Top 313 Receptionist administrative assistant Jobs in Jacksonville Beach Fl

Project Management Assistant
Holman, Inc. —Jacksonville, FL
- $22 - $26 an hour
- Full-time
- Background check
- Google Workspace
- Microsoft Outlook
- Health savings account
- Disability insurance
Quick Apply
Office Administrator
Car Wash Management, LLC —Jacksonville Beach, FL
- $20 - $25 an hour
- Part-time
- Hybrid work
- Microsoft Outlook
- Computer literacy
- Office
- Flexible schedule
Quick Apply
4d
Personal Assistant – Luxury Hospitality
Opulent Property Management —Jacksonville Beach, FL
- $20 - $25 an hour
- Hospitality
- Customer service
- No experience needed
Quick Apply
8d
Receptionist/Administrative Assistant
MEDITERRANEAN DESIGNS —Jacksonville Beach, FL
- Full-time
- Customer service
- Computer literacy
- Office
Quick Apply
5h
Veterinary Receptionist
BluePearl Vet, LLC —Jacksonville, FL
- $18 - $28 an hour
- Part-time
- US work authorization
- Communication skills
- Entry level
- Pet insurance
Office Administrative Assistant
Ace Hardware —Jacksonville, FL
- $19 - $20 an hour
- 8 hour shift
- Office
- High school diploma or GED
- Organizational skills
- Paid holidays
- Health insurance
Quick Apply
Education Assistant
All Together Wellness —Jacksonville Beach, FL
- $17 - $20 an hour
- Part-time
- Background check
- School experience
- Classroom
- 401(k)
- 401(k) matching
Quick Apply
13d
Office Coordinator
Olympus Insurance Company —Jacksonville, FL
- $20 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid holidays
- Disability insurance
Quick Apply
2d
Medical Office Receptionist
Desai Health —Jacksonville, FL
- $18 - $22 an hour
- Part-time
- HIPAA
- Administrative experience
- High school diploma or GED
Quick Apply
7d
Administrative Coordinator - IDEA River Bluff (Immediate Opening)
IDEA Public Schools —Jacksonville, FL
- $20.34 - $25.42 an hour
- Urgently hiring
- Background check
- Mid-level
- Office
- 403(b) matching
- Disability insurance
HR Administrative Assistant
KLS MARTIN LP —Jacksonville, FL
- Full-time
- Inventory management
- Writing skills
- Basic math
- Paid parental leave
- Parental leave
Office Administrative Assistant
Precise Cabling Inc —Jacksonville, FL
- $15 - $25 an hour
- Full-time
- Bilingual
- Google Workspace
- Microsoft Outlook
- Paid time off
Quick Apply
4d
Front Desk / Patient Care Coordinator
Jacksonville Dermatology & Cosmetic Surgery —Jacksonville, FL
- Part-time
- Surgery
- Clinic
- Medical-Surgical
- Paid holidays
- Paid time off
Receptionist - State Farm Agent Team Member
Michael Nickas - State Farm Agent —Jacksonville, FL
- $40,000 - $60,000 a year
- Full-time
- Office
- Apartments
- Communication skills
- Health insurance
- 401(k)
Quick Apply
Administrative Assistant
Orthotic & Prosthetic Clinics of America Jacksonville —Jacksonville, FL
- $18 - $23 an hour
- Full-time
- Google Workspace
- Microsoft Outlook
- Writing skills
- Paid time off
Quick Apply
Human Resources Assistant - entry level
KLS Martin Group —Jacksonville, FL
- $20 - $22 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
7d
Front Desk Representative
Jax Spine & Pain Centers —Jacksonville, FL
- Full-time
- HIPAA
- High school diploma or GED
- Organizational skills
- Paid holidays
- Health insurance
Quick Apply
Administrative Clerk
Career Prep Academy —Jacksonville, FL
- $20 - $22 an hour
- Full-time
- Spanish
- Google Workspace
- Computer literacy
Quick Apply
Front Desk Agent
Margaritaville Beach Hotel Jacksonville Beach —Jacksonville Beach, FL
- $16.00 - $16.50 an hour
- Nights as needed
- Hotel
- US work authorization
- Computer skills
- Health insurance
- Dental insurance
Quick Apply
Front Desk Receptionist & Chiropractic Assistant
Deerwood Lake Chiropractic —Jacksonville, FL
- $18 - $20 an hour
- Full-time
- Computer literacy
- Medical office experience
- No experience needed
Quick Apply
4d

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Project Management Assistant

Holman, Inc. -
Jacksonville, FL

Quick Apply

Job Details

Full-time
$22 - $26 an hour

Benefits

Health savings account
Disability insurance
Health insurance
Dental insurance
401(k)
Tuition reimbursement
Paid time off
Vision insurance
401(k) matching
Flexible schedule
Life insurance
Retirement plan

Qualifications

Customer communication
Microsoft Outlook
Buildertrend
Construction management software
English
Administrative experience
Construction industry experience
Construction administrative experience
Project management software
Document management
Associate's degree

Full Job Description

Company Overview
Holman, Inc. has been a trusted provider of Division 10 commercial construction services since 2003. Based near downtown Jacksonville, FL, our dedicated team delivers high-quality specialty installations across Northeast Florida. We pride ourselves on innovation, integrity, and exceptional client service in every project.

