Top 1543 Facilities assistant Jobs in Lake Forest, Ca

Assistant Manager
WSH Management, Inc. —Irvine, CA
- $26 - $28 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Paid holidays
- Health insurance
Executive Assistant
Vaco by Highspring —Irvine, CA
- $40 - $50 an hour
- Contract
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health insurance
- Dental insurance
Quick Apply
Assistant Store Manager (part-time)
Extra Space Management, Inc —Irvine, CA
- $18.50 - $20.00 an hour
- Part-time
- Mid-level
- Office
- High school diploma or GED
- Wellness program
- Health savings account
Quick Apply
Member Service Assistant
Costco Wholesale Corporation —Irvine, CA
- Driving
- US work authorization
- Warehouse
- AD&D insurance
- Employee stock purchase plan
Assistant II- Referral Center- PT Day Shift
University of California, Irvine —Irvine, CA
- $25.45 - $36.05 an hour
- Full-time
- Remote
- Background check
- Spanish
- Word processing
- Health insurance
- Retirement plan
13d
Shipping & Office Support Assistant
CARLASHES —Aliso Viejo, CA
- $21 - $24 an hour
- Part-time
- Office
- Residential
- Quality control
Quick Apply
OFFICE ASSISTANT I - PART TIME - OLDER ADULT SERVICES
City of Irvine —Irvine, CA
- $21.00 - $23.19 an hour
- Part-time
- Administrative experience
- High school diploma or GED
- Ability to lift 50 pounds
12d
Maintenance Assistant
Costco Wholesale Corporation —Irvine, CA
- Office
- Driving
- US work authorization
- AD&D insurance
- Employee stock purchase plan
Part-Time Office Assistant
Robert Hidey Architects —Irvine, CA
- $22 an hour
- Part-time
- Microsoft Outlook
- Customer service
- Office
Quick Apply
Temporary Facilities Assistant
University of California, Irvine —Irvine, CA
- $26.43 - $34.18 an hour
- Temporary
- Background check
- Customer service
- Maintenance
- Paid holidays
- Health insurance
4d
Office Services Assistant
Shea Properties —Aliso Viejo, CA
- $23.95 - $26.34 an hour
- Full-time
- Heavy lifting
- Computer literacy
- Basic math
- Paid holidays
- Disability insurance
Service Assistant
Tesla —Lake Forest, CA
- $21.57 - $30.21 an hour
- Full-time
- Customer service
- Driver's License
- Communication skills
- Commuter assistance
- Health savings account
Office Assistant - Irvine Orange County
Generator Supercenter of Orange County —Irvine, CA
- $25 an hour
- Full-time
- Office
- Team management
- Computer skills
Quick Apply
Office Assistant
Pace Precision International —Lake Forest, CA
- Part-time
- Microsoft Excel
- Office
- Business
Part-Time Front Office Coordinator – Ophthalmology Practice (2 Days/Week)
Advanced Eye Care —Irvine, CA
- $22 - $25 an hour
- Part-time
- Hybrid work
- Communication skills
- Entry level
- Flexible schedule
Quick Apply
10d
Executive Assistant
Aveva —Lake Forest, CA
- $77,600 - $129,400 a year
- Full-time
- Hybrid work
- Background check
- Writing skills
- Pass drug screening
- Health insurance
- Dental insurance
Office/HR Assistant
Gyukaku —Tustin, CA
- $20 - $25 an hour
- Part-time
- Computer literacy
- Office
- Administrative experience
- Employee discount
- Opportunities for advancement
Quick Apply
General Office Assistant
RSM MOTORS LP —Rancho Santa Margarita, CA
- $20 - $35 an hour
- Monday to Friday
- Dealership
- Organizational skills
- Entry level
Quick Apply
Administrative Assistant (Trade Floor Support Assistant)
PIMCO —Newport Beach, CA
- $45.67 an hour
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Office
13d
People & Operations Assistant
Spigen Inc —Irvine, CA
- $20 - $24 an hour
- Part-time
- Google Workspace
- Writing skills
- Office
- Health insurance
- Dental insurance

