Top 506 Administrative services Jobs in Kingston, Ny

Grants Administrator
Hudson Valley Farm Hub —Hurley, NY
- $71,500 - $85,000 a year
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Special Education Services Specialist I
Ulster BOCES —New Paltz, NY
- $51,879 - $59,289 a year
- Part-time
- Computer Science
- Research
- Office
- Disability insurance
- Health insurance
9d
Director of Student Support Services (TRIO)
SUNY Ulster —Stone Ridge, NY
- From $67,600 a year
- Full-time
- Experience working with individuals with disabilities
- University
- Education
- Health insurance
- Dental insurance
14d
Property Manager
INTEGRITY PROPERTY MANAGEMENT —Kingston, NY
- $67,000 - $72,000 a year
- Weekends as needed
- Customer service
- Mid-level
- Driver's License
- Flexible spending account
- Professional development assistance
Quick Apply
Weighmaster / Customer Service Representative
NY Crushing and Recycling —Kingston, NY
- $20 - $25 an hour
- Full-time
- Microsoft Outlook
- Office
- QuickBooks
- Paid time off
- Employee discount
Quick Apply
1d
HR Coordinator
Westchester Medical Center —Kingston, NY
- $30.46 - $38.29 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid holidays
- Health insurance
Business Services Administrator
Ulster County Personnel —Kingston, NY
- $43.22 an hour
- Full-time
- Management
- Research
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Client Services Technician
Marist University —Poughkeepsie, NY
- $65,000 - $70,000 a year
- Full-time
- In person
- Computer science
- Computer Science
- Research
- Paid holidays
- Disability insurance
Executive Secretary to the Superintendent
Poughkeepsie City School District —Poughkeepsie, NY
- $72,471 - $83,083 a year
- School experience
- Google Workspace
- Mid-level
School Program Secretary
Ulster BOCES —New Paltz, NY
- $48,568 a year
- Part-time
- Mid-level
- Office
- Administrative experience
- Disability insurance
- Health insurance
3d
Administrative Coordinator
Arris Contracting Company, Inc. —Poughkeepsie, NY
- $60,000 - $75,000 a year
- Full-time
- Microsoft Outlook
- 5 years
- Mid-level
- Health savings account
- Paid holidays
Quick Apply
Administrative Assistant
Timely Signs —Kingston, NY
- $19 - $24 an hour
- Full-time
- Computer literacy
- Research
- Office
- Health insurance
- 401(k)
Quick Apply
3d
Patient Service Representative
Westchester Medical Center —Kingston, NY
- $19.78 - $24.87 an hour
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
2d
Lead Registration Representative
Westchester Medical Center —Kingston, NY
- $24.57 - $30.89 an hour
- Full-time
- Hospital
- Mid-level
- 3 years
- Paid holidays
- Health insurance
4d
Secretary / Bookkeeper – Plumbing & HVAC Company
Carl Bell Plumbing & HVAC INC —Kingston, NY
- $20 - $35 an hour
- Full-time
- Office
- Administrative experience
- QuickBooks
- 401(k)
- Paid time off
Quick Apply
1d
Receptionist
Legal Services of the H —Poughkeepsie, NY
- $47,749 - $70,623 a year
- Full-time
- High school diploma or GED
- Data entry
- Typing
- Paid parental leave
- Disability insurance
Quick Apply
4d
Assistant Manager Medical Practice - KMM Primary Care - Kingston, NY
Northwell Health —Kingston, NY
- $29.65 - $55.55 an hour
- 8 hour shift
- Primary Care
- Mid-level
- Clinic
Quick Apply
4d
Family Education Coordinator
Cornell Cooperative Extension —Kingston, NY
- $26.50 an hour
- Part-time
- Spanish
- Mid-level
- Math
- Paid holidays
- Disability insurance
Grants Program Coordinator
County of Dutchess —Poughkeepsie, NY
- $76,372 a year
- Online Application
- Mid-level
- Office
- Master's degree
8d
Registration Representative
Westchester Medical Center —Poughkeepsie, NY
- $25.32 an hour
- Part-time
- Surgery
- OSHA
- HIPAA
18h

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Grants Administrator

Hudson Valley Farm Hub
Hurley, NY

Quick Apply

Job Details

Full-time
$71,500 - $85,000 a year

Benefits

Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Employee assistance program
Life insurance

Qualifications

Teamwork
Confidential information handling
Employee relationship building
English
Client relationship development
Administrative experience
Data integrity and documentation
Data management
Attention to detail
Compliance reporting for grants
Compliance documentation
Organizational skills
Due diligence
Donor and alumni database management
Progress tracking (project management tasks)
Time management
Office record organization

Full Job Description

Overview
The Hudson Valley Farm Hub (HVFH) is a non-profit center for resilient agriculture located in Ulster County, New York. Founded in 2013, HVFH is dedicated to fostering an equitable and ecologically resilient food system in the Hudson Valley. We provide professional farmer training, host and conduct research, cultivate language justice, and support food access efforts in the region through food donations and innovative mission-aligned programming. We grow grains, cover crops, and vegetables with production taking place year-round across 1600 acres of farmland and a suite of greenhouses. A diverse, multi-lingual staff serve in varied roles in areas of administration, farm operations, and programs.

