Top 411 Planning assistant Jobs in Long Island Ny

Dean's Office Staff Assistant
Stony Brook University —Stony Brook, NY
- $55,000 - $60,000 a year
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Mid-level
5d
Administrative Assistant Specialist
Parker Hannifin Corporation —Hauppauge, NY
- $22.95 - $38.25 an hour
- Full-time
- Computer literacy
- Research
- Office
- Paid parental leave
- Paid holidays
Executive Assistant to the President
Sisters of St. Joseph —Brentwood, NY
- $36.06 - $40.87 an hour
- Full-time
- Research
- Mid-level
- Office
Quick Apply
5d
Assistant Supervisor
Mount Sinai South Nassau Hospital —Hicksville, NY
- $33.70 an hour
- Full-time
- Hospital
- English
- Mid-level
Medical Office Assistant
Catholic Health —Smithtown, NY
- $25.86 - $29.74 an hour
- BLS Certification
- Mid-level
- In-person
- Health insurance
- Tuition reimbursement
Assistant Director of Event Services
Stony Brook University —Stony Brook, NY
- $68,000 - $74,000 a year
- Online Application
- Sales
- Mid-level
- Residential
Medical Assistant
Catholic Health —Smithtown, NY
- $24 - $30 an hour
- Vital signs
- BLS Certification
- High school diploma or GED
Office Services Coordinator
MME Worldwide Inc —Farmingdale, NY
- $30 - $35 an hour
- Full-time
- Inventory management
- Mid-level
- Office
Quick Apply
Physical Therapist Assistant
SPAGNOLI PHYSICAL THERAPY (Mastic) —Mastic, NY
- $55,000 - $75,000 a year
- Part-time
- CPR Certification
- BLS Certification
- Physical & Rehabilitation Medicine
- Health insurance
- 401(k)
Quick Apply
Experienced Dental Assistant
National Dental LLC —East Meadow, NY
- $23 - $27 an hour
- 8 hour shift
- Dental office
- Mid-level
- In-person
- Health insurance
- Dental insurance
Quick Apply
4d
Physician Assistant - Substance Abuse - Brentwood
Sun River Health —Brentwood, NY
- $87,530.17 - $95,184.18 a year
- Full-time
- OSHA
- Addiction Medicine
- Mid-level
- Wellness program
- Loan repayment program
Quick Apply
Certified Teacher's Assistant
The New Interdisciplinary school (NIS) —Medford, NY
- $19.25 - $23.00 an hour
- Full-time
- School experience
- Classroom
- In-person
- Health insurance
- Dental insurance
Quick Apply
13d
Assistant Catering Manager
Uncle Gs Management Corp. —Levittown, NY
- $20 - $22 an hour
- Extended hours
- Hospitality
- Computer literacy
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
7d
Physician Assistant - Urgent Care - Brentwood, NY
Sun River Health —Brentwood, NY
- $67,330.90 - $73,218.60 a year
- Part-time
- OSHA
- Urgent Care
- Mid-level
- Wellness program
- Loan repayment program
Quick Apply
4d
Assistant Manager
Toast Coffee + Kitchen —Port Jefferson Station, NY
- $23.50 - $25.50 an hour
- Full-time
- Bar
- Casual dining restaurant
- Sanitation
- Paid training
- Health insurance
Quick Apply
Full Time Activities Assistant | Tuesday - Saturday 9:30 am - 5:30pm
Dominican Village —Amityville, NY
- $20 - $23 an hour
- Weekends as needed
- Customer service
- Residential
- Education
- Health insurance
- Dental insurance
Quick Apply
Assistant Director of Events and Parent Engagement—2026-2027
Friends Academy —Locust Valley, NY
- $45,000 - $55,000 a year
- Overtime
- Background check
- School experience
- Google Workspace
- Health savings account
- Health insurance
Quick Apply
Design and Office Assistant
Closet & Storage Concepts —Norwalk, CT
- $20 - $25 an hour
- Part-time
- Hybrid work
- Analysis skills
- US work authorization
- Computer skills
Quick Apply
5d
Asst. Project Manager
AURORA CONTRACTORS LLC —Ronkonkoma, NY
- $75,000 - $100,000 a year
- Weekends as needed
- Oracle
- Mid-level
- Microsoft Office
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant
Global Industrial —Port Washington, NY
- $60,000 - $70,000 a year
- Full-time
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply

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Dean's Office Staff Assistant

Stony Brook University -
Stony Brook, NY

Apply Now

Job Details

Full-time
$55,000 - $60,000 a year
5 days ago

Qualifications

Microsoft Excel
Microsoft Outlook
Bachelor's degree
Video conferences (communication methods)

Full Job Description

Dean's Office Staff Assistant

Required Qualifications (as evidenced by an attached resume):
Bachelor's degree (foreign equivalent or higher). Two (2) years of progressively responsible administrative support or related experience. Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).

Preferred Qualifications:
Experience supporting executive leadership, senior administrators, or a Dean's Office. Experience with calendar management, meeting coordination, and event planning. Experience working in a higher education environment. Experience using administrative systems and virtual meeting platforms.