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Assistant Manager

WSH Management, Inc. -
Irvine, CA

Apply Now

Job Details

Full-time
$26 - $28 an hour

Benefits

Paid holidays
Health insurance
Dental insurance
Vision insurance
401(k) matching
Life insurance

Qualifications

Customer communication
High school diploma or GED
Driver's License
Driving

Full Job Description

Job Title: Assistant Manager
Location: Irvine, CA 92612
Salary Range: $26.00 - $28.00 Hourly
Position Type: Full Time

Description

THIS POSITION WILL BE LOCATED AT 450 KING AVE, WILMINGTON, CA 90744

Position Overview

The Assistant Manager will play a pivotal role in supporting the Property Manager by interviewing and qualifying applicants, processing rental applications, handling invoice processing, and assisting with rent collection and posting. This position is essential to ensuring operational efficiency, regulatory compliance, and a smooth leasing experience for future residents.

What We Offer

Pay: $26.00–$28.00 per hour
Schedule: Full-time (40 hours per week), Monday–Friday, 8:00 AM–5:00 PM.
Benefits: Medical, Dental, Vision, Life Insurance; 401(k) with employer match
Time Off: Paid vacation and 15 paid company holidays

Key Responsibilities

Greet prospects and qualify by covering all criteria (ask questions; utilize completed guest cards, etc.).
Immediately record all telephone and in-person visits on appropriate reports.
Files own guest cards and maintain according to established procedures.
Demonstrate community and apartment/model and apply product knowledge to client’s needs by communicating the features and benefits; close the sale.
Have prospect complete application and secure deposit in accordance with the company procedures and Fair Housing requirements.
Update availability report, process applications for approvals. (i.e., credit check, rental history, etc.) Submit processed applications to the Property Manager for approval. Follow up with applicant regarding status.
Ensure apartment is ready for resident to move-in on agreed date.
Immediately follow-up on prospects that did not close and attempt to close sale again. If unable to help prospect, refer them to sister communities to meet prospect’s needs.
Secure new resident’s signature(s) on appropriate paperwork prior to move-in. Orient new residents to community.
Monitor renewals. Distribute and follow-up on renewal notices.
Assist in monitoring advertising effectiveness.
Distribute all company or community-issued notices.
Represent the company in a professional manner at all the times.
Operate computers programmed with accounting software to record, store and analyze information.
Understand the lease agreement and application.
Accept rental payments and post rents to the computer.
Comply with federal, state and company policies, procedures and regulations.
Record monies collected and prepare bank deposit slips on an on-going basis.
Ensure that all proper and legal documents are received, current, accurately verified and entered into the computer from new vendors, prior to payment being processed.
Communicate with Property Managers regarding accuracy of invoices received; and invoices are coded correctly, according to company procedures.
Ensure that all invoices received are approved, entered and paid within a timely manner.
Access computerized financial information to resolve vendor and payment disputes.
Check figures, postings and documents for correct entry, mathematical accuracy and proper codes.
Operate 10-key calculators, copy and facsimile machines to perform calculations, produce and distribute documents.
Prepare statement of accounting notices for past residents.
Provide accounting support to Property Managers.
Assist in lease transactions by typing leases, gathering applicant’s history and credit approvals.
Assist with maintaining compliance with all applicable Affordable Housing programs.
Assume Property Manager’s duties/authority in absence of immediate supervisor in accordance with company and community guidelines.
Provide general clerical assistance to community office
Receive all telephone calls and in-person visits. Listen to resident requests, concerns and comments.
Quickly complete maintenance Service Request and inform the maintenance team. Answer questions for residents about community, repairs, rent, rules, etc. Follow up on a timely basis if unable to respond to residents on all matters.
Ensure all maintenance repairs are handled satisfactorily by contacting residents with completed Service Requests on a weekly basis, updating status in Yardi.
Maintain open communication with Property Manager and Maintenance Technician.
Contribute to cleanliness and curb appeal of the community on continuing basis.
Assist in planning resident functions. Attend functions and participate as host for any functions as directed by the Property Manager.
Enforce policies of the community.
Advise residents of referral concessions (if permitted).
Assist in placing, removing/updating banners, balloons, bandit signs, flags, etc.
Distribute newsletters, pamphlets, flyers, etc.
Assist in conducting market surveys and shop competitive communities.
Learn and ensure compliance with all company, local, state and federal safety rules.
Daily review of all emails and respond as necessary within 24 hours.
Ensures that unsafe conditions are corrected in a timely manner.