Project Management Assistant (PMA)Position Summary

The Project Management Assistant (PMA) provides administrative and project coordination support to the Project Management team throughout the entire project lifecycle. This role is responsible for preparing project documentation, maintaining accurate records, coordinating standard purchasing activities, assisting customers, and ensuring projects move efficiently from award through closeout. The PMA serves as the primary administrative support for multiple Project Managers, allowing them to focus on customer relationships, project execution, scheduling, financial performance, and issue resolution.

Essential Responsibilities

1. Project Administration

Create and maintain project files in Buildertrend.
Organize electronic project documentation.
Upload contracts, drawings, specifications, and correspondence.
Maintain accurate project records throughout the project lifecycle.
Ensure project documentation is complete and organized.

2. Submittals & Document Control

Prepare and assemble submittal packages.
Gather manufacturer product data and shop drawings.
Submit revisions and resubmittals.
Track submittal status and approvals.
Maintain current drawing revisions and project documentation.
Assist with document distribution to field personnel.

3. Purchasing & Material Coordination

Process purchase orders for standard materials.
Assist with stock material ordering.
Track material acknowledgements and delivery dates.
Follow up with vendors regarding shipments and backorders.
Coordinate replacement material requests.
Assist with walk-in customer sales and stock orders.

4. Project Support

Prepare installation folders and field documentation.
Assemble installation packets for field crews.
Coordinate project documentation for field measurements.
Assist with scheduling-related documentation.
Support Project Managers with day-to-day administrative needs.

5. Billing & Financial Administration

Prepare pay application packages.
Complete AIA billing documentation.
Assemble Schedule of Values and supporting documentation.
Organize lien releases and billing documents.
Create Buildertrend invoices for Project Manager review.
Maintain organized billing records and documentation.

6. Project Closeout

Prepare closeout packages.
Assemble warranties, O&M manuals, and attic stock documentation.
Track outstanding closeout requirements.
Prepare final project documentation.
Coordinate customer surveys.
Archive completed project files.

7. Customer & Vendor Support

Assist walk-in customers.
Answer routine customer inquiries.
Coordinate with vendors regarding orders and deliveries.
Route technical or project-specific questions to the appropriate Project Manager.
Maintain professional communication with customers and suppliers.

Preferred Skills & Qualifications

Strong organizational and time management skills
Excellent attention to detail
Ability to manage multiple priorities simultaneously
Effective written and verbal communication skills
Proficient with Microsoft Office Suite
Experience with Buildertrend, QuickBooks, or similar construction management software preferred
Ability to work in a fast-paced construction environment
Customer service experience preferred

Position Goals

The Project Management Assistant is expected to:

Maintain accurate and organized project documentation.
Prepare project documents with minimal revisions.
Support multiple Project Managers simultaneously.
Help ensure submittals, billing, and closeout documents are completed on schedule.
Deliver excellent customer service to internal and external clients.
Improve Project Manager efficiency by reducing administrative workload.
Help projects move smoothly from award through closeout while maintaining company standards. Project Management Assistant (PMA)Position Summary

.Requirements

1–2 years of experience as a Virtual Assistant, Administrative Assistant, or similar role.
Strong organizational and email management skills.
Professional written communication skills.
High attention to detail and ability to work independently.
Ability to work weekday hours.
Familiarity with construction project management software such as BuilderTrend (preferred).
Experience with Google Workspace (Docs, Sheets, Drive) is a plus.
Prior experience in a construction or estimating environment is beneficial but not required.

Work Schedule & Compensation

Full-Time: Approximately 40-45 hours/week
Flexible hours Monday–Friday
In Office Position
Hourly compensation based on experience

Join Our Team
If you're ready to support exciting commercial construction projects in a behind-the-scenes role that keeps the Project Management team engine running smoothly, apply now to become part of the Holman, Inc. team!

Pay: $22.00 - $26.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Disability insurance
Health insurance
Health savings account
Life insurance
Paid time off
Retirement plan
Tuition reimbursement
Vision insurance

Application Question(s):

Are you familiar with AIA payment applications?

Education:

Associate (Preferred)

Experience:

Construction: 1 year (Required)

Language:

English (Required)

Location:

Jacksonville, FL 32205 (Preferred)

Ability to Commute:

Jacksonville, FL 32205 (Required)

Work Location: In person

Quick Apply

Refine Your Search

receptionist administrative assistant jobs in jacksonville beach fl

Project Management Assistant

Office Administrator

Personal Assistant – Luxury Hospitality

Receptionist/Administrative Assistant

Veterinary Receptionist

Office Administrative Assistant

Education Assistant

Office Coordinator

Medical Office Receptionist

Administrative Coordinator - IDEA River Bluff (Immediate Opening)

HR Administrative Assistant

Office Administrative Assistant

Front Desk / Patient Care Coordinator

Receptionist - State Farm Agent Team Member

Administrative Assistant

Human Resources Assistant - entry level

Front Desk Representative

Administrative Clerk

Front Desk Agent

Front Desk Receptionist & Chiropractic Assistant

I want to receive the latest job alert for receptionist administrative assistant in jacksonville beach fl

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