Top 71 Operations administrator Jobs in Jacksonville Fl

Administrative Supervisor
Rivkin Radler LLP —Jacksonville, FL
- $80,000 - $90,000 a year
- Full-time
- Mid-level
- Office
- Administrative experience
- AD&D insurance
- Paid holidays
Quick Apply
Operations Coordinator
Confidential —Florida
- From $60,000 a year
- Full-time
- Sales
- Mid-level
- Leadership
- Health insurance
- Dental insurance
Quick Apply
Chief Financial Officer
Fleet Landing —Atlantic Beach, FL
- Full-time
- CPA
- Finance
- Master's degree
- Paid time off
- 401(k) matching
Quick Apply
Lead Administrative Coordinator
Introspect Mental Health —Jacksonville, FL
- From $20 an hour
- Email
- Background check
- HIPAA
- Mid-level
- Paid time off
Quick Apply
2d
Bilingual Warehouse Administrator
SIMOS —Jacksonville, FL
- $18.50 an hour
- Overtime
- Bilingual
- Background check
- 18 years or older
- Paid training
- Paid holidays
9d
Center Administrator
Conviva Senior Primary Care —Jacksonville, FL
- $71,100 - $97,800 a year
- Full-time
- CPR Certification
- BLS Certification
- 3 years
- Paid parental leave
- Paid holidays
Operations Administrator
Kemper AIP Metals, LLC. —Ponte Vedra Beach, FL
- $45,000 - $55,000 a year
- Full-time
- Background check
- Microsoft Excel
- Marketing
- Health insurance
- Dental insurance
Quick Apply
6d
68061964 - PROGRAM OPERATIONS ADMINISTRATOR - SES
The State of Florida —Jacksonville, FL
- $3,666.78 - $4,766.82 a month
- Call employer
- Background check
- Microsoft Outlook
- Writing skills
- Paid holidays
- Health insurance
5d
Merchandise Administrator
Fanatics Retail Group Fulfillment, LLC —Jacksonville, FL
- Full-time
- Oracle
- Customer service
- Merchandising
Quick Apply
Sr Operations Admin
FedEx —Jacksonville, FL
- Part-time
- Mid-level
- Travel
- 4 years
5d
Operations Supervisor
United Rentals, Inc. —Jacksonville, FL
- Full-time
- Mid-level
- High school diploma or GED
- Driver's License
- Paid parental leave
- Health insurance
5d
Merch Admin
Fanatics Retail Group Fulfillment, LLC —Jacksonville, FL
- $24 - $26 an hour
- Full-time
- Oracle
- Merchandising
- Mid-level
- Paid parental leave
- Parental leave
Quick Apply
4d
Helpline & Office Administrator
NAMI Jacksonville Florida, Inc. —Jacksonville, FL
- $46,000 - $50,000 a year
- Weekends as needed
- Hybrid work
- Background check
- Microsoft Excel
- Inventory management
- Health insurance
- 401(k)
Quick Apply
DMLSS System Administrator
Mlt Systems —Jacksonville, FL
- $85,000 - $115,000 a year
- Full-time
- Remote
- Computer Science
- Bachelor of Science
- Office
Front Desk Receptionist and Administrative Assistant
Hollingsworth Showroom —Jacksonville, FL
- $23 - $24 an hour
- Full-time
- In-person
- Entry level
- Health savings account
- Health insurance
Quick Apply
5d
Property Administrator
Ash Properties —Jacksonville, FL
- Full-time
- Background check
- English
- Mid-level
Quick Apply
Office Administrator
BRIDGES OF AMERICA —Jacksonville, FL
- $11.95 - $16.36 an hour
- Microsoft Word
- English
- Mid-level
Quick Apply
Administrative Assistant, Patient Financial Services, Full-time
Brooks Rehabilitation —Jacksonville, FL
- Full-time
- Office
- High school diploma or GED
- Organizational skills
- Paid time off
- Employee discount
Quick Apply
Administrative Assistant for CEO
Agape Health and Wellness Center, Inc. —Jacksonville, FL
- Full-time
- Google Workspace
- Microsoft Outlook
- Inventory management
- Health insurance
- Dental insurance
Quick Apply
13d
Administrative Assistant
American Scaffold, LLC —Jacksonville, FL
- Full-time
- Office
- Ability to climb stairs
- Administrative experience
Quick Apply
2d

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Administrative Supervisor

Rivkin Radler LLP -
Jacksonville, FL

Quick Apply

Job Details

Full-time
$80,000 - $90,000 a year

Benefits

AD&D insurance
Paid holidays
Disability insurance
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Life insurance
Referral program

Qualifications

Legal firm experience
Law office experience
Legal billing

Full Job Description

Because a great law firm begins with great people.