Abilities

Must possess a positive attitude and the ability to smile under all circumstances.
Participate in training in order to comply with new or existing laws.
Ability to work a flexible schedule, including evenings and weekends.
Strong command of the English language, including proper grammar, spelling, and sentence structure.
Thorough understanding of the English language and ability to communicate effectively with others.
Strong writing and proofreading skills.
Neat, clean, professional at all times throughout the workday and/or whenever present at the community.
Comply with expectations as demonstrated in the employee handbook.
Demonstrate ability to diffuse and respond to customer concerns to avoid escalation of the problem.

Qualifications

High School Diploma or equivalent required; some college preferred.
A minimum one-year experience in a customer service related industry and one year apartment leasing experience or a combination of accounting skills/education with customer service experience is preferred.
Must possess strong attention to detail and sales ability.
National Apartment Leasing Professional (NALP) preferred.
Fair Housing Certification, willingness to obtain prior to interacting with prospective residents.
OSHA laws and regulations, willingness to obtain within six months.
Demonstrate an ability to support and contribute to community team.
Demonstrate strong oral and written communication skills.
Competence in operation of telephone, business calculator, copy machine, facsimile, personal computer/keyboard, Microsoft Office including Word, Excel and MS Outlook and community software.
Must possess a valid Driver’s License, reliable transportation and current auto insurance coverage as this position may require some driving for company business.

WSH Management has managed senior and multifamily properties since we began operations over 20 years ago and are very experienced in the management of both affordable and market rate apartment communities. We currently manage over 60 properties in California and have over 175 employees. Come join us!

WSH Management provides equal employment opportunity without regard to race, color, religion, sex, pregnancy, national origin, ancestry, citizenship, age, marital status, disability, veteran status, sexual orientation, gender identity, genetic information, or any other basis protected by law. If needed, reasonable accommodations for the hiring process will be made.

WSH Management is a drug free workplace.

WSH Management is an Equal Opportunity Employer (EOE) M/F/D/V/SO.

PI285720558

Apply Now

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facilities assistant jobs in lake forest, ca

Assistant Manager

Executive Assistant

Assistant Store Manager (part-time)

Member Service Assistant

Assistant II- Referral Center- PT Day Shift

Shipping & Office Support Assistant

OFFICE ASSISTANT I - PART TIME - OLDER ADULT SERVICES

Maintenance Assistant

Part-Time Office Assistant

Temporary Facilities Assistant

Office Services Assistant

Service Assistant

Office Assistant - Irvine Orange County

Office Assistant

Part-Time Front Office Coordinator – Ophthalmology Practice (2 Days/Week)

Executive Assistant

Office/HR Assistant

General Office Assistant

Administrative Assistant (Trade Floor Support Assistant)

People & Operations Assistant

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Description

THIS POSITION WILL BE LOCATED AT 450 KING AVE, WILMINGTON, CA 90744

Position Overview

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Description

*THIS POSITION WILL BE LOCATED AT 450 KING AVE, WILMINGTON, CA 90744*

Position Overview

Key Responsibilities

Qualifications

THIS POSITION WILL BE LOCATED AT 450 KING AVE, WILMINGTON, CA 90744