Top 1629 Scheduling manager Jobs in Jacksonville Fl

Project Management Assistant
Holman, Inc. —Jacksonville, FL
- $22 - $26 an hour
- Full-time
- Background check
- Google Workspace
- Microsoft Outlook
- Health savings account
- Disability insurance
Quick Apply
E-Commerce Sales Manager
Seatmatch —Florida
- $80,000 - $110,000 a year
- Full-time
- Remote
- Background check
- Merchandising
- Mid-level
- Health insurance
- Dental insurance
Advertising and Promotions Planning Manager
Seatmatch —Florida
- $80,000 - $110,000 a year
- Full-time
- Remote
- Background check
- Merchandising
- Mid-level
- Health insurance
- Dental insurance
Customer Service Administrator
JACKSONVILLE AVIATION AUTHORITY —Jacksonville, FL
- $28.58 - $36.99 an hour
- Full-time
- Background check
- Hospitality
- Mid-level
5d
Recruiting Coordinator
Angi —Jacksonville, FL
- $50,000 - $75,000 a year
- Full-time
- Remote
- Background check
- Research
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Administrative Coordinator - IDEA River Bluff (Immediate Opening)
IDEA Public Schools —Jacksonville, FL
- $20.34 - $25.42 an hour
- Urgently hiring
- Background check
- Mid-level
- Office
- 403(b) matching
- Disability insurance
Administrative Assistant
Novolex —Jacksonville, FL
- $17.84 - $29.73 an hour
- Urgently hiring
- Computer literacy
- Writing skills
- Office
- Health insurance
- Dental insurance
1d
Office Services Associate
Opensity Solutions —Jacksonville, FL
- Up to $27 an hour
- Full-time
- Ability to walk for extended periods
- Office
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
2d
Office Administrator
First Coast Contracting —Jacksonville, FL
- $40,000 - $55,000 a year
- Full-time
- Office
- Administrative experience
- In-person
- Health insurance
- Dental insurance
Quick Apply
3d
Logistics Coordinators' Manager
CBX Global —Jacksonville, FL
- $50,000 - $75,000 a year
- Full-time
- Bilingual
- Mid-level
- Microsoft Office
Quick Apply
3d
Imaging Scheduler
Borland Groover —Jacksonville, FL
- Full-time
- Heavy lifting
- Writing skills
- English
- Profit sharing
- Paid holidays
Quick Apply
3d
Senior Scheduler
BAE Systems Inc. —Jacksonville, FL
- $75,254 - $127,930 a year
- Full-time
- Mid-level
- Office
- Travel
- Health savings account
- Paid holidays
Production Administrator
Paul Davis Restoration of North Florida —Jacksonville, FL
- $23 - $27 an hour
- Full-time
- Computer literacy
- Mid-level
- Microsoft Office
- Health insurance
- Dental insurance
Quick Apply
Operations Supervisor - 1st Shift
CHEP —Jacksonville, FL
- $62,000 - $90,000 a year
- Full-time
- Hybrid work
- Computer literacy
- Mid-level
- Bachelor's degree
- Profit sharing
- Disability insurance
Patient Care Specialist II
Millennium Physician Group, LLC —Jacksonville, FL
- $17.10 - $25.65 an hour
- Full-time
- HIPAA
- Mid-level
- High school diploma or GED
- Paid holidays
- Disability insurance
Quick Apply
2d
Logistics Coordinators' Manager
Excel Cargo Services Inc —Jacksonville, FL
- $50,000 - $75,000 a year
- Full-time
- Bilingual
- Mid-level
- Microsoft Office
Quick Apply
3d
Executive Assistant, CPO
Wounded Warrior Project —Jacksonville, FL
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Marketing
- Health insurance
- Dental insurance
Patient Access Specialist
Nemours —Jacksonville, FL
- Overtime
- Spanish
- Medical office experience
- HIPAA
Scheduler I
Valiant Integrated Services —Jacksonville, FL
- Monday to Friday
- English
- High school diploma or GED
- Data entry
Quick Apply
Patient Coordinator
Aspen Dental —Jacksonville, FL
- $17 - $20 an hour
- Full-time
- 18 years or older
- Dental office
- High school diploma or GED
- Health insurance
- Dental insurance

I want to receive the latest job alert for scheduling manager in jacksonville fl

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

scheduling manager jobs near jacksonville fl

Patient Access Specialist jobs in Jacksonville, FL

Logistics Manager jobs in Jacksonville, FL

Operations Supervisor jobs in Jacksonville, FL

Office Administrator jobs in Jacksonville, FL

Project Manager jobs in Jacksonville, FL

Service Administrator jobs in Jacksonville, FL

Administrative Assistant jobs in Jacksonville, FL

Scheduler jobs in Jacksonville, FL

Patient Care Technician jobs in Jacksonville, FL

Executive Assistant jobs in Jacksonville, FL

Recruiting Coordinator jobs in Jacksonville, FL

Office Assistant jobs in Jacksonville, FL

Administrative Coordinator jobs in Jacksonville, FL

Patient Coordinator jobs in Jacksonville, FL

Case Manager jobs in Walnut Creek, CA

Promotional Manager jobs in New Jersey

Promotional Manager jobs in Franklin, TN

Promotional Manager jobs in Charleston, SC

Project Manager jobs in Lafayette, LA

Promotional Manager jobs in Philadelphia, PA

Project Management Assistant

Holman, Inc. -
Jacksonville, FL

Quick Apply

Job Details

Full-time
$22 - $26 an hour

Benefits

Health savings account
Disability insurance
Health insurance
Dental insurance
401(k)
Tuition reimbursement
Paid time off
Vision insurance
401(k) matching
Flexible schedule
Life insurance
Retirement plan

Qualifications

Customer communication
Microsoft Outlook
Buildertrend
Construction management software
English
Administrative experience
Construction industry experience
Construction administrative experience
Project management software
Document management
Associate's degree

Full Job Description

Company Overview
Holman, Inc. has been a trusted provider of Division 10 commercial construction services since 2003. Based near downtown Jacksonville, FL, our dedicated team delivers high-quality specialty installations across Northeast Florida. We pride ourselves on innovation, integrity, and exceptional client service in every project.

