Top 24 Senior administrative assistant Jobs in Irvine Ca

Senior Administrative Assistant
BMO Financial Group —Newport Beach, CA
- $49,500 - $91,300 a year
- Full-time
- 7 years
- Writing skills
- Office
- Health insurance
- Tuition reimbursement
11d
Senior Executive Assistant
Providence —Irvine, CA
- $35.06 - $54.43 an hour
- Full-time
- 5 years
- Office
- Bachelor's degree
- Paid parental leave
- Paid holidays
2d
Office Specialist Senior, Contracts Admin & Mtls Mgmt
OCTA —Orange, CA
- $29.89 - $41.13 an hour
- Full-time
- Office
- High school diploma or GED
- Continuous improvement
Executive Assistant to Partner (Marketing & Business Development Focus)
Holland & Knight LLP —Newport Beach, CA
- $107,000 - $160,000 a year
- Full-time
- Background check
- Mid-level
- Business development experience
- Profit sharing
- Paid parental leave
Senior Administrative Coordinator, School of Theology & Ministry
Vanguard University —Costa Mesa, CA
- Part-time
- Writing skills
- Mid-level
- Office
Senior Assistant Dean- School of Social Sciences
University of California, Irvine —Irvine, CA
- $149,700 - $297,700 a year
- Full-time
- Background check
- Customer service
- Writing skills
- Health insurance
- Retirement plan
Senior Office Assistant
Long Beach Community College District —Long Beach, CA
- $4,291.05 - $5,426.09 a month
- Online Application
- Background check
- Writing skills
- Mid-level
- Health insurance
- Dental insurance
9d
Office Specialist Senior, Maintenance Resource Managemnt
OCTA —Orange, CA
- $29.89 - $41.13 an hour
- Full-time
- 5 years
- Mid-level
- Office
Senior Executive Assistant to the Chief Financial Officer (CFO)
Ensign Services —San Juan Capistrano, CA
- $105,000 - $135,000 a year
- Full-time
- Office
- Analysis skills
- Bachelor's degree
- Health insurance
- Dental insurance
Quick Apply
9d
Senior Accounting & Administrative Support
Amwest Funding —Brea, CA
- $75,000 - $90,000 a year
- Full-time
- Research
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
6d
Senior Office Assistant
Long Beach City College —Long Beach, CA
- $4,291.05 - $5,426.09 a month
- Online Application
- Background check
- Writing skills
- Mid-level
8d
Office Assistant
Palacio Senior Apartments —Anaheim, CA
- $20 - $24 an hour
- Full-time
- Computer literacy
- Office
- High school diploma or GED
Quick Apply
Resident Services Assistant
Palacio Senior Apartments —Anaheim, CA
- $22 - $24 an hour
- Full-time
- Inventory management
- Computer literacy
- Office
Quick Apply
Administrative Assistant
Palacio Senior Apartments —Anaheim, CA
- $22 - $24 an hour
- Full-time
- Google Workspace
- Research
- Mid-level
Quick Apply
Senior Admin & IT Coordinator - Immigration
CAIR LA —Anaheim, CA
- $34 - $38 an hour
- Weekends as needed
- Hybrid work
- Mid-level
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
Sr. Administrative Assistant
Mobis Parts America, LLC. —Fountain Valley, CA
- $41,693.40 a year
- Monday to Friday
- Microsoft Word
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Sr. Escrow Assistant
Stewart Title Guaranty Company —Anaheim, CA
- $43,002.62 - $71,671.03 a year
- Online Application
- 5 years
- Office
- High school diploma or GED
- Employee stock purchase plan
- Health insurance
Office Coordinator
ACASA SeniorCare Las Vegas —Anaheim, CA
- $19 - $20 an hour
- Full-time
- Spanish
- Computer literacy
- Office
Quick Apply
Concierge
Global Regency Senior Care Services LLC —Long Beach, CA
- $18 - $20 an hour
- Weekends as needed
- 18 years or older
- CPR Certification
- Current TB test
Quick Apply

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Office Manager
Tustin Toyota —Tustin, CA
Reconciliations of schedules, including but not limited to cash, credit cards, accounts receivable, vehicle receivable, contracts in transit, sublet, etc.
$75,000 - $105,000 a year
Quick Apply
Business Manager
Caliber Group Inc —Tustin, CA
Own licensing and regulatory compliance: city business licenses, Bureau of Automotive Repair (BAR) station licensing for the smog shops, car wash permits,…
$85,000 - $110,000 a year
Quick Apply
11d

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Senior Executive Assistant
Liberty Mutual —Columbus, OH
Coordinates/assists with managing team meetings (staff meetings, town halls, quarterly on-sites/off-sites, team gatherings, etc.) whether virtual or in-person.
$67,000 - $126,000 a year
8d
Assistant to Senior Leadership - Partners For Kids (PFK)
Nationwide Children's Hospital —Columbus, OH
Associate or bachelor's degree or equivalent experience in a similar role, required. Drafts correspondence and responses to routine memos and letters.

