Top 144 Office secretary Jobs in Knoxville, Tn

Administrative Legal Assistant - Office of Immigrant Services
Catholic Charities of East Tennessee —Knoxville, TN
- $20 - $22 an hour
- Full-time
- Background check
- Spanish
- Google Workspace
- Health savings account
- Disability insurance
Quick Apply
4d
Branch Office Administrator
Edward Jones —Oak Ridge, TN
- Full-time
- Computer literacy
- Office
- Communication skills
- Profit sharing
- Health savings account
Retail Office Assistant
Rooms To Go —Knoxville, TN
- $14 - $16 an hour
- Full-time
- Computer literacy
- Office
- Microsoft Office
- Paid training
- Health insurance
Quick Apply
10h
ADMINISTRATIVE ASSISTANT-JUVENILE SERVICE CENTER
Knox County Government —Knox County, TN
- From $20.52 an hour
- Background check
- Writing skills
- Office
7d
Administrative Assistant
O.P. Jenkins Furniture & Design —Knoxville, TN
- $20 - $22 an hour
- Full-time
- Office
- Data entry
- In-person
- Health savings account
- Health insurance
Quick Apply
7d
PART-TIME OFFICE ASSISTANT-SPORTS & REC
Knox County Government —Knox County, TN
- $18 an hour
- Part-time
- Office
- High school diploma or GED
- Driver's License
10d
Administrative Assistant
AVANTech Incorporated —Knoxville, TN
- $20 - $25 an hour
- Microsoft Word
- Background check
- Microsoft Access
- Paid holidays
- Disability insurance
Data Entry Assistant (Admin)
Software Technology Inc —Knoxville, TN
- Office
- High school diploma or GED
- Typing
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Department Assistant
Covenant Health —Knoxville, TN
- 8 hour shift
- Hospital
- Administrative experience
- High school diploma or GED
- Tuition reimbursement
Administrative Assistant
AVANTech, LLC —Knoxville, TN
- $20 - $25 an hour
- Full-time
- Microsoft Word
- Background check
- Microsoft Access
- Paid holidays
- Disability insurance
Quick Apply
NICU Administrative Assistant, Full Time, Days
East Tennessee Children's Hospital —Knoxville, TN
- Full-time
- Microsoft Excel
- Hospital
- Mid-level
Administrative Assistant I
Turkey Creek Medical Center —Knoxville, TN
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
Receptionist
Melaleuca, Inc. —Knoxville, TN
- Full-time
- Word processing
- Office
- Conflict management
Quick Apply
5d
DEPARTMENT ASST
Covenant Health —Knoxville, TN
- Part-time
- Hospital
- Office
- Administrative experience
- Tuition reimbursement
Administrative Assistant - Elementary School
Christian Academy of Knoxville —Knoxville, TN
- Word processing
- Writing skills
- Office
6d
Administrative Assistant
Centrus Energy Corp. —Oak Ridge, TN
- $46,036 - $65,000 a year
- Full-time
- Background check
- Oracle
- Pass drug screening
10d
IT Administration - Univ. of Tennessee
Aramark —Knoxville, TN
- Microsoft Excel
- Microsoft Outlook
- Office
KNOX COUNTY SHERIFFS OFFICE- SUPPORT SERVICES TECHNICIAN I
Knox County Government —Knox County, TN
- $16.49 an hour
- Computer literacy
- No experience needed
- English
Assistant Admin
Topgolf —Knoxville, TN
- Part-time
- Word processing
- Office
- Administrative experience
- Dental insurance
- Vision insurance
Administrative Services Assistant 2
Health Facilities Commission - State of Tennessee —Knoxville, TN
- From $3,595 a month
- Full-time
- Microsoft Outlook
- Research
- Mid-level
- Health insurance
- Dental insurance
Quick Apply

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Administrative Legal Assistant - Office of Immigrant Services

Catholic Charities of East Tennessee -
Knoxville, TN

Quick Apply

Job Details

Full-time
$20 - $22 an hour
4 days ago

Benefits

Health savings account
Disability insurance
Health insurance
Dental insurance
Paid time off
Vision insurance
403(b)
Life insurance
Retirement plan
Paid sick time

Qualifications

Foreign language proficiency
Spanish
Confidential information handling
Microsoft Excel
Interpersonal skills
Professional ethics
Executive administrative support
Administrative experience
Legal administrative experience
Attention to detail
Organizational skills

Full Job Description

Job Summary

The Administrative Assistant provides administrative and client support to the Managing Attorney and the Office of Immigrant Services (OIS) Immigration Legal Services program. This position supports the efficient operation of the office through client intake and scheduling, records management, communications, payment processing, and other administrative functions.