Project Management Assistant (PMA)Position Summary

The Project Management Assistant (PMA) provides administrative and project coordination support to the Project Management team throughout the entire project lifecycle. This role is responsible for preparing project documentation, maintaining accurate records, coordinating standard purchasing activities, assisting customers, and ensuring projects move efficiently from award through closeout. The PMA serves as the primary administrative support for multiple Project Managers, allowing them to focus on customer relationships, project execution, scheduling, financial performance, and issue resolution.

Essential Responsibilities

1. Project Administration

Create and maintain project files in Buildertrend.
Organize electronic project documentation.
Upload contracts, drawings, specifications, and correspondence.
Maintain accurate project records throughout the project lifecycle.
Ensure project documentation is complete and organized.

2. Submittals & Document Control

Prepare and assemble submittal packages.
Gather manufacturer product data and shop drawings.
Submit revisions and resubmittals.
Track submittal status and approvals.
Maintain current drawing revisions and project documentation.
Assist with document distribution to field personnel.

3. Purchasing & Material Coordination

Process purchase orders for standard materials.
Assist with stock material ordering.
Track material acknowledgements and delivery dates.
Follow up with vendors regarding shipments and backorders.
Coordinate replacement material requests.
Assist with walk-in customer sales and stock orders.

4. Project Support

Prepare installation folders and field documentation.
Assemble installation packets for field crews.
Coordinate project documentation for field measurements.
Assist with scheduling-related documentation.
Support Project Managers with day-to-day administrative needs.

5. Billing & Financial Administration

Prepare pay application packages.
Complete AIA billing documentation.
Assemble Schedule of Values and supporting documentation.
Organize lien releases and billing documents.
Create Buildertrend invoices for Project Manager review.
Maintain organized billing records and documentation.

6. Project Closeout

Prepare closeout packages.
Assemble warranties, O&M manuals, and attic stock documentation.
Track outstanding closeout requirements.
Prepare final project documentation.
Coordinate customer surveys.
Archive completed project files.

7. Customer & Vendor Support

Assist walk-in customers.
Answer routine customer inquiries.
Coordinate with vendors regarding orders and deliveries.
Route technical or project-specific questions to the appropriate Project Manager.
Maintain professional communication with customers and suppliers.

Preferred Skills & Qualifications

Strong organizational and time management skills
Excellent attention to detail
Ability to manage multiple priorities simultaneously
Effective written and verbal communication skills
Proficient with Microsoft Office Suite
Experience with Buildertrend, QuickBooks, or similar construction management software preferred
Ability to work in a fast-paced construction environment
Customer service experience preferred

Position Goals

The Project Management Assistant is expected to:

Maintain accurate and organized project documentation.
Prepare project documents with minimal revisions.
Support multiple Project Managers simultaneously.
Help ensure submittals, billing, and closeout documents are completed on schedule.
Deliver excellent customer service to internal and external clients.
Improve Project Manager efficiency by reducing administrative workload.
Help projects move smoothly from award through closeout while maintaining company standards. Project Management Assistant (PMA)Position Summary

.Requirements

1–2 years of experience as a Virtual Assistant, Administrative Assistant, or similar role.
Strong organizational and email management skills.
Professional written communication skills.
High attention to detail and ability to work independently.
Ability to work weekday hours.
Familiarity with construction project management software such as BuilderTrend (preferred).
Experience with Google Workspace (Docs, Sheets, Drive) is a plus.
Prior experience in a construction or estimating environment is beneficial but not required.

Work Schedule & Compensation

Full-Time: Approximately 40-45 hours/week
Flexible hours Monday–Friday
In Office Position
Hourly compensation based on experience

Join Our Team
If you're ready to support exciting commercial construction projects in a behind-the-scenes role that keeps the Project Management team engine running smoothly, apply now to become part of the Holman, Inc. team!

Pay: $22.00 - $26.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Disability insurance
Health insurance
Health savings account
Life insurance
Paid time off
Retirement plan
Tuition reimbursement
Vision insurance

Application Question(s):

Are you familiar with AIA payment applications?

Education:

Associate (Preferred)

Experience:

Construction: 1 year (Required)

Language:

English (Required)

Location:

Jacksonville, FL 32205 (Preferred)

Ability to Commute:

Jacksonville, FL 32205 (Required)

Work Location: In person

Quick Apply

Refine Your Search

scheduling manager jobs in jacksonville fl

Project Management Assistant

E-Commerce Sales Manager

Advertising and Promotions Planning Manager

Customer Service Administrator

Recruiting Coordinator

Administrative Coordinator - IDEA River Bluff (Immediate Opening)

Administrative Assistant

Office Services Associate

Office Administrator

Logistics Coordinators' Manager

Imaging Scheduler

Senior Scheduler

Production Administrator

Operations Supervisor - 1st Shift

Patient Care Specialist II

Logistics Coordinators' Manager

Executive Assistant, CPO

Patient Access Specialist

Scheduler I

Patient Coordinator

I want to receive the latest job alert for scheduling manager in jacksonville fl

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected