Top 243 Facilities assistant Jobs in Kings Ny

Executive Administrative Assistant
Confidential —Glens Falls, NY
- $70,000 - $75,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health savings account
- Health insurance
Quick Apply
1d
Executive Assistant
Veterans & Community Housing Coalition —Ballston Spa, NY
- $40,000 - $45,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Customer Service Assistant (Games)
HB Leisure —Queensbury, NY
- $16 an hour
- Part-time
- Ability to walk for extended periods
- Ability to sit for extended periods
- Ability to stand for extended periods
- Store discount
- Flexible schedule
Quick Apply
9d
Director Assistant (Operations)
Curtis Lumber Co Inc. —Ballston Spa, NY
- $28 - $32 an hour
- Email
- Computer literacy
- Writing skills
- Research
- Profit sharing
- Paid holidays
2d
Assistant Treasurer, Branch Manager
Adirondack Trust Company —Saratoga Springs, NY
- $58,500 - $65,000 a year
- Full-time
- Microsoft Excel
- Mid-level
- Office
Quick Apply
Assistant Electrical Project Manager
Gross Electric Inc. —Malta, NY
- $70,000 - $85,000 a year
- Full-time
- Mid-level
- Budgeting
- In-person
- Paid holidays
- Health insurance
Quick Apply
Assistant Residential Manager
AIM Services Inc —Saratoga Springs, NY
- $22.00 - $27.75 an hour
- Full-time
- CPR Certification
- Mid-level
- Residential
- Paid training
- Disability insurance
Quick Apply
Assistant Property Manager
The United Group of Companies, Inc —Schenectady, NY
- $21 - $22 an hour
- Weekends as needed
- Sales
- Mid-level
- Bachelor's degree
- Health savings account
- Paid holidays
Quick Apply
Occupational Therapy Assistant / COTA- Full Time
Preferred Therapy Solutions —Glens Falls, NY
- $26 - $35 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Skilled nursing facility
- Disability insurance
- Health insurance
Quick Apply
Part-Time Office Manager/Administrative Coordinator
Caldwell Presbyterian Church —Lake George, NY
- From $18 an hour
- Part-time
- Office
- In-person
- Communication skills
- Flexible schedule
Quick Apply
3d
Maintenance Assistant
Pathways Nursing and Rehabilitation Center —Niskayuna, NY
- $16.70 - $18.25 an hour
- Full-time
- English
- High school diploma or GED
- Older adults
- Health insurance
- Dental insurance
Quick Apply
8d
Albany Assistant Branch Manager
Bowman Sales and Equipment —Schenectady, NY
- From $20 an hour
- Full-time
- Pass drug screening
- Maintenance
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
6d
Executive Administrative Assistant to the CFO
Liberty ARC —Amsterdam, NY
- $20.75 - $27.52 an hour
- Full-time
- English
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Clifton Park New York - Thrift Assistant Store Manager
Goodwill Industries of Greater NY & Northern NJ —Clifton Park, NY
- $23 an hour
- Full-time
- Merchandising
- Mid-level
- High school diploma or GED
- Commuter assistance
- Health insurance
2d
In-Home Health - Nurse Practitioner or Physician Assistant (Full Time) - Plattsburgh, NY
Signify Health —New York State
- $95,738 - $206,206 a year
- Full-time
- Remote
- Mid-level
- Residential
- Home Health
- Continuing education credits
- Health insurance
Full-Time Assistant Store Manager
Aldi —Amsterdam, NY
- $27 - $28 an hour
- Full-time
- 18 years or older
- Merchandising
- Pass drug screening
- Paid parental leave
- AD&D insurance
Executive Assistant to the CEO
Liberty ARC —Amsterdam, NY
- $20.75 - $27.52 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health insurance
- Dental insurance
Quick Apply
Dietary Assistant, Inpatient Facility
Conifer Park Inc —Glenville, NY
- $16.53 - $21.96 an hour
- Full-time
- Spanish
- Inpatient
- High school diploma or GED
Quick Apply
Assistant Manager
Liberty ARC —Schenectady, NY
- $22.70 - $30.00 an hour
- Weekends as needed
- English
- Mid-level
- Residential
- Health insurance
- Dental insurance
Quick Apply
Assistant Director of Operations
Liberty ARC —Amsterdam, NY
- $80,954 - $109,512 a year
- Weekends as needed
- Management
- English
- Mid-level
- Health insurance
- Dental insurance
Quick Apply

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Executive Administrative Assistant

Confidential
Glens Falls, NY

Quick Apply

Job Details

Full-time
$70,000 - $75,000 a year
1 day ago

Benefits

Health savings account
Health insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Teamwork
Microsoft Excel
Business travel arrangements
Executive administrative support
Attention to detail
Stakeholder relationship building
Office experience
Event activities coordination

Full Job Description

POSITION SUMMARY

The Executive Assistant to the President provides high-level administrative and operational support to enhance the effectiveness, organization, and efficiency of the President’s office. This role serves as a trusted partner, ensuring priorities are managed effectively, communications are handled professionally, and critical follow-up items are executed with discretion and attention to detail.

The successful candidate will be highly organized, proactive, and capable of working independently in a fast-paced environment with minimal oversight. This individual must exercise sound judgment, maintain strict confidentiality, and demonstrate the professionalism and maturity required to support executive leadership while effectively interacting with internal stakeholders, external partners, customers, and visitors.

This role extends beyond traditional administrative support and requires a resourceful individual who can anticipate needs, identify opportunities to improve efficiency to ensure executive priorities stay on track.