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Senior Administrative Assistant

BMO Financial Group -
Newport Beach, CA

Apply Now

Job Details

Full-time
$49,500 - $91,300 a year
11 days ago

Benefits

Health insurance
Tuition reimbursement
Life insurance
Retirement plan

Qualifications

Writing skills
Data-driven problem-solving
Clerical experience

Full Job Description

Application Deadline:

08/30/2026

Address:

4400 MacArthur Blvd.

Job Family Group:

Business Management

Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group.

Provides subject matter expertise and advice related to assigned strategic initiatives and act as relationship management for assigned initiatives.
Builds effective relationships with internal/external stakeholders.
Breaks down strategic problems, and analyses data and information to provide insights and recommendations.
Gathers and formats data into regular and ad-hoc reports, and dashboards.
Leads the planning, coordinating and implementing department events.
Provides senior level administrative and operational support within a large, diverse team including one or more senior executives.
Employs systems (e.g. customized exception reports, tracking reports etc.) to manage information.
Integrates information from multiple sources to enable more efficient processes, enhanced analysis and/or streamlined reporting.
Provides input into the planning and implementation of administrative programs.
Coordinates and monitors budgets and reporting on results vs. budget.
Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities.
Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events.
Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available.
Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures).
Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries.
Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements
Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget.
Makes travel arrangements, booking flight/hotel reservations as needed.
Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations.
Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution.
Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.).
Collaborates with internal and external stakeholders in order to deliver on business objectives.
Organizes work information to ensure accuracy and completeness.
Focus may be on a business/group.
Thinks creatively and proposes new solutions.
Exercises judgment to identify, diagnose, and solve problems within given rules.
Works mostly independently.
Broader work or accountabilities may be assigned as needed.
Take measured risks while protecting the bank by applying our Risk Management Framework in the execution of your role, in line with our Risk Culture and within our approved Risk Appetite, making sound and risk informed decisions that align to business strategy, protect assets, and adhere to applicable policy documents (Frameworks, Policies, Standards, Procedures and Supporting documents), laws and regulations.

Qualifications:

Typically 7+ years of relevant experience in an administrative/ professional support function, demonstrating progressive responsibility and post-secondary degree in related field of study.
Ability to support bankers
Specialized knowledge from education and/or business experience.
Verbal & written communication skills - In-depth.
Collaboration & team skills - In-depth.
Analytical and problem solving skills - In-depth.
Influence skills - In-depth.

Salary :

$49,500.00 - $91,300.00

Pay Type:

Salaried

The above represents BMO Financial Group’s pay range and type.

Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group’s expected target for the first year in this position.

BMO Financial Group’s total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: https://jobs.bmo.com/global/en/Total-Rewards

About Us

At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world.

As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one – for yourself and our customers. We’ll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we’ll help you gain valuable experience, and broaden your skillset.

To find out more visit us at http://jobs.bmo.com/us/en

BMO is proud to be an equal employment opportunity employer. We evaluate applicants without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or any other legally protected characteristics. We also consider applicants with criminal histories, consistent with applicable federal, state and local law.

BMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to [email protected] and let us know the nature of your request and your contact information.

Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.

Apply Now

Refine Your Search

senior administrative assistant jobs in irvine ca

Senior Administrative Assistant

Senior Executive Assistant

Office Specialist Senior, Contracts Admin & Mtls Mgmt

Executive Assistant to Partner (Marketing & Business Development Focus)

Senior Administrative Coordinator, School of Theology & Ministry

Senior Assistant Dean- School of Social Sciences

Senior Office Assistant

Office Specialist Senior, Maintenance Resource Managemnt

Senior Executive Assistant to the Chief Financial Officer (CFO)

Senior Accounting & Administrative Support

Senior Office Assistant

Office Assistant

Resident Services Assistant

Administrative Assistant

Senior Admin & IT Coordinator - Immigration

Sr. Administrative Assistant

Sr. Escrow Assistant

Office Coordinator

Concierge

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