Top 28 spa coordinator Jobs in irvine, ca

Front Desk Coordinator / Administrative Assistant (Patient Experience & Sales Focus)
Confidential —Mission Viejo, CA
- $20 - $25 an hour
- Weekends as needed
- Microsoft Excel
- Inventory management
- HIPAA
Quick Apply
Aesthetic Sales Consultant & Patient Care Coordinator
SKT MED SPA —San Clemente, CA
- $20 - $25 an hour
- Part-time
- Hospitality
- In-person
- 1 year
Quick Apply
Back Office Patient Coordinator – Medical Spa
Skinsation OC —Irvine, CA
- Part-time
- Sales
- Mid-level
- In-person
Quick Apply
Front Desk & Patient Experience Coordinator (Sales + Marketing Focus) – Medical Spa
Platinum Medical Spa —Aliso Viejo, CA
- $20 - $30 an hour
- Part-time
- In-person
- Communication skills
- Entry level
- Employee discount
Quick Apply
Spa Coordinator
Montage International —Laguna Beach, CA
- $25 an hour
- Online Application
- Ability to walk for extended periods
- Mid-level
- Hotel
Spa Coordinator
Life Time —Laguna Niguel, CA
- $16.50 - $19.50 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- High school diploma or GED
- Disability insurance
- Health insurance
9d
Front Desk Receptionist & Social Media Coordinator – Med Spa | Part-Time
Vitality IV Drip —Downey, CA
- $22 - $26 an hour
- Part-time
- Spanish
- Writing skills
- High school diploma or GED
- Paid training
- Employee discount
Quick Apply
11d
Patient Care Coordinator
Botox and Beauty Boutique —Mission Viejo, CA
- $23 - $26 an hour
- Part-time
- Medical office experience
- In-person
- Communication skills
- Employee discount
- Flexible schedule
Quick Apply
Licensed Esthetician/Patient Care Coordinator
NuGlow Wellness Med Spa —Irvine, CA
- $24.78 - $27.33 an hour
- Part-time
- Hospitality
- Mid-level
- Office
- On-the-job training
- Employee discount
Quick Apply
4d
Spa Group Coordinator
Marriott International, Inc —Newport Beach, CA
- $28.50 an hour
- Full-time
- Sales
- Hotel
- High school diploma or GED
9d
Digital Marketing and Social Media Coordinator
SCARS Management Services —Newport Beach, CA
- Part-time
- Marketing
- Mid-level
- Office
Quick Apply
Medical Spa Coordinator
Total Investment Group —Huntington Beach, CA
- $17.50 - $18.00 an hour
- Part-time
- Computer literacy
- Organizational skills
- Communication skills
Quick Apply
Spa Coordinator - South Coast Plaza
Nordstrom —Costa Mesa, CA
- $18.85 - $19.65 an hour
- Full-time
- Computer literacy
- Fair chance
- Computer skills
- Store discount
- Disability insurance
Front Desk & Spa Operations Coordinator
Seven Falls Spa & Massage —Lake Forest, CA
- $4,000 - $5,000 a month
- Extended hours
- English
- Organizational skills
- In-person
- Employee discount
- Opportunities for advancement
Quick Apply
1d
Front Desk Receptionist & Patient Care Coordinator
Skin Boutique Medical Aesthetics —Cypress, CA
- $20 - $30 an hour
- Part-time
- Inventory management
- Merchandising
- Administrative experience
- Employee discount
- Professional development assistance
Quick Apply
Clinical Research Coordinator
University of California, Irvine —Orange, CA
- $35.77 - $58.96 an hour
- Weekends as needed
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Retirement plan
Licensed Spa Coordinator, Newport Beach
EQUINOX —Newport Beach, CA
- From $46 per session
- Management
- Basic math
- Mid-level
Sales Coordinator
FAIRMONT —Long Beach, CA
- $29.50 an hour
- Full-time
- Microsoft Outlook
- Hotel
- High school diploma or GED
Quick Apply
LifeSpa Coordinator
Life Time —Brea, CA
- $16.50 - $19.50 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Disability insurance
- Health insurance
Care Coordinator
Gentry Chiropractic Inc —Rancho Santa Margarita, CA
- $18 an hour
- Part-time
- Sales
- Ability to walk for extended periods
- Clinic
- Paid time off
- Employee discount
Quick Apply

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Front Desk Coordinator / Administrative Assistant (Patient Experience & Sales Focus)

Confidential
Mission Viejo, CA

Quick Apply

Job Details

Full-time
$20 - $25 an hour

Qualifications

Customer communication
Patient scheduling systems
Microsoft Excel
HIPAA compliance
Electronic health records (EHR) management
Client rapport building
Opportunity Management
HIPAA
Social media platforms
Medical administrative support
Attention to detail
Organizational skills
Client acquisition
Clerical experience
Productivity software
Clinical confidentiality policies
Closing sales leads
Customer interaction during outreach
Marketing

Full Job Description

Job Title: Front Desk Coordinator / Administrative Assistant (Patient Experience & Sales Focus)

Overview:
We are currently seeking a highly experienced, polished, and dynamic Front Desk Coordinator/Administrative Assistant to join our team a high end practice. This role supports integrated service lines including Plastic Surgery and Medical Aesthetics —and is the first point of contact in the patient journey across all verticals. This position plays a critical role in shaping the patient experience from initial inquiry through scheduling, consultation, and follow-up. The ideal candidate is not only operationally strong but also sales-minded, detail-oriented, and highly personable. A naturally bubbly, warm, and engaging personality is non-negotiable, as this role sets the tone for every patient interaction.

