Top 268 Administrative coordinator Jobs in Keyport Nj

Administrative Operations Coordinator
JERSEY MEDICAL CARE PC —Matawan, NJ
- Google Workspace
- HIPAA
- Mid-level
Quick Apply
Medical Office Receptionist/Patient Coordinator Bilingual Russian
Alexander Golberg Physician, P.C. —Brooklyn, NY
- $20 - $24 an hour
- Full-time
- Microsoft Excel
- HIPAA
- English
Quick Apply
13d
Inside Sales Coordinator
QUALITY 1ST BASEMENT SYSTEMS —Cliffwood, NJ
- $18 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Bid Coordinator
Construction —Atlantic Highlands, NJ
- From $24 an hour
- Full-time
- Microsoft Outlook
- Customer service
- Office
- Paid time off
Quick Apply
Conference Services Coordinator
Allstates Consulting Services —New York, NY
- $27 - $30 an hour
- Temporary
- Microsoft PowerPoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
HVAC Service Coordinator
Palone Bros. Air Conditioning Corp. —Brooklyn, NY
- $18 - $24 an hour
- Full-time
- Computer literacy
- Administrative experience
- Driver's License
- Paid time off
Quick Apply
Office Coordinator
CGP&H, LLC —Cranbury, NJ
- $24 an hour
- Full-time
- Spanish
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Quick Apply
Medical Office Coordinator/Facilitator (Bilingual: Cantonese)
POD Health —Brooklyn, NY
- $20 - $22 an hour
- Full-time
- HIPAA
- High school diploma or GED
- Continuous improvement
- Paid holidays
- Health insurance
Quick Apply
6d
Project & Administrative Coordinator
Stonewell Management —New York, NY
- From $80,000 a year
- Full-time
- Mid-level
- Organizational skills
- Fair chance
Quick Apply
Professional Services Coordinator
TEAM360 STAFFING —Somerset, NJ
- $17 - $20 an hour
- Overtime
- In-person
- 1 year
- Associate's degree
- Dental insurance
- Vision insurance
Quick Apply
2d
Administrative & Client Coordinator
LionHeart Logistics LLC —Eatontown, NJ
- $24 - $26 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
4d
Administrative Coordinator / Client Support Specialist
Bek Building Maintenance —Cranford, NJ
- $20 - $30 an hour
- Full-time
- Hybrid work
- Office
- Administrative experience
- Organizational skills
- Paid time off
Quick Apply
1d
Administrative Coordinator
OASIS MENTAL HEALTH CENTERS MEDICAL LLC —Iselin, NJ
- $24 - $30 an hour
- Full-time
- Mid-level
- Reliable transportation
- Communication skills
- Health insurance
- Dental insurance
Quick Apply
Reconstruction Administrative Coordinator
HighGround —Edison, NJ
- $22 - $27 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
13d
Administrative Coordinator Confid
Rutgers University —New Brunswick, NJ
- $62,129 a year
- Multiple hires
- Inventory management
- Mid-level
- Windows
- Paid holidays
- Dental insurance
7d
Administrative Coordinator
Neuberger Berman —New York, NY
- $85,000 - $125,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- 5 years
- Office
Administrative Coordinator, Client Development & Engagement
Simpson Thacher & Bartlett —New York, NY
- $100,000 - $110,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Administrative Coordinator
Columbia University —New York, NY
- $68,000 - $70,000 a year
- Full-time
- Mid-level
- Office
- University
Medical Office Coordinator
TeamHealth —Perth Amboy, NJ
- Overtime
- Computer literacy
- Mid-level
- Office
- Paid holidays
- Health insurance
6d
Office Coordinator
New Jersey Institute of Technology —Newark, NJ
- $63,129.05 - $83,738.94 a year
- Full-time
- Spanish
- Mid-level
- Office

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Administrative Operations Coordinator

JERSEY MEDICAL CARE PC
Matawan, NJ

Quick Apply

Job Details

Qualifications

HIPAA compliance
HIPAA
High school diploma or GED
Clinical confidentiality policies

Full Job Description

Description:

Job Summary

The Administrative Operations Coordinator provides cross-functional support across front desk operations, billing support, and administrative functions to ensure the efficient day-to-day operation of Jersey Medical Care. This position serves as a versatile team member who is cross-trained in key operational areas and provides backup coverage for critical business functions during employee absences, peak workloads, and special projects.

The Administrative Operations Coordinator supports patient services, administrative workflows, billing activities, and management initiatives while helping maintain continuity of operations across departments.

This is an excellent opportunity for an individual seeking to build a career in healthcare administration and operations while gaining exposure to multiple areas of a behavioral health practice.

Essential Duties and Responsibilities

Administrative Support

Provide administrative support to managers and department leaders as needed
Assist with special projects, reporting, data entry, and document preparation
Coordinate administrative tasks and follow-up activities across departments
Maintain organized electronic and physical files
Support meeting preparation, scheduling, and documentation
Monitor shared email inboxes and internal communication channels
Assist with operational and office management projects as assigned

Front Desk Support & Patient Services

Serve as backup coverage for front desk operations, including:

Answer incoming patient calls and direct inquiries appropriately
Respond to patient messages and communications through approved systems
Schedule, reschedule, and confirm patient appointments
Review appointment schedules for accuracy and completeness
Assist patients with registration, intake, and general office inquiries
Review patient records for accuracy and completeness within the EHR
Monitor lab portals and communicate information to appropriate staff members
Collaborate with clinical and administrative staff to support patient experience initiatives

Billing Support

Serve as backup support for critical billing and revenue cycle activities, including:

Verify patient insurance eligibility and benefits
Update patient insurance information within the system
Assist with claim review and claim scrubbing activities
Monitor payer portals for claim status updates
Follow up on outstanding claims, denials, and billing inquiries
Assist with payment posting support and billing documentation
Support billing workflow coordination with internal staff and external billing partners
Escalate billing issues to the Billing Manager or Revenue Cycle Lead as appropriate

Workflow & Operational Coordination

Provide cross-departmental support during employee absences, PTO, and leaves of absence
Monitor assigned tasks and ensure timely completion
Assist with process improvement initiatives and operational efficiencies
Support implementation of new procedures, systems, and workflows
Maintain confidentiality of patient, employee, and company information
Identify operational issues and escalate concerns appropriately

Non-Daily / Periodic Responsibilities

Credentialing & Administrative Maintenance

Assist with maintaining provider information and administrative records
Support CAQH updates and payer portal maintenance as assigned
Assist with document collection and record management

Reporting & Projects

Support managers with reporting and data collection
Participate in departmental meetings as requested
Assist with operational audits and quality review activities
Support organizational initiatives and special projects

Requirements:

Required Skills & Qualifications

High School Diploma or equivalent required
Associate degree or healthcare administration coursework preferred
Experience in customer service, healthcare administration, medical office operations, or administrative support preferred
Strong organizational and multitasking skills
Excellent written and verbal communication skills
Strong attention to detail and accuracy
Ability to manage multiple priorities in a fast-paced environment
Strong problem-solving and critical-thinking abilities
Ability to work independently and collaboratively within a team
Commitment to maintaining confidentiality and HIPAA compliance

Preferred Qualifications

Experience in a medical office or behavioral health setting
Familiarity with insurance verification and medical billing processes
Knowledge of medical terminology
Experience working with electronic health record (EHR) systems
Experience supporting multiple departments or managers

Systems Used

Tebra EHR / Practice Management System
Paylocity HRIS
Spruce Secure Messaging
CAQH Credentialing System
Insurance Payer Portals
Microsoft Office Suite
Google Workspace

Quick Apply

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administrative coordinator jobs in keyport nj