The ideal candidate will bring administrative management skills and a collaborative, service-oriented approach to supporting grantmaking that is trust-based and responsive to community needs. They are a thoughtful communicator, skilled organizer, and trusted partner who enjoys creating structure while fostering meaningful relationships with grantee partners and applicants. They will also have experience managing detailed processes, maintaining accurate records, coordinating multiple priorities, and working with databases or grants management systems.

Position Summary

The Grants Administrator ensures the smooth and effective administration of the Farm Hub's grantmaking program, enabling staff and grantee partners to focus on advancing a resilient regional food system. Core responsibilities include coordinating grant processes, managing grants data and records, serving as a primary point of contact for applicants and grantees, scheduling and documenting grantee interactions, and supporting the team in meeting grantmaking goals, timelines, and budget parameters. The Grants Administrator helps maintain strong operational systems and contributes to an accessible, responsive, and effective grantmaking experience for applicants and grantees.

This position reports to the Director of Research, Education, and Grantmaking.

Responsibilities

Grants Administration

Administer the grant lifecycle, including proposal invitations, setting up grantee records and grant applications, and tracking grant progress and upcoming renewals, ensuring compliance with internal processes and donor-advised fund requirements
Serve as the primary administrative contact for applicants and grantees, providing guidance throughout the grant process
Liaise with our donor advised fund to track status of pending and active grants
Communicate with applicants and grantees regarding timelines, documentation, reporting requirements, and grant payments
Keep the grants management systems up to date, ensuring accuracy, completeness, integrity, and consistency of grant records and organizational information
Generate reports, summaries, and internal materials to support decision-making, planning, evaluation, and communication
Contribute to continuous process improvement by identifying workflow enhancements, system refinements, and opportunities to streamline reporting and grants administration
Maintain organized digital files, templates, procedures, and documentation to support continuity and strong operational practice
Prepare agendas, track action items, and support workflow management to help the grantmaking team meet quarterly review and funding deadlines

Relationship Management

Serve as a thoughtful point of contact for applicants and grantees throughout the grantmaking process, providing clear, responsive, and respectful communication
Help advance accessible, inclusive, and equitable grantmaking practices that reduce unnecessary administrative burden for applicants and grantee partners
Schedule and attend grantee partner site visits and meetings, as needed
Participate in grantmaking and grantee meetings, sharing relevant observations, trends, challenges, and opportunities
Take detailed notes during grantee conversations and internal meetings ensuring that relevant information is captured to support future decision-making and reporting

Other

Stay informed about developments, opportunities, and best practices in philanthropy, food systems, agriculture, and regional grantmaking
Co-responsible for fostering and contributing to a safe, supportive, communicative, compassionate, and productive workplace culture with their colleagues
Provide backup reception coverage
Provide backup support for events
Other duties as assigned

Required Experience and Qualifications

Interest in and commitment to the Farm Hub’s mission to foster a resilient regional food system that supports farmers, neighbors, and nature
At least 2 years of relevant administrative experience in a grantmaking organization, philanthropic institution, or intermediary
Excellent project management, organizational, and time-management skills, with the ability to manage and track detailed admistrative processes, multiple priorities, deadlines, and stakeholders with care and precision
High attention to detail, particularly in maintaining accurate records, taking comprehensive notes during meetings, and managing program-related data
Excellent written and verbal communication skills, including the ability to prepare clear correspondence
Sound judgment, discretion, and the ability to handle confidential or sensitive information appropriately
Understanding of the full grant lifecycle, including proposal review, due diligence, award administration, payment processing, reporting, and closeout
Familiarity with grantmaking operations, data management, compliance, and documentation requirements
Demonstrated commitment to equitable, trust-based, and community-informed approaches to grantmaking
Proficiency with Microsoft Office (e.g., Excel, Word, Outlook, and PowerPoint) and comfort learning new systems and tools
Experience working with grants management databases and/or constituent relationship management (CRM) systems
Ability and willingness to travel within the Hudson Valley for site visits, meetings, and convenings, as needed
Demonstrated ability to contribute to a work environment of mutual respect, team building, and collaboration
Ability to develop positive working relationships with people across different backgrounds
Verbal and written proficiency in English

Preferred Qualifications

4-5 years of relevant administrative experience in a grantmaking organization, philanthropic institution, or intermediary
Verbal and/or written proficiency in Spanish
Familiarity with working with donor advised funds
Familiartity with trust-based philanthropy approaches

Pay: $71,500.00 - $85,000.00 per year

Benefits:

401(k)
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Life insurance
Paid time off

Experience:

Administrative: 2 years (Required)

Ability to Commute:

Hurley, NY 12443 (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative services jobs in kingston, ny

Grants Administrator

Special Education Services Specialist I

Director of Student Support Services (TRIO)

Property Manager

Weighmaster / Customer Service Representative

HR Coordinator

Business Services Administrator

Client Services Technician

Executive Secretary to the Superintendent

School Program Secretary

Administrative Coordinator

Administrative Assistant

Patient Service Representative

Lead Registration Representative

Secretary / Bookkeeper – Plumbing & HVAC Company

Receptionist

Assistant Manager Medical Practice - KMM Primary Care - Kingston, NY

Family Education Coordinator

Grants Program Coordinator

Registration Representative

I want to receive the latest job alert for administrative services in kingston, ny

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