Top 1626 Administrative assistant Jobs in Long Beach Ny

Executive Assistant
Abuv The Par —Lynbrook, NY
- $70,000 - $80,000 a year
- Full-time
- Hybrid work
- Google Workspace
- Research
- Mid-level
- Paid holidays
- Paid time off
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Real estate leasing & compliance manager and admin assistant
Salon Realty Corp. —New York, NY
- $75,000 - $82,000 a year
- Full-time
- Customer service
- Mid-level
- Office
- Health savings account
- Health insurance
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HVAC Service Billing and Administrative Specialist
NY Mechanical Contractor - HVAC —Garden City Park, NY
- $36 - $40 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- 401(k)
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Office Administrator / Operations Coordinator
Triple H Construction Inc —Jamaica, NY
- $48,000 - $52,000 a year
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Paid time off
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11d
Administrative Assistant
Cabanillas & Associates, P.C. —Melville, NY
- Up to $18 an hour
- 8 hour shift
- Spanish
- Customer service
- Microsoft Office
- Health insurance
- Dental insurance
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Mitigation Coordinator / Administrative Assistant
ServiceMaster Restore 9169 - Valley Stream —Valley Stream, NY
- $60,000 - $75,000 a year
- Full-time
- Mid-level
- Office
- Administrative experience
- Paid time off
- 401(k) matching
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9d
Administrative Assistant
Related —Far Rockaway, NY
- $24 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health savings account
- AD&D insurance
Per Diem - Administrative Support Assistant - Orthopedics
Northwell Health —Lynbrook, NY
- $34,820 - $51,950 a year
- Monday to Friday
- Mid-level
- Office
- High school diploma or GED
7d
Human Resources Assistant
Gabriel Law Firm PC —Rockville Centre, NY
- $25 - $30 an hour
- Full-time
- Administrative experience
- Recruiting
- Contracts
- Health insurance
- Dental insurance
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2d
Part Time - Administrative Support Associate - Orthopedics (Evenings)
Northwell Health —Merrick, NY
- $34,820 - $51,950 a year
- Part-time
- Mid-level
- Office
- High school diploma or GED
7d
Bookkeeper/Administrative Assistant
USW Folding Box, Corrugated box and Display Workers Local 381 —Mineola, NY
- $25.26 - $30.00 an hour
- Full-time
- Bilingual
- Spanish
- Google Workspace
- Health insurance
- Paid time off
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12d
Administrative Assistant (HINDI SPEAKING PREFERRED)
Vogue Group Inc. —Farmingdale, NY
- $23 - $26 an hour
- Full-time
- Management
- Inventory control
- Customer service
- Paid holidays
- Health insurance
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Administrative Software Specialist
Confidential —New Hyde Park, NY
- $66,000 - $90,000 a year
- Full-time
- AutoCAD
- Google Workspace
- Mid-level
- Health insurance
- Dental insurance
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Executive Assistant – Financial Services Firm
Citistaffing —New York, NY
- $100,000 - $140,000 a year
- Full-time
- Microsoft PowerPoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Dental insurance
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Purchasing Associate / Administrative Assistant
New Era Pump Systems Inc. —Farmingdale, NY
- $20 - $25 an hour
- Full-time
- Research
- Office
- In-person
- Profit sharing
- Health insurance
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Coordinator, Healthcare Administration - College Grad
Primary PartnerCare® —Great Neck, NY
- $22 - $27 an hour
- Full-time
- Microsoft Excel
- Office
- Bachelor's degree
- Health insurance
- Dental insurance
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20h
Operations Assistant
Classical Charter Schools —Bronx, NY
- $64,350 - $70,000 a year
- Full-time
- Microsoft Word
- Office
- Administrative experience
- Disability insurance
- Health insurance
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Administrative Assistant
InviAir —Brooklyn, NY
- $55,000 - $65,000 a year
- Urgently hiring
- Writing skills
- Mid-level
- Office
- 401(k)
- Paid time off
Quick Apply
Recruiting Assistant
Uncle Gs Management Corp. —Melville, NY
- $20 - $25 an hour
- Full-time
- Administrative experience
- Bachelor's degree
- Organizational skills
- Disability insurance
- Health insurance
Quick Apply
2d
Administrative Assistant
Keen Care Management Inc. —Flushing, NY
- $20 - $24 an hour
- 8 hour shift
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- English
- Paid holidays
- Health insurance
Quick Apply

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Executive Assistant

Abuv The Par
Lynbrook, NY

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Job Details

Full-time
$70,000 - $80,000 a year

Benefits

Paid holidays
Paid time off

Qualifications

Vendor relationship building
Interpersonal skills
Expense management
Executive administrative support
Driver's License
Attention to detail
Task prioritization
Calendar management
Appointment scheduling
Delegation
File organization
Time management

Full Job Description

Abuv the Par is an exceptionally dedicated and highly experienced group of e-commerce professionals that work together to optimize the experience of their customers in retail businesses with the brands they list, register, promote, and sell on a diversity of marketplaces.

Abuv the Par seeking a high-performing Executive Assistant, responsible for providing high-level administrative support to the three Business Owners in a fast-paced environment, requiring the ability to manage competing priorities and deliver high performance. This role requires a highly proactive, resourceful, growth-minded, and solution-oriented individual who can anticipate needs, take initiative, and follow through with exceptional attention to detail.