Candidates must be exceptionally organized, able to multitask across multiple service lines, and committed to following structured outreach and communication protocols with precision. Experience in a medical spa or aesthetics environment is highly valued and considered a strong advantage, but candidates with overall customer service, plastic surgery or high end concierge backgrounds will also be strongly considered.

Key Responsibilities: Patient Experience & Front Desk Operations

Serve as the first point of contact for patients across all service lines, delivering a consistently warm, polished, and high-energy experience.
Manage incoming inquiries with a strong sales mindset, confidently guiding patients to the appropriate service line and converting leads into booked consultations.
Schedule, confirm, and coordinate appointments across multiple providers and specialties, ensuring optimal patient flow.
Execute structured outreach protocols (calls, texts, emails) with meticulous attention to detail to convert leads, reduce no-shows, and maximize bookings.
Maintain a clean, organized, and elevated front desk environment reflective of a premium, multi-service practice.

Sales & Patient Journey Ownership

Actively contribute to revenue growth by converting inquiries into consultations and treatments across all departments.
Educate patients on surgical procedures, aesthetic treatments, and wellness services, including memberships and packages.
Identify opportunities for upselling and cross-selling between plastic surgery, aesthetics, and wellness offerings.
Build and maintain strong patient relationships to drive retention and lifetime value.
Track, manage, and follow up on all leads, consultations, and pending bookings with consistency and accuracy.
Meet and exceed individual and team sales targets.

Administrative & Clinical Support

Accurately input and manage patient information, medical histories, and treatment plans within the EMR system.
Assist providers across all service lines with patient flow, consultations, and treatments as needed.
Perform administrative tasks including filing, data entry, scanning, and inventory/office supply management.
Support the office manager and leadership team with operational and administrative needs.

Requirements:

Proven experience in a front desk, administrative, or patient coordinator role in a high-volume clinic, medical spa, plastic surgery practice, or hospitality industry organization.
Medspa/aesthetics experience is a strong advantage, particularly for candidates familiar with cosmetic treatments and patient conversion.
Demonstrated ability or comfort with sales, lead conversion, and client engagement.
A naturally bubbly, outgoing, and personable demeanor—this is essential to success in the role.
Exceptional attention to detail and ability to consistently follow structured systems and outreach protocols.
Strong organizational skills with the ability to multitask across multiple service lines in a fast-paced environment.
Proficiency with EMR systems and general computer platforms.
Excellent written and verbal communication skills.
Familiarity with social media platforms and basic marketing principles.
Tech-savvy with working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint).
Knowledge of plastic surgery procedures, aesthetic treatments, or wellness/functional medicine services is highly preferred.
Ability to maintain strict confidentiality and adhere to HIPAA guidelines.
Flexibility to work occasional evenings and weekends as needed.

Why Join Us?
This is an opportunity to be part of a high-performing, growth-oriented, multi-specialty practice where patient experience and results are paramount. You will play a key role in both operational success and revenue growth while helping patients navigate and access a full spectrum of aesthetics and surgical services.

How to Apply:
Please submit your resume, cover letter, and any relevant supporting materials in response to this posting. Applications will be reviewed on a rolling basis, and only qualified candidates will be contacted for an interview.

Pay: $20.00 - $25.00 per hour

Work Location: In person

Quick Apply

Refine Your Search

spa coordinator jobs in irvine, ca

Front Desk Coordinator / Administrative Assistant (Patient Experience & Sales Focus)

Aesthetic Sales Consultant & Patient Care Coordinator

Back Office Patient Coordinator – Medical Spa

Front Desk & Patient Experience Coordinator (Sales + Marketing Focus) – Medical Spa

Spa Coordinator

Spa Coordinator

Front Desk Receptionist & Social Media Coordinator – Med Spa | Part-Time

Patient Care Coordinator

Licensed Esthetician/Patient Care Coordinator

Spa Group Coordinator

Digital Marketing and Social Media Coordinator

Medical Spa Coordinator

Spa Coordinator - South Coast Plaza

Front Desk & Spa Operations Coordinator

Front Desk Receptionist & Patient Care Coordinator

Clinical Research Coordinator

Licensed Spa Coordinator, Newport Beach

Sales Coordinator

LifeSpa Coordinator

Care Coordinator

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