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Office Manager – Manufacturing Operations & Executive Support

LiquidStack
Carrollton, TX

Apply Now

Job Details

Benefits

Paid holidays
Paid time off

Qualifications

Vendor relationship building
Customer communication
Spreadsheets
Employee relationship building
Productivity software

Full Job Description

At LiquidStack, we're redefining what's possible in the data center world. As a global leader in advanced liquid cooling solutions, we're powering the future of AI, edge computing, and high-performance systems. Our team is growing, and we're looking for skilled professionals who want to be part of something innovative and impactful.

Position Summary

We design and manufacture products in Carrollton, TX, with sales, engineering, and our main production floor under one roof, plus a second light manufacturing facility a few minutes away. Customers visit weekly, touring the plant, qualifying parts, and meeting our engineering team, and the person in this role makes sure those visits run smoothly from the lobby to the shop floor.

This hybrid role combines office management for two manufacturing sites with executive logistics support for the CEO and his leadership team. In a ty pical week, you'll coordinate 1–3 customer visits or plant tours, manage travel and lodging for leadership, partner with sales and engineering on visit logistics, and keep both facilities running smoothly. You'll be the friendly face guests meet on arrival and the steady hand keeping things on track behind the scenes.

This is hands-on coordination work, not strategic chief-of-staff partnership. The right person brings the practicality of a seasoned manufacturing Office Manager and the polish to host customers and support executives.

Who You Are

An experienced Office Manager or Administrative Coordinator from a manufacturing, industrial, or production environment
Comfortable on a shop floor — around production employees, in PPE, and walking the plant with customers
Naturally friendly — visitors, customers, and new hires feel welcomed from the moment they meet you
Comfortable with changing priorities and busy weeks — you stay organized when the day doesn't go to plan
Proactive by default — you spot what needs doing and handle it before anyone has to ask
Discreet and professional with sensitive information and executive travel details
Energized by a hands-on, fast-paced workplace where every day looks a little different

What You'll Own

Customer Visits & Plant Tours

End-to-end coordination of customer visits, plant tours, and supplier days from arrival to departure
Visitor sign-in, NDA collection, safety briefings, and PPE distribution for shop floor tours
Conference room setup, AV check, catering, signage, and refreshments
Partnership with sales, engineering, and the Plant Manager on visit agendas and shop floor walkthroughs
Welcoming visitors on arrival and ensuring they have what they need throughout the day
Continuous improvement of the visitor experience as visit volume grows

Executive & Leadership Support (Travel, Visits, Lodging)

Travel and lodging coordination for the CEO and leadership team — including customer-facing trips, trade shows, and supplier visits
Hotel blocks, ground transportation, and dinner reservations for visiting customers
Expense report support and follow-up
Calendar and meeting coordination for leadership when needed, especially around customer visit weeks and month-end
Discreet handling of executive travel details and visitor information

Workplace & Facilities Operations (Two Sites)

Daily readiness of office areas, conference rooms, breakrooms, and visitor spaces across both plants
Walkthroughs to catch issues early and resolve them proactively
Partnership with the Plant Manager and property management on non-production repairs, maintenance, and improvements
Non-production supplies, breakroom stocking, mailing, and shipping — including outbound customer samples and small shipments when needed
Support for safety and visitor compliance protocols

Vendor & Budget

Vendor relationships across catering, cleaning, maintenance, security, and office services
Facility billing, invoice reconciliation, and basic budget tracking

Internal Events & Training

Coordination of onboarding, training sessions, leadership meetings, and company events
Logistics including scheduling, catering, setup, and cleanup
Cross-functional partnership with HR, sales, engineering, and plant operations on shared events

How You'll Work

Flexible — You shift priorities gracefully and treat the unexpected as part of the job
Friendly — You build trust quickly with everyone from production employees to visiting executives
Driven — You take ownership and move things forward without needing direction
Resourceful — You figure things out, build the process, and improve it next time
Cross-functional — You partner naturally with sales, engineering, plant ops, HR, and leadership
Anticipatory — You see what's coming and prepare for it

What You Bring

3+ years in office management, administrative coordination, or workplace operations in a manufacturing, industrial, or production environment
Comfort on a shop floor, around production employees, and with customer plant tours
Experience coordinating customer visits, plant tours, or supplier days
Experience supporting senior leadership with travel, lodging, and visit logistics
Strong vendor management — especially catering and facilities vendors
Excellent organization, prioritization, and problem-solving skills
Strong written and verbal communication and a professional presence
Proficiency in Microsoft Office (Excel required); Google Workspace a plus
Familiarity with ERP or manufacturing software (e.g., SAP, NetSuite, Epicor, Plex) a plus
Bilingual Spanish a plus

Work Environment & Expectations

Fully on-site in Carrollton, TX, across two nearby plants
Active manufacturing workplace with sales, engineering, and production teams co-located
Regular customer and visitor activity, including plant tours
Comfortable walking the shop floor in PPE during customer visits and daily walkthroughs
Occasional availability outside standard business hours to support visits, leadership travel, and operations

Why Join Us?

Competitive pay with opportunities for overtime
Consistent day-shift schedule
Paid time off, holidays, and great benefits
Be part of an industry-disrupting company with room to grow
Work on innovative technologies in a collaborative, supportive environment

Apply Now

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