Key responsibilities include managing the owners’ demanding schedules, coordinating meetings and travel, handling sensitive and confidential information, and assisting with personal matters as needed. The ideal candidate is a self-starter with strong follow-up skills, ensuring seamless support for the Owners’ day-to-day operations.

ey Responsibilities:

Strategic Calendar & Schedule Management – Own complex scheduling across three business owners, proactively prioritizing tasks and adjusting calendars daily to maximize efficiency.
Email & Communication Management – Oversee inboxes, draft and manage email correspondence, and act as a professional point of contact with internal and external stakeholders.
Task Prioritization & Workflow Support – Anticipate needs, delegate where appropriate, and ensure the owners remain focused on revenue-generating activities.
Operational Support – Support the partners in organizing workflows, keeping the team aligned, and bringing a proactive, solution-oriented mindset to day-to-day operations.
Meeting Preparation & Follow-up – Prepare agendas and materials, capture key takeaways during leadership meetings, and ensure follow-up actions are completed.
Travel Coordination – Arrange business and occasional personal travel, including itineraries, logistics, and schedule integration.
Vendor & Partner Coordination – Manage relationships with vendors, partners, and contractors to ensure smooth operations.
Presentation & Event Support – Assist with event planning and occasional presentation needs, while respecting the owners’ preference to limit hands-on involvement in deck prep.
Personal Support – Manage select personal tasks such as scheduling personal appointments, coordinating household vendors, arranging personal travel, purchasing gifts, and supporting family calendar needs.
Expense Tracking & Reimbursement Submissions – Maintain accurate records of expenses, process reimbursements, and assist with budget-related tasks.
Project and Operational Support (as time allows) - Assist with project coordination within the business to aid in operational efficiencies and success.

Attributes:

Personal qualities and capabilities that ensure success in this role:

Valid Driver’s License & Reliable Vehicle: Must maintain a valid driver’s license and have consistent access to a reliable personal vehicle to support occasional errands, meetings, and personal support needs for the owners as required by the role.
AI Literacy & Comfort Using Modern Tools: Demonstrated experience using AI tools such as ChatGPT to support productivity, research, drafting communications, organizing information, and improving workflows. Comfort experimenting with and adopting emerging tools to increase efficiency is strongly preferred.
High Energy & Proactive: Approaches work with enthusiasm, urgency, and initiative, consistently anticipating needs before they arise. This role requires someone who does not wait to be asked, but instead identifies gaps, flags issues early, proposes solutions, and takes full ownership through completion. Success depends on proactive communication, strong follow through, and a mindset of continually improving how the owners are supported.
Independent & Confident: Self-starter who can work with minimal direction and make sound decisions with assurance.
Emotionally Intelligent: Reads situations, personalities, and communication styles and adapts accordingly. Builds trust with owners—knows when to push, when to hold, when to escalate.
Curious & Solution-Oriented: Eager to learn, asks the right questions, and finds effective ways to overcome challenges.
Resilient & Composed: Thrives in a fast-paced, evolving entrepreneurial environment. Able to stay calm during rapid change, last-minute needs, or shifting priorities.
Organized & Detail-Oriented: Keeps schedules, travel, and documentation accurate and efficient.
Strong Communicator & Adaptable Team Player: Clear, professional communication with the ability to collaborate effectively across teams and communication styles
Flexible & Discreet: Adapts easily to changing priorities while maintaining confidentiality at all times.
Problem Solver and Multitasker:Skilled at managing competing needs and requests from three owners with differing styles and priorities. Able to triage what is urgent vs. important and reset expectations as needed.
Project Coordination: Coordinates small to medium internal projects, ensuring key milestones and deliverables are met. Comfortable following up with multiple stakeholders to keep initiatives on track.
Calendar & Workflow Mastery: Experience proactively managing complex calendars, coordinating cross-functional meetings, blocking work time, and preventing conflicts. Able to streamline processes and improve workflows to protect executives' time.
Tech Savvy: Highly proficient with productivity tools (Google Workspace, Microsoft 365, Slack, Asana/ClickUp, Notion). Comfortable learning new tools used in a marketing/ecommerce environment (Shopify dashboards, analytics portals, email platforms, CRM).
Additional Language Fluency (Bonus): Fluency in Bengali is a plus and can support clearer communication with the partners.

Salary:

$75,000 plus potential incentive compensation

Benefits:

Paid holidays
Two weeks Paid Time Off (PTO)
Benefits stipend
Hybrid work schedule with 2-3 days per week in the Lynbrook, NY office

Job Type: Full-time

Pay: $70,000.00 - $80,000.00 per year

Benefits:

Paid time off

Application Question(s):

Please describe why you are interested in this position. And please describe the work environment and culture that you most thrive in.
Please describe what might set you apart from other candidates applying for this role. Why should we pay particular attention to your application?

Work Location: In person

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Refine Your Search

administrative assistant jobs in long beach ny

Executive Assistant

Real estate leasing & compliance manager and admin assistant

HVAC Service Billing and Administrative Specialist

Office Administrator / Operations Coordinator

Administrative Assistant

Mitigation Coordinator / Administrative Assistant

Administrative Assistant

Per Diem - Administrative Support Assistant - Orthopedics

Human Resources Assistant

Part Time - Administrative Support Associate - Orthopedics (Evenings)

Bookkeeper/Administrative Assistant

Administrative Assistant (HINDI SPEAKING PREFERRED)

Administrative Software Specialist

Executive Assistant – Financial Services Firm

Purchasing Associate / Administrative Assistant

Coordinator, Healthcare Administration - College Grad

Operations Assistant

Administrative Assistant

Recruiting Assistant

Administrative Assistant

I want to receive the latest job alert for administrative assistant in long beach ny

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