick Apply
1d
Administrative Assistant
Northern Trust Corp. —Newport Beach, CA
- $55,200 - $82,800 a year
- Full-time
- Computer literacy
- No experience needed
- Office
- Health insurance
- Dental insurance
Front Desk Staff
Elite Education USA —Irvine, CA
- Part-time
- High school diploma or GED
- Organizational skills
- Communication skills
Administrative Assistant - Irvine, CA
California Bank & Trust —Irvine, CA
- $23 - $29 an hour
- Customer service
- Word processing
- Office
- Profit sharing
- Paid training
Front Desk Attendant
Racquet Club of Irvine —Irvine, CA
- $18 - $22 an hour
- Part-time
- Background check
- Cleaning
- In-person
- 401(k)
- Paid time off
Quick Apply
Receptionist
Fairgrove Property Management —Irvine, CA
- $22 - $24 an hour
- Full-time
- Inventory management
- Office
- Residential
- Paid holidays
- Health insurance
Quick Apply
21h
Receptionist
Varlyq Technologies Pvt. Ltd. —Newport Beach, CA
- $23.72 an hour
- Full-time
- Background check
- Microsoft Outlook
- Office
Quick Apply
12d

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office secretary jobs near irvine, ca

Executive Assistant

Riman Inc
Irvine, CA

Quick Apply

Job Details

Part-time | Full-time
$57,000 - $67,000 a year

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
401(k) matching

Qualifications

Written communication
Writing skills
Executive administrative support
Bachelor's degree
Attention to detail
Task prioritization
Video conferences (communication methods)
Managing executive calendars
Cross-functional collaboration
Cross-functional communication
Progress tracking (project management tasks)
Travel planning

Full Job Description

Executive & Administrative Support

Provide comprehensive administrative support to the GM/CMO, including calendar management, meeting coordination, and travel arrangements across multiple time zones.
Act as a liaison between the executive and internal teams, external partners, vendors, and our clients(distributors)
Prepare, edit, and proofread executive-level correspondence, presentations, reports, and internal communications for executive.
Maintain discretion and confidentiality while handling sensitive company & executive information.
Anticipate executive needs and proactively resolve scheduling conflicts, deadlines, and operational challenges

Writing & Communication

Draft clear, professional, and on-brand written communications on behalf of the GM/CMO, including emails, memos, agendas, and follow-ups.
Assist with internal communications related to leadership initiatives, marketing priorities, and Team updates.
Ensure consistency in tone, clarity, and accuracy across all written materials

Event Planning & Coordination

Support and assist with general building events in coordination with the Office Manager.
Lead and manage events for guests traveling to meet with the GM/CMO, including planning, logistics, and on-site coordination.
Support planning and execution of executive-led meetings, leadership offsites, brand events, conventions, and company gatherings
Coordinate all GM/CMO-led events, including venues, vendors, travel logistics, schedules, materials, and post-event follow-ups
Assist with both internal and external events, including marketing activations and leadership appearances

Operations & Cross-Functional Support

Work cross-functionally with all departments and leadership teams to support workflows and ensure alignment on GM priorities and action items.
Track action items, deadlines, and deliverables from executive meetings.
Help streamline administrative processes and improve efficiency where possible
Provide light receptionist-style support when needed, including professional front-facing communication and coordination

Qualifications

Bachelor’s degree preferred or equivalent work experience
3+ years of executive. Level-C executive experience (PREFERRED)
Strong organizational and time management skills with the ability to multitask
Excellent written and verbal communication skills (REQUIRED)
High level of professionalism, discretion, and confidentiality
Proficiency in Microsoft Office Suite, Google Workspace, and virtual meeting platforms
Ability to work independently in a fast-paced environment
Strong attention to detail and problem-solving abilities
Ability to prioritize competing demands and adapt quickly to changing business needs

Preferred Skills

Experience supporting C-level executives or senior leadership
Marketing Knowledge
Business Social Media Knowledge
Project coordination experience
Familiarity with CRM systems, expense management tools, or project management platforms

Job Types: Full-time, Part-time

Pay: $57,000.00 - $67,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off

Experience:

Executive administrative support: 3 years (Required)

Work Location: In person

Quick Apply

Refine Your Search

office secretary jobs in irvine, ca

Executive Assistant

HVAC Office Admin/HR/Payroll

Front Desk Receptionist

Data Entry Clerk

Administrative Assistant III - Human Resources

Construction Office Secretary / Administrative Assistant

Office Administrator - Parttime

Personal Injury Front Office Legal Receptionist

Administrative Assistant

Executive Assistant

Real Estate Data Entry Operator

Receptionist

Front Desk Receptionist

Patient Care & Communications Coordinator

Administrative Assistant

Front Desk Staff

Administrative Assistant - Irvine, CA

Front Desk Attendant

Receptionist

Receptionist

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