At Rivkin Radler, we are always looking for professionals who share our passion for the law and commitment to total client satisfaction. Rivkin Radler has approximately 250 lawyers, with offices in Albany, N.Y.; Hackensack, N.J.; Jacksonville, F.L.; New York City; Poughkeepsie, N.Y.; and Uniondale, N.Y. The firm actively encourages equal opportunity through mentoring, training, professional development, and public service programs.

The firm offers competitive salaries in addition to a comprehensive benefits plan which includes medical and dental insurance, group term life insurance, accidental death and dismemberment insurance, long-term disability insurance, optional term life insurance, flexible spending accounts, Aflac, 401(k), paid time off, referral bonuses and paid holidays.

The Administrative Supervisor is responsible for coordinating the billing operations and daily administrative functions of the Jacksonville office of a multi-office law firm. This individual plays a key role in ensuring the timely and accurate processing of billing activities while also maintaining smooth office operations, and serving as a liaison between the Jacksonville office and firm leadership in Uniondale. The Administrative Supervisor sets a leading example of professionalism, efficiency, and adherence to firm policies and procedures.

Key Responsibilities:
Financial Administration & Billing

Oversee the day-to-day billing operations for the Jacksonville office.
Distribute prebills to partners for review and approval and ensure timely submission of finalized bills.
Monitor billing workflows and follow up with attorneys and staff to ensure billing deadlines are met.
Coordinate with the Finance Department regarding billing inquiries, corrections, write-downs, and client-related billing matters.
Review and process office-related invoices, reimbursements, and vendor payments within authorized approval levels.
Assist firm leadership and finance with monitoring and managing local office expenses.

Staff Support

Coordinate staff schedules, PTO requests, and timekeeping processes.
Manage onboarding and training of new hires in conjunction with Human Resources.
Foster a productive, professional, inclusive, and respectful office culture.

Office Operations & Administration

Ensure smooth day-to-day operations of the Jacksonville office.
Serve as the primary administrative point of contact between the Jacksonville office and the main Uniondale office.
Maintain an organized and professional office environment and coordinate office repairs and maintenance with the Facilities Manager.
Oversee office supply inventory, purchasing, and equipment management.
Work with the Records Manager and Records Assistant to ensure records and files (paper and digital) are maintained securely and in compliance with firm procedures.

Communication & Coordination

Serve as liaison between attorneys and administrative staff, working with the office managing partner to ensure operational needs are met.
Communicate regularly with the Uniondale office and other offices for consistent firm-wide operations.
Coordinate meetings, events, and conference room usage.
Handle internal communications and announcements at the office level.

Technology & Systems

Liaise with IT department to ensure systems, software, and equipment are functioning properly.
Troubleshoot basic tech issues or escalate as needed.
Ensure compliance with firm technology protocols and data security policies.

Compliance & Risk Management

Ensure the office complies with firm policies, professional conduct rules, and local laws.
Oversee office-level compliance training and documentation.
Serve as point of contact for any safety, emergency, or facility-related incidents.

Qualifications:

5+ years of office management or administrative leadership experience, preferably in a law firm or professional services environment.
Prior law firm billing experience required.
Strong understanding of legal billing processes, time entry procedures, prebills, and billing deadlines.
Experience working with attorneys and finance departments in a professional services environment.
Strong leadership and interpersonal skills.
Excellent organizational and problem-solving abilities.
Proficiency in Microsoft Office Suite.
Familiarity with HR functions and financial processes in a law firm setting.

Congenial fast-paced environment, competitive salary and benefits. EOE.
Job Type: Full-time

The annualized salary range for this position is $80,000 to $90,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

To find out how you can join our talented team, email [email protected].

We are an Equal Opportunity Employer

Quick Apply

Refine Your Search

operations administrator jobs in jacksonville fl

Administrative Supervisor

Operations Coordinator

Chief Financial Officer

Lead Administrative Coordinator

Bilingual Warehouse Administrator

Center Administrator

Operations Administrator

68061964 - PROGRAM OPERATIONS ADMINISTRATOR - SES

Merchandise Administrator

Sr Operations Admin

Operations Supervisor

Merch Admin

Helpline & Office Administrator

DMLSS System Administrator

Front Desk Receptionist and Administrative Assistant

Property Administrator

Office Administrator

Administrative Assistant, Patient Financial Services, Full-time

Administrative Assistant for CEO

Administrative Assistant

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