Top 1908 Administrative assistant Jobs in Jackson Heights Ny

Executive & Operations Assistant
Metropolitan Realty —Ridgewood, NY
- $55,000 - $65,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
8d
Executive Assistant
Pitta LLP —Wall Street, NY
- $87,000 - $95,000 a year
- Full-time
- Microsoft Excel
- 5 years
- Databases
- Health savings account
- Health insurance
Quick Apply
Administrative Assistant
Unique People Services —Bronx, NY
- $17.89 an hour
- Full-time
- Background check
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Operations Assistant
Classical Charter Schools —Bronx, NY
- $64,350 - $70,000 a year
- Full-time
- Microsoft Word
- Office
- Administrative experience
- Disability insurance
- Health insurance
Quick Apply
Bookkeeper/Administrative Assistant
Honda of The Bronx —Bronx, NY
- $65,000 - $95,000 a year
- Full-time
- Dealership
- Mid-level
- Administrative experience
- Paid holidays
- Health insurance
Quick Apply
12d
Administrative Assistant
L&M Air Inc —Long Island City, NY
- $24 - $28 an hour
- Choose your own hours
- Google Workspace
- Microsoft Outlook
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
2d
Executive Assistant to CEO
Choices Women's Medical Center —Queens, NY
- From $90,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
- Paid holidays
- Health insurance
Quick Apply
Human Resources Assistant | Human Resources
Rockefeller University —New York, NY
- $53,000 - $58,000 a year
- Full-time
- Oracle
- Administrative experience
- University
7d
Part time (20 hours) Personal Assistant
Anthurium —New York, NY
- $45 an hour
- Full-time
- Research
- Mid-level
- Bachelor's degree
Quick Apply
Administrative Asst/ Front Desk Reception
Confidential —New York, NY
- $19 - $26 an hour
- 8 hour shift
- Customer service
- Office
- Administrative experience
- Paid holidays
- Health insurance
Quick Apply
Administrative Assistant
We Love Watches, Inc —New York, NY
- From $50,000 a year
- Full-time
- Background check
- Microsoft Excel
- Writing skills
Quick Apply
Executive Assistant
Church Pension Group Services Corporation —New York, NY
- $81,000 - $103,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Commuter assistance
- AD&D insurance
Administrative Assistant
Keiko Studios, Inc. —Queens, NY
- $18 - $20 an hour
- Part-time
- Background check
- Spanish
- Google Workspace
- Employee discount
- Professional development assistance
Quick Apply
8d
Executive Assistant to the CEO
Confidential —Manhattan, NY
- $68,000 - $75,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
8d
Claims Assistant
E-J Electric Installation Co. —Long Island City, NY
- $80,000 - $93,000 a year
- Full-time
- Microsoft Word
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
9d
Records Management Assistant
KMRG, LLC —Jamaica, NY
- $40.03 - $45.12 an hour
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
2d
Administrative Assistant
Peter B Dunn MD PC —New York, NY
- $30 - $40 an hour
- Temporary
- No experience needed
- Administrative experience
- Typing
- Dental insurance
Quick Apply
12d
Administrative Assistant
NYU Langone Health —New York, NY
- $53,294.22 - $91,932.72 a year
- Office
- 3 years
- Typing
- Wellness program
Administrative Assistant
Hospital for Special Surgery —New York, NY
- $30.77 - $46.84 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Inventory management
- Office
Administrative Assistant (Daycare)
FORT GREENE COUNCIL, INC —Brooklyn, NY
- $31.25 an hour
- Full-time
- Background check
- School experience
- High school diploma or GED
Quick Apply

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Executive & Operations Assistant

Metropolitan Realty
Ridgewood, NY

Quick Apply

Job Details

Full-time
$55,000 - $65,000 a year
8 days ago

Benefits

Paid holidays
Health insurance
Paid time off
401(k) matching

Qualifications

Microsoft Excel
Microsoft Outlook
Executive administrative support
Organizational skills
Office management

Full Job Description

Executive & Operations Assistant

Metropolitan Realty LLC / MRM Property Group

Position Details

Location: Ridgewood, Queens, NY -- in office

Job Type: Full-time

Compensation: $55,000-$65,000 per year (salary, commensurate with experience)

Schedule: Monday-Friday, standard business hours

Benefits: Health insurance reimbursement, IRA contribution, paid time off, paid holidays, annual performance reviews

Reports To: Senior Management

About Metropolitan Realty

Metropolitan Realty is a family-owned real estate development and property management firm based in Ridgewood, Queens. We own and manage a diverse portfolio of commercial office, retail, industrial, and free-market residential properties -- including the Bohack Square building -- and self-perform construction and renovation through our affiliated company, MRM Property Group, led by a licensed general contractor. We run our own buildings, execute our own work, and hold a high standard for how our properties look and operate. We are actively growing our portfolio across northern Queens.