Brief Description of Duties:
The Dean's Office Staff Assistant provides essential front office and administrative support to the Dean’s Office. This role ensures smooth daily operations by serving as the first point of contact for faculty, staff, students, and visitors, while also assisting with scheduling, event coordination, and providing support for office operations. The position plays a critical role in supporting the Dean, Associate Deans, Senior Staff, and CEAS Advancement team by managing calendars, coordinating meetings, and facilitating communications.

A highly qualified candidate will possess excellent communication skills, both verbal and written. They should have prior experience working independently and collaboratively as part of a team. They should possess problem-solving, organizational, and time management skills, along with an exceptional eye for detail. They should also possess the ability to handle confidential, complex, and sensitive information and have the capability to exercise sound judgment. They are expected to contribute to a respectful, collaborative, and service-oriented office culture.

Front Desk & Reception Support
- Greet and assist faculty, staff, students, and visitors in a professional and courteous manner.
- Serve as a triage desk, fielding or forwarding questions and inquiries to the appropriate offices or departments. Answer and manage the main phone line, directing inquiries appropriately.
- Monitor and maintain the reception area to ensure it remains well‑maintained, welcoming, and professional.
- Monitor and assist with the maintenance of inventory for office and kitchen supplies, ensuring adequate stock and coordinating replenishment when needed.
Administrative & Operational Support
- Coordinate scheduling and reservations for conference rooms and meeting spaces.
- Prepare meeting spaces, including Zoom logins, technology setup, and post‑meeting clean‑up.
- Maintain accurate records of meetings, schedules, and office activities.
- Arrange catering orders for meetings and events, ensuring timely delivery and appropriate setup and teardown.
- Assist with drafting, proofreading, and distributing routine correspondence, announcements, and meeting notes.
- Assist in the management of incoming and outgoing mail, including receipt and distribution of packages (UPS, FedEx, etc.).
- Support filing, scanning, and organizing digital and physical documents.
- Provide backup administrative support
Scheduling & Calendar Management Support
- Maintain and update the Dean’s calendar in consultation with the Executive Assistant to the Dean, ensuring accurate scheduling of meetings, appointments, and events.
- Support calendar management for the Associate Deans coordinating logistics and availability.
- Coordinate Dean’s office meeting logistics, including room reservations, technology setup, and distribution of agendas or materials.
- Serve as a liaison between the Dean’s Office and faculty, staff, and external stakeholders to confirm availability and manage scheduling conflicts.
- Assist with interview candidate(s) and visitor (e.g. Dean’s Council, Executive Advisory Board, Student Council, etc.) scheduling and coordination. This may entail setting up travel, lodging accommodations, itineraries, reservations, parking coordination, etc.
Event Support
- Assist with planning and execution of College events (lectures, workshops, receptions).
- Track RSVPs, manage guest lists, and coordinate logistics with facilities and IT.
- Ensure a smooth day‑of‑event operations, including signage, materials, and hospitality.
- Communicate and liaison with other University offices as appropriate and necessary (Campus Catering, Conferences & Special Events, etc.).
Other duties and projects as assigned, appropriate to rank and mission.

Special Notes:
This is a full-time appointment. FLSA Non Exempt position, eligible for the overtime provisions of the FLSA.

For this position, we are unable to sponsor candidates for work visas.

In addition to the employee's base salary, this position is eligible for $4,000 UUP annual location pay, paid biweekly.

Evening and weekend work will be required at times.

Resume/CV and cover letter should be included with the online application.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.

In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here.

Visit our WHY WORK HERE page to learn about the total rewards we offer.

#LI-TG1

Job Number: 2600375

Official Job Title: Staff Assistant

Job Field: Administrative & Professional (non-Clinical)

Primary Location: US-NY-Stony Brook

Department/Hiring Area: CEAS Dean's office

Schedule: Full-time Shift :Day Shift Shift Hours: 8:30am-5:00pm

Posting Start Date: Aug 11, 2026

Posting End Date: Aug 25, 2026, 10:59:00 PM

Salary:$55,000 - $60,000

Appointment Type: Term

Salary Grade:SL2

SBU Area:Stony Brook University

Apply Now

Refine Your Search

planning assistant jobs in long island ny

Dean's Office Staff Assistant

Administrative Assistant Specialist

Executive Assistant to the President

Assistant Supervisor

Medical Office Assistant

Assistant Director of Event Services

Medical Assistant

Office Services Coordinator

Physical Therapist Assistant

Experienced Dental Assistant

Physician Assistant - Substance Abuse - Brentwood

Certified Teacher's Assistant

Assistant Catering Manager

Physician Assistant - Urgent Care - Brentwood, NY

Assistant Manager

Full Time Activities Assistant | Tuesday - Saturday 9:30 am - 5:30pm

Assistant Director of Events and Parent Engagement—2026-2027

Design and Office Assistant

Asst. Project Manager

Executive Assistant

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