The position also provides English-Spanish interpretation and translation services to facilitate communication between attorneys and clients and assists with coordinating Spanish-speaking volunteers who support translation needs.

Responsibilities

Answer and screen incoming calls from new and existing clients, determine the general nature of the legal matter and program eligibility, and provide appropriate referrals when services are not available through OIS.
Maintain accurate logs of voicemails, client inquiries, referrals, and other communications as required.
Coordinate the new client intake process, including gathering preliminary information, scheduling eligible clients for clinics or appointments, and communicating next steps.
Maintain the office calendar and coordinate appointments, meetings, clinics, and other activities.
Assist with managing walk-in clients and direct individuals without appointments to the appropriate resources or staff.
Provide English-Spanish interpretation during client and attorney interactions as needed.
Translate documents between English and Spanish as directed by the Managing Attorney or other authorized staff.
Coordinate Spanish-speaking volunteers who assist with translation and interpretation needs.
Maintain accurate and confidential client and office records in accordance with organizational and legal requirements.
Assist clients with payments by phone or in person and maintain related documentation.
Accompany attorneys to court hearings or other legal proceedings as needed for interpretation or administrative support.
Assist with general office operations, including correspondence, document preparation, filing, copying, and other administrative functions.
Collaborate with attorneys, administrative staff, volunteers, and other OIS personnel to support effective client service and office operations.
Assist with promoting OIS services and communicating program information to clients, community partners, and other stakeholders.

Requirements

Must be able to move objects weighing up to 25 lbs
Maintain a high level of professionalism, integrity, trustworthiness, and confidentiality
Successfully complete all required screenings and maintain required training and certifications
Support the teachings of the Catholic Church and embody the mission, values, and culture of Catholic Charities through professional conduct and daily interactions
Regular and predictable on-site attendance is required

Qualifications

Bilingual in Spanish and English, with demonstrated fluency in speaking, reading, and writing in both languages
Two years of college or equivalent combination of education and relevant work experience
Excellent verbal and written communication skills in English and Spanish
Strong organizational skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment
Strong attention to detail and ability to maintain accurate records
Ability to communicate effectively and compassionately with individuals from diverse backgrounds and circumstances
Proficiency with Google Workspace, Microsoft Word, Excel, and PowerPoint
Demonstrated ability to maintain confidentiality and handle sensitive client information appropriately
Interest in immigration law, immigrant services, or nonprofit social services preferred

Pay: $20.00 - $22.00 per hour

Benefits:

403(b)
Dental insurance
Disability insurance
Health insurance
Health savings account
Life insurance
Paid sick time
Paid time off
Retirement plan
Vision insurance

Experience:

Legal administrative: 2 years (Required)

Language:

Spanish (Required)

Work Location: In person

Quick Apply

Refine Your Search

office secretary jobs in knoxville, tn

Administrative Legal Assistant - Office of Immigrant Services

Branch Office Administrator

Retail Office Assistant

ADMINISTRATIVE ASSISTANT-JUVENILE SERVICE CENTER

Administrative Assistant

PART-TIME OFFICE ASSISTANT-SPORTS & REC

Administrative Assistant

Data Entry Assistant (Admin)

Department Assistant

Administrative Assistant

NICU Administrative Assistant, Full Time, Days

Administrative Assistant I

Receptionist

DEPARTMENT ASST

Administrative Assistant - Elementary School

Administrative Assistant

IT Administration - Univ. of Tennessee

KNOX COUNTY SHERIFFS OFFICE- SUPPORT SERVICES TECHNICIAN I

Assistant Admin

Administrative Services Assistant 2

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