The Role

The Executive & Operations Assistant provides direct administrative and operational support to the Management team. This role manages the executive’s schedule, company communications, and day-to-day administrative functions. The position requires strong organizational skills, professional written and verbal communication, and the ability to manage multiple priorities simultaneously.

Key Responsibilities

Scheduling & Calendar Management

Manage the management team's calendar, including scheduling and coordinating meetings with lenders, brokers, attorneys, contractors, and other business contacts.
Maintain the company-wide Outlook calendar, including compliance deadlines, vendor appointments, and internal team commitments.
Handle meeting logistics: confirmations, reminders, rescheduling, and preparation of required materials.
Prepare daily and weekly schedule summaries for the management team.

Communications Management

Monitor and manage the main company inbox; triage incoming messages, draft responses, and handle routine correspondence.
Answer office phones, log all calls and voicemails, and route or respond as appropriate.
Draft professional correspondence on behalf of management, including emails and letters to lenders, brokers, tenants, vendors, and attorneys.
Track outstanding communications and follow up to ensure timely responses.

Meeting Preparation & Follow-Up

Prepare briefing materials prior to meetings, including relevant documents, counterparty background, and a summary of open items.
Attend meetings as needed to take notes and document action items.
Distribute meeting notes and follow up with internal staff and external parties to ensure commitments are completed.

Business Development Support

Maintain contact lists and deal pipeline, including lenders, brokers, prospects, and acquisition targets.
Conduct property research, pull comps, and assemble document packages in preparation for acquisition and financing meetings.
Keep available-unit listings current and route leasing inquiries to the appropriate team members.

Operations & Compliance

Maintain the compliance calendar: NYC Local Law deadlines, RPIE and storefront registration, ICAP renewal, and Con Edison/National Grid meter updates.
Schedule and coordinate recurring vendor services: elevator maintenance, FDNY/CAT1 inspections, sprinkler certification, exterminator, HVAC service, and snow removal.
Monitor lease expiration dates and notify management of upcoming renewals.
Manage Yardi Breeze: track open maintenance tickets, outstanding payments, and repair follow-ups.
Reconcile company credit card charges, collect receipts, and maintain the reconciliation binder.
Maintain operational records: building access logs, key and key-card inventory, tenant vehicle and appliance lists, and the subcontractor log.

Research & Technology

Utilize AI tools, including Claude, for drafting, research, and record-keeping to improve office efficiency.
Conduct market and prospect research to support the company's acquisition activities in northern Queens.
Maintain the company website, including property listings, photos, and contact information.

Qualifications

Minimum 2 years of experience in an administrative, office management, or operations support role; real estate experience preferred.
Strong written and verbal communication skills; ability to draft professional correspondence independently.
Highly organized with demonstrated ability to manage multiple priorities and meet deadlines without close supervision.
Proficient in Microsoft Office (Outlook, Word, Excel); experience with Yardi Breeze is a plus.
Comfortable with AI tools and technology; willingness to learn and adopt new systems.
Discreet and professional; capable of handling confidential business information appropriately.
Flexible and willing to take on tasks outside the formal job description as business needs evolve.

Pay: $55,000.00 - $65,000.00 per year

Benefits:

401(k) matching
Health insurance
Paid time off

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in jackson heights ny

Executive & Operations Assistant

Executive Assistant

Administrative Assistant

Operations Assistant

Bookkeeper/Administrative Assistant

Administrative Assistant

Executive Assistant to CEO

Human Resources Assistant | Human Resources

Part time (20 hours) Personal Assistant

Administrative Asst/ Front Desk Reception

Administrative Assistant

Executive Assistant

Administrative Assistant

Executive Assistant to the CEO

Claims Assistant

Records Management Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant (Daycare)

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