KEY RESPONSIBILITIES

Executive Support & Calendar Management

Provide high-level executive support to the President through proactive coordination of schedules, priorities, and administrative activities
Manage a complex and frequently changing calendar, ensuring effective prioritization of meetings, commitments, deadlines, and competing business priorities
Coordinate executive travel arrangements, including flights, accommodations, transportation, itineraries, and related logistics
Manage arrangements for visiting guests, external partners, and out-of-town stakeholders, including hotel reservations, meeting logistics, and hospitality coordination
Screen, prioritize, and manage incoming correspondence, calls, and requests, ensuring timely and professional responses or escalation as appropriate

Meeting Coordination & Follow-Up Management

Coordinate executive meetings, leadership sessions, and business events, including scheduling, agenda preparation, meeting materials, room arrangements, and related logistics
Attend meetings as required to document discussions, capture action items, record decisions, and track follow-up commitments
Proactively monitor outstanding action items and follow through with stakeholders to ensure timely completion
Support meeting effectiveness by helping maintain focus, alignment, and accountability around priorities and commitments

Communication & Administrative Operations

Prepare, edit, and format presentations, correspondence, reports, meeting materials, and other executive documentation with a high degree of accuracy and professionalism
Serve as a professional point of contact for internal and external stakeholders interacting with the President’s office
Support information flow between departments and leadership by facilitating communication and ensuring timely follow-up
Handle sensitive and confidential business information with exceptional discretion and professionalism
Maintain organized electronic and administrative records in accordance with company practices and business needs and NY state law

Operational & Cross-Functional Support

Assist with coordination of projects, deadlines, and executive initiatives by tracking milestones, deliverables, and required follow-up
Provide flexible administrative support across broader office functions as business needs require
Step in to support general administrative or operational activities when required, demonstrating adaptability and a team-oriented approach
Identify opportunities to improve administrative efficiency, organization, and workflow effectiveness
Support special projects and additional assignments as directed by the President

CORE COMPETENCIES

Executive Presence & Professionalism: Demonstrates maturity, discretion, sound judgment, and professionalism in all interactions
Confidentiality & Trust: Handles highly sensitive information with integrity and discretion
Communication: Communicates clearly, professionally, and effectively with individuals at all organizational levels
Organization & Time Management: Effectively manages multiple priorities, deadlines, and shifting demands with strong attention to detail
Proactive Problem Solving: Anticipates needs, identifies issues, and takes initiative to implement practical solutions
Accountability: Takes ownership of responsibilities and consistently follows through on commitments
Adaptability & Flexibility: Adjusts effectively to changing priorities and evolving business needs
Relationship Management: Builds strong working relationships across departments and with external stakeholders

TECHNICAL SKILLS

Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
Strong calendar management and scheduling coordination skills
Experience using ERP, CRM, or business systems is an asset
Strong document preparation, formatting, and executive presentation support capabilities
Comfortable managing digital records, shared systems, and administrative workflows

QUALIFICATIONS & EXPERIENCE

Associates degree, but a Bachelor’s degree preferred
Minimum 5+ years of progressive administrative experience, with prior experience directly supporting senior leadership or executive-level roles strongly preferred
Previous Executive Assistant experience supporting a President, executive leader, or senior management team strongly preferred
Experience coordinating executive travel, business meetings, and stakeholder events required
Demonstrated ability to work independently, manage competing priorities, and operate with minimal supervision
Proven experience handling confidential and sensitive business matters with professionalism and discretion
Strong written and verbal communication skills required
Experience in legal administration, paralegal support, executive office environments, or similarly fast-paced professional settings considered a strong asset
Manufacturing or industrial business experience considered an asset

PHYSICAL REQUIREMENTS

Ability to remain seated and work at a computer for extended periods
Ability to occasionally move materials such as files, meeting materials, or office supplies
Ability to attend meetings across office facilities as required

WORK ENVIRONMENT

Primarily office-based, in-person role located in Glens Falls, NY
Fast-paced executive office environment with frequent shifting priorities
Occasional flexibility in hours may be required to support executive schedules, meetings, or business needs

PERFORMANCE EXPECTATIONS

Maintains a highly organized and efficient executive support function
Demonstrates strong responsiveness, follow-through, and independent judgment
Supports effective meeting execution and timely completion of action items
Produces accurate, polished, and professional written materials
Builds trusted working relationships with leadership and stakeholders
Contributes to operational efficiency and executive effectiveness

OTHER DUTIES

This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Duties may be modified or assigned based on business needs.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

The Company is an equal opportunity employer and complies with all applicable federal, state, and local employment laws.

AT-WILL EMPLOYMENT STATEMENT

Employment with the Company is at-will, meaning either the employee or the Company may terminate the employment relationship at any time, with or without cause or notice, subject to applicable law.

REASONABLE ACCOMMODATION STATEMENT

The Company is committed to providing reasonable accommodations in accordance with applicable laws, including the Americans with Disabilities Act (ADA) and New York State Human Rights Law.

Pay: $70,000.00 - $75,000.00 per year

Benefits:

401(k)
401(k) matching
Health insurance
Health savings account
Life insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

facilities assistant jobs in kings ny

Executive Administrative Assistant

Executive Assistant

Customer Service Assistant (Games)

Director Assistant (Operations)

Assistant Treasurer, Branch Manager

Assistant Electrical Project Manager

Assistant Residential Manager

Assistant Property Manager

Occupational Therapy Assistant / COTA- Full Time

Part-Time Office Manager/Administrative Coordinator

Maintenance Assistant

Albany Assistant Branch Manager

Executive Administrative Assistant to the CFO

Clifton Park New York - Thrift Assistant Store Manager

In-Home Health - Nurse Practitioner or Physician Assistant (Full Time) - Plattsburgh, NY

Full-Time Assistant Store Manager

Executive Assistant to the CEO

Dietary Assistant, Inpatient Facility

Assistant Manager

Assistant Director of Operations

I want to receive the latest job alert for facilities assistant in